84 5.ADVANCED FUNCTIONS
5
4. Mailbox Communication
This function is used to communicate between Fax machines compatible with a mailbox function (ITU-T
compatible). The owners of these Fax machines can input or retrieve the data of originals in the mailbox.
There are 3 types of mailbox; confidential mailbox, bulletin board mailbox and multi-address relay mailbox.
To perform mailbox communication, the mailboxes must be set in advance. Total 300 mailboxes can be set
for the 3 types listed below, and an individual password for each box can be set for security protection.
This equipment also supports the Inbound FAX routing by TSI function that designates a sender’s fax
number for a mailbox number. “Forward Mailbox” setting on TopAccess makes this function available, and
the received document is forwarded to the specified destination (file/Email/e-Filing) according to the
sender’s fax number. If a mailbox has been created as “Confidential”, “Bulletin Board” or “Relay”, the
received document is not forwarded even when the mailbox number matches the sender’s fax number. For
details, see the TopAccess Guide.
• Confidential mailbox:
Once the data of an original is retrieved from this box, this data will be deleted. If a new data is input in
this box under the same box number where another data exists, the new data will be added to the
existing data.
• Bulletin board mailbox:
Even if the data of an original is retrieved from this box, this data will not be deleted. If a new data is
input in this box under the same box number where another data exists, the new data will overwrite the
existing data.
• Multi-address relay mailbox:
A Fax machine with mailbox function transmits a Fax specifying a certain mailbox as a relay mailbox,
and then the relay station forwards the Fax to the destination previously registered in the relay mailbox.
In this case, the Fax machine of the original sender is called a relay originator, the Fax machine which
forwards the Fax is called a relay station and the Fax machine which receives the Fax at the last stage
is called a relay destination. A relay station can send a report (relay destination transmission report) to
a specified Fax machine involved in the multi-address relay transmission after completing the trans-
mission. A relay station can also print out the Fax from a relay originator always or only when the relay
transmission has failed.
Example of multi-address relay mailbox
If you want to transmit the same original to several offices in New York from Los Angeles office, you can
reduce the communication cost utilizing a multi-address relay mailbox function, by setting the New York
office "A" as a relay station (see the figures below).
<Procedure>
1. Set a relay mailbox in the New York office "A". ( P.87 “Setting up relay mailbox”)
2. Transmit the original from the Los Angeles office to the relay mailbox in the New York office "A".
( P.100 “Transmitting Fax to mailbox”)
LA office
(213)NY office A
(Relay Mailbox)
(212)
NY office A
(212)
NY office B
(212)
NY office C
(212)
LA office
(213)
VIA RELAY MAILBOX
NY office B
(local)
NY office C
(local)
NY office D
(local)
-
1 long-distance call to the NY office A
(relay mailbox) and 3 local calls between
the NY office A (rela
y
mailbox) and each office.
- 4 long-distance calls
NY office D
(212)
NORMAL Relay Originator
Relay Station
Relay
Destination