Panasonic KX-FL541 manual Fax receiving, Copying, Answer

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8. Help

LTry copying the document. If the copied image is clear, there may be something wrong with the other party’s machine.

The other party complains that smudges or black lines appear on their received document.

LThe glass or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

8.3.4 Fax – receiving

I cannot receive documents.

LWhen you have a single telephone line and subscribe to a voice mail service, you must

also subscribe to a Distinctive Ring service (page 42).

LThe telephone line cord is connected to the EXT jack on the unit. Connect to the LINE jack (page 15).

I cannot receive documents automatically.

LThe receiving mode is set to TEL mode. Set to FAX ONLY mode by pressing {AUTO

ANSWER}.

LThe time taken to answer the call is too long. Decrease the number of rings in feature #06 (page 47).

The display shows “CONNECTING.....”, but

faxes are not received.

LThe incoming call is not a fax. Change the receiving mode to TEL mode by pressing

{AUTO ANSWER}.

A blank sheet is ejected.

LThe other party placed the document in their fax machine the wrong way. Check with the other party.

A white line or a smudge appears on your recording paper.

LThe glass or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

The printing quality is poor.

LThe other party sent a faint document. Ask

them to send a clearer copy of the document.

LSome paper has instructions recommending which side to print on. Try turning the paper over.

LYou may have used paper with a cotton and/or fiber content that is over 20%, such as

letterhead or resume paper.

LThe remaining toner is low. Replace the toner cartridge (page 56).

LWe recommend you replace the drum unit every fourth time you replace the toner cartridge (page 56). To check the drum life and quality, please print the printer test list

(page 66).

LThe toner save mode is ON (feature #79, page 49).

The other party complains that they cannot send a document.

LThe memory is full of received documents due to a lack of recording paper or a recording paper jam. Install paper (page 13)

or clear the jammed paper (page 58).

LThe unit is not in FAX ONLY mode. Press {AUTO ANSWER} repeatedly to turn ON the AUTO ANSWER light.

I cannot select the desired receiving mode.

LIf you want to set FAX ONLY mode:

–press {AUTO ANSWER} repeatedly to turn ON the AUTO ANSWER light.

LIf you want to set TEL mode:

–press {AUTO ANSWER} repeatedly to turn OFF the AUTO ANSWER light.

LThe Distinctive Ring of feature #31 is activated (page 42).

8.3.5 Copying

The unit will not make a copy.

LYou cannot make a copy during programming. Make the copy after programming.

A black line, a white line or smudge appears on the copied document.

LThe glass or rollers are dirty with correction fluid, etc. Clean them (page 61). Please do not insert the document before correction fluid has dried completely.

The printing quality is poor.

OriginalCopy

A B C

LSome paper has instructions recommending which side to print on. Try turning the paper over.

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For Fax Advantage assistance, call 1-800-435-7329.

