4. Mailbox Communication

This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox. There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox. To perform mailbox communication, the mailboxes must be set in advance. Total 300 mailboxes can be set for the 3 types listed below, and an individual password for each box can be set for security protection.

This equipment also supports the Inbound FAX routing by TSI function that designates a sender’s fax number for a mailbox number. “Forward Mailbox” setting on TopAccess makes this function available, and the received document is forwarded to the specified destination (file/Email/e-Filing) according to the sender’s fax number. If a mailbox has been created as “Confidential”, “Bulletin Board” or “Relay”, the received document is not forwarded even when the mailbox number matches the sender’s fax number. For details, see the TopAccess Guide.

 

Confidential mailbox:

 

 

Once the data of an original is retrieved from this box, this data will be deleted. If a new data is input in

 

 

this box under the same box number where another data exists, the new data will be added to the

5

 

existing data.

Bulletin board mailbox:

 

Even if the data of an original is retrieved from this box, this data will not be deleted. If a new data is

input in this box under the same box number where another data exists, the new data will overwrite the existing data.

Multi-address relay mailbox:

A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox, and then the relay station forwards the Fax to the destination previously registered in the relay mailbox. In this case, the Fax machine of the original sender is called a relay originator, the Fax machine which forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage is called a relay destination. A relay station can send a report (relay destination transmission report) to a specified Fax machine involved in the multi-address relay transmission after completing the trans- mission. A relay station can also print out the Fax from a relay originator always or only when the relay transmission has failed.

Example of multi-address relay mailbox

If you want to transmit the same original to several offices in New York from Los Angeles office, you can reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York office "A" as a relay station (see the figures below).

<Procedure>

1.

Set a relay mailbox in the New York office "A". ( P.87 “Setting up relay mailbox”)

2.

Transmit the original from the Los Angeles office to the relay mailbox in the New York office "A".

 

( P.100 “Transmitting Fax to mailbox”)

NORMAL

LA office

(213)

NY office A

NY office B

NY office C

NY office D

(212)

(212)

(212)

(212)

- 4 long-distance calls

 

 

VIA RELAY MAILBOX

Relay Originator

LA office

 

 

 

 

 

(213)

 

 

 

 

 

 

 

 

 

Relay Station

 

 

NY office A

 

 

 

 

(Relay Mailbox)

 

 

 

 

 

(212)

 

 

Relay

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NY office B

NY office C

NY office D

Destination

(local)

(local)

(local)

-1 long-distance call to the NY office A (relay mailbox) and 3 local calls between

the NY office A (relay mailbox) and each office.

84

5.ADVANCED FUNCTIONS

 

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Toshiba GD-1170 manual Mailbox Communication, Example of multi-address relay mailbox

GD-1170 specifications

The Toshiba GD-1170 is a multifaceted digital document solution that stands out in the competitive landscape of office multifunction printers. Designed with an emphasis on efficiency, quality, and versatility, the GD-1170 integrates several advanced features and technologies that cater to the needs of modern businesses.

One of the standout characteristics of the Toshiba GD-1170 is its high-resolution printing capability. The printer can achieve a maximum resolution of up to 1200 x 1200 dpi, ensuring sharp and vibrant prints that are essential for professional documents. This high-quality output is complemented by its impressive print speed, which can reach up to 55 pages per minute for black and white documents. This efficiency is crucial for busy office environments where time is of the essence.

The GD-1170 is not just a printer; it is a true multifunction device. It offers versatile scanning, copying, and faxing functionalities, making it an all-in-one solution for document management. The scanning feature is particularly noteworthy, as it supports dual-sided scanning, which reduces time and increases productivity. Users can quickly digitize documents and send them directly to various cloud services or email, streamlining workflow and reducing reliance on physical paper.

Equipped with advanced security features, the Toshiba GD-1170 ensures that sensitive information remains protected. It includes user authentication protocols, secure printing options, and the capability to encrypt data transmissions. These features are critical for organizations that handle confidential documents and require stringent security measures.

Another important aspect of the GD-1170 is its user-friendly interface. The large, color touchscreen display allows for easy navigation through various functions and settings. This intuitive design enhances user experience, reducing the learning curve for new users.

In terms of connectivity, the GD-1170 supports various options, including USB, Ethernet, and wireless connectivity. This adaptability allows for seamless integration into different office environments and networks, ensuring that all employees can access the printer easily.

Energy efficiency is also a significant consideration in the design of the GD-1170. It is equipped with Toshiba's Eco Mode, which reduces power consumption and minimizes environmental impact, aligning with sustainability goals for businesses.

In conclusion, the Toshiba GD-1170 merges high-quality printing with multifunction capabilities, advanced security measures, and eco-friendly technology. It is an ideal solution for businesses seeking to enhance their document management processes while maintaining a focus on productivity and efficiency. With its robust features and versatile functionalities, the GD-1170 is well-suited to meet the demands of today's fast-paced workplace.