Nortel Networks AS 5300 manual Managing your contacts in your personal address book

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2Click the Card View tab.

Tip: A shadow figure in the Picture column means that there is no picture ID available for the contact.

Viewing details about a contact

To view details about a contact, perform the following steps.

1Click on the link beside the contact’s name. A new window appears listing details about the contact, including an icon that indicates their presence status on the network.

2Click the Back button to return to the contact list.

Managing your contacts in your personal address book

Your personal address book helps you manage, track, and access information about all of your contacts.

Adding a contact to your personal address book

Note: The maximum number of contacts that you can add to your personal address book depends on your Service Package.

To add a contact in your personal address book, perform the following steps.

1Click the New button on the Directory page.

2Complete the fields with your contact’s personal information. Required fields are indicated with an asterisk (*).

3Select the Friend check box to make this contact a Friend.

4Select a group from the Group list to place this contact in a group. The default group is No Group.

NN42040-105 Nortel AS 5300 Release 1.0 Standard 01.02

June 2008

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Contents Nortel AS Personal Agent User Guide NN42040-105 Nortel AS 5300 Release 1.0 Standard June Contents Customizing your Personal Agent Using your directories Address Book Search Criteria New in this release Other changesRevision history NN42040-105 Nortel AS 5300 Release 1.0 Standard June Getting started AudienceText conventions How to get help AcronymsRelated publications Using your Personal Agent Understanding your Personal AgentPersonal Agent services and features Before you beginMinimum hardware and software requirements Recommended hardware and software requirementsService package Useful terms to knowPersonal address book AddressGlobal address book FriendsPresence Accessing the Personal Agent for the first time Following table describes the different Presence statesAcknowledging the pre-login banner Personal Agent log onLogging on to the Personal Agent takes three steps Logging on to the Personal Agent Acknowledging the post-login banner Navigating the Personal Agent interface Service/Feature Description Navigating the Personal Agent Quick StartUsing the online Help Exiting the Personal AgentNN42040-105 Nortel AS 5300 Release 1.0 Standard June Customizing your Personal Agent Modifying your contact information Field DescriptionChanging your password Selecting a picture Specify reasons Specifying a new reasonReordering the list of reasons Configure My Times Adding a new day and time rangeModifying a day and time range Renaming a day and time range Modifying your Nortel IP Phone settings Creating a subject list for your IP Phone callsChanging the order of the subject list Personalizing your presenceViewing and modifying your available services Logging off from your active phonesViewing your service package information Service Package option Description NN42040-105 Personal Agent User Guide Viewing and modifying your Watchers List Setting up a Banned watchers list Modifying your Auto presence serviceConfiguring your greeting message Viewing and modifying your Unified Communications detailsModifying your current greeting settings Configuring your email preferencesChanging your PIN Controlling your automatic login Configuring recording time for incoming voicemail messagesViewing and modifying your Meet Me conferencing details Configuring Calling Line Identification NN42040-105 Personal Agent User Guide NN42040-105 Nortel AS 5300 Release 1.0 Standard June Using your directories Understanding Personal Agent address booksUsing your personal address book Viewing your contacts in List view Sorting your contactsSearching for a contact Field Search criteria NicknameCalling a contact in your personal address book Viewing your contacts in Card viewViewing details about a contact Managing your contacts in your personal address book Adding a contact to your personal address bookEditing a contact Editing a contact-List viewDeleting a contact Adding a new groupEditing a contact-Card view Designating a contact as a Friend RenameUsing the global address book Accessing the global address bookSearching for users in the global address book Field Search criteriaViewing details about a user Working with the global address book-List viewSorting users Initiating a call to a global address book userWorking with the global address book-Card view Adding global address users to your personal address book Message Adding address book entries appearsUsing your call logs Viewing call logsCalling contacts in the call log Saving contacts from the call log informationClearing call log information NN42040-105 Nortel AS 5300 Release 1.0 Standard June Using your Personal Agent Routes Wizard Understanding Routing Understanding the Personal Agent Route wizardUsing the Personal Agent Route wizard Understanding the Route wizard stepsNavigating the Route wizard Initiate action ConditionsSpecifying contacts from your personal address book Specifying users from the global address bookSpecifying groups Specifying telephone numbersSpecifying a condition for an anonymous incoming call Specifying a condition for Unavailable BusySpecifying day and time ranges Actions Specifying ordered lists Specifying an ordered listNN42040-105 Personal Agent User Guide Exceptions Specifying a rejection messageSpecifying an e-mail request Finish Click the Make this route active check boxNN42040-105 Nortel AS 5300 Release 1.0 Standard June Address Book Search Criteria Personal address book search criteria Field Example search criteria ResultsNN42040-105 Personal Agent User Guide Global Address Book search criteria Starting with last name appends * to NN42040-105 Nortel AS 5300 Release 1.0 Standard June Index Searching for a contact NN42040-105 Personal Agent User Guide NN42040-105 Nortel AS 5300 Release 1.0 Standard June Page Nortel AS

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