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Contents Operating Instructions How to use the operating instructions OpenLocation of controls L M N O P Q T U V WFor your future reference Energy StarTrademarks CopyrightImportant safety instructions InstallationLaser radiation Fuser unitToner cartridge Drum unitIntroduction Installation MachineIndex Included accessories Part number*1 Quantity SpecificationsDescription of buttons Accessory informationAvailable accessories Overview 3 4 5 9 j k lToner cartridge and drum unit Toner save feature Paper tray Paper stackerDocument stacker Handset cord Recording paperTo use A4 size paper Using surge protectors Selecting the way to use your fax machineConnections SETCase 1 FAX only Connections for Case 2a Select a Setup =DIST. Ring ± Voice mail Case 2b Distinctive Ring using with voice mail serviceConnections for Case 2b How to receive calls Case 3 EXT. TAM External Telephone Answering Machine Menu AB SET FAX StartReceiving a voice message and fax document in one call If the answering machine is turned OFFWith the fax machine Press FAX StartCase 4 TEL only OFFPreparation Case 5 FAX with PC Modem one phone number Rings Adjusting volume Ringer volumeHandset receiver volume Monitor volumeDate and time Your logo Flash Handset MuteHandset Mute StopYour fax number SET Storing names and telephone numbers into one-touch dialLower SET Using one-touch dial Using the navigator directoryEditing a stored entry Erasing a stored entryCaller ID service Viewing and calling back using caller informationHow Caller ID is displayed Caller ID Search FAX Start NAME/TEL noPrinting the Caller ID List Erasing caller informationStoring caller information Erasing all caller informationFor navigator directory Sending a fax manually Sending a fax using one touch dial and navigator directory Documents you can sendAdding a new entry into the broadcast memory Broadcast transmissionProgramming entries into the broadcast memory Activating TEL mode Receiving a fax manually Auto Answer OFFErasing a stored entry from the broadcast memory Sending the same document to pre-programmed partiesActivating FAX only mode How to receive callsReceiving a fax automatically Auto To stop receivingActivating the junk fax prohibitor Programming undesired callersTo display the junk fax prohibitor list To print the junk fax prohibitor listDistinctive Ring service from your phone company Using two or more phone numbers in a single telephone lineActivating the Distinctive Ring feature Ring pattern SettingsProgramming the ring pattern assigned for fax Making a copy More copying featuresCopy Start Resolution Example Making 2 copies of a 4-page original document Basic features Programming basic featuresProgramming advanced features ProgrammingAdvanced features Code #26 Setting the Caller ID list to print automatically Code #31 Activating the Distinctive Ring featureCode #44 Setting the memory reception alert Code #46 Setting friendly receptionDirect commands for programming features #76 Connecting tone #80 Reset advanced features#32 Ring pattern #37 Auto reductionError messages Reports Error messages DisplayDrum life is complete. Replace the drum unit immediately When a function does not work, check here Initial settingsGeneral Fax sendingAnswer Fax receivingCopying Using an answering machine If a power failure occursCannot receive voice messages Callers complain that they cannot send a documentReplacing the toner cartridge and the drum unit Fuser unit 3 gets hot. Do not touch itHelp Waste disposal method When the recording paper has jammed in the unitRecording paper jam Remove the jammed paper When the recording paper is not fed into the unit properly Document jams sendingCleaning the inside of the unit Help Help OpenLCR service for the Caller IQ feature To turn the Caller IQ on / OFFUpdating the rate table downloading the rate table OpenlcrPrinting information Downloading informationViewing information Setup list Reference lists and reportsTelephone number list Broadcast programming listTechnical data about this product Paper specifications Toner life Drum lifeFCC and Other Information General Information Limited Warranty FAX categories Parts LaborFor In Limited Warranty product service Customer Services directory Index Index Page Page Page No Extra Cost Panasonic FAX Advantage Program

KX-FL541 specifications

The Panasonic KX-FL541 is a multifunctional laser fax machine that combines innovative technology with efficiency, making it a valuable asset for both home and office environments. Designed to streamline the communication process, the KX-FL541 showcases a host of features that cater to the needs of modern users.

One of the standout features of the KX-FL541 is its high-speed fax capability. It can transmit documents at an impressive rate, significantly reducing the time spent waiting for important faxes. With its built-in 33.6 kbps modem, this fax machine can send and receive documents quickly and reliably, ensuring that urgent communications are handled with efficiency.

The KX-FL541 is also equipped with a multifunction design, allowing users to not only send and receive faxes but also to make copies and perform phone operations. This versatility makes it a practical choice for businesses that require multiple functions in a single device. The capability to make high-quality copies up to 600 x 600 dpi ensures that important documents maintain their clarity and detail.

Another notable technology integrated into the KX-FL541 is its high-yield toner cartridge. This feature reduces running costs by allowing users to print more pages before needing a replacement cartridge. The advanced toner technology also contributes to the sharpness and clarity of printed documents, essential for professional presentations and correspondence.

In terms of usability, the KX-FL541 features an intuitive control panel that makes it simple for users to navigate through its various functions. The user-friendly design minimizes the learning curve, making it accessible even for those who may not be tech-savvy. In addition, the machine offers a memory capacity to store frequently used faxes, ensuring quick retrieval when needed.

The KX-FL541 also includes integrated telephone capabilities, allowing users to make and receive phone calls directly from the unit. This feature can streamline communication in busy office environments by reducing the need for multiple devices.

With its sturdy build quality and reliable performance, the Panasonic KX-FL541 is designed to endure the rigors of daily use. Ideal for small to medium-sized businesses, it offers a balance of functionality, efficiency, and affordability, catering to a wide range of business communication needs. Whether it’s sending important documents, making duplicates, or conducting phone calls, the KX-FL541 stands out as a dependable solution in the realm of office technology.
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