Toshiba GD-1320  Off-hook transmission,  Displaying the preview, Press Preview on the fax menu

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2 SENDING/RECEIVING A FAX

Off-hook transmission

In this mode, you can pick up the handset of the external telephone to dial and perform direct fax transmission. Off-hook

Transmission is available when on the upper right of the screen is OFF.

1 Place the original(s).

P.21 “Handling an original”

2 Press the [FAX] button on the control panel.

P.18 “Basic procedures”

3 Press [OPTION] and set the transmission conditions.

P.25 “Setting the transmission conditions”

4 Pick up the handset of the external telephone.

5 Use the external telephone to dial the fax number.

P.29 “Specifying the recipient”

When you use the external telephone to dial, the machine dials each number you enter. If you make a mistake when dialing the fax number, replace the handset to cut the line, and then pick up the handset again to redial.

6 When you hear the answer tone (short high-pitched tone) through the built-in speaker indicating the connection has been made with the recipient’s machine, press [SEND].

P.18 “Basic procedures”

When you hear the other party’s voice answering the call before pressing [SEND], ask him/her to perform operation of the fax reception.

7 Replace the handset of the external telephone.

Displaying the preview

Before sending a fax, you can check the image on the touch panel with this preview function. This feature is available when the hard disk is installed in the equipment.

1 Press [PREVIEW] on the fax menu.

To use the preview function, specify the recipient and then press [PREVIEW].

Sending a Fax 37

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Contents Operator’s Manual for FAX Unit Page Preface PrefaceToshiba America Business Solutions, Inc For Canada only Toshiba Australia PTY Limited Toshiba of Canada Limited Explanation for control panel and touch panel  How to read this manual  Symbols in this manualBefore Reading This Manual  Model and series names in this manual Accessories  Description of original/paper direction Trademarks  Disclaimer notice General PrecautionsPage Contents Specifications of GD-1320/GD-1260 114 User SettingsAdministrator Settings Troubleshooting 112Description of Each Component Connecting CablesDescription of Each Component  Control panelMemory RX Description of Each Component Header area  Touch panel Options Line Connecting CablesReceiving a Fax Sending a FaxPress the FAX button on the control panel  Basic proceduresSending a Fax Place the originalsSpecify the recipient To display the preview screen, press PreviewPress Send Redial function Batch transmission functionSending the next original  Original scanning range  Handling an original  Originals that can be sentLower the Original Cover or Radf slowly  Placing the originals on the original glass Placing the originals on the Radf Sending different width originals Precautions for using the Radf Making settings  Setting the transmission conditionsResolution ECM  Changing the settings for each  Direct entry with digital keys  Specifying the recipientConfirm the fax number displayed on the fax screen  Specifying the recipient in the address book Group entry  Searching by ID numberPress Known ID Then press OK Press Search  Searching for the recipients fax numberSelecting the Ldap server  Confirming the recipients Press Monitor  Other transmissions  On-hook transmissionPress Preview on the fax menu  Off-hook transmission Displaying the preview Replace the handset of the external telephoneSending a Fax  Manual reception  Reception modeReceiving a Fax  Auto reception Memory reception  Originals and paper  Acceptable size of paper  Default setting for RX printingNorth American format  Paper priority when there is no same size paperFormat Page Checking Communications Canceling the TransmissionChecking Communications  Checking reserved transmissionsPress JOB Status Select FAX  Checking communication status log Registering recipients’ fax numbers to the address book List of the communication status is displayedPress JOB Cancel Canceling the Transmission Canceling the memory transmission  When using the original glass When using the Radf Reversing Automatic Document Feeder  Canceling direct transmissions Press JOB STATUS, and then select the FAX tab  Canceling reserved transmissionsMailbox Transmission Advanced FunctionsTransmitting 2-Sided Originals Specify the recipient’s fax number Priority Transmission  Polling transmission Polling Communication Polling reception Press the Start button on the control panelPress the Advanced tab, and then press Polling Relay station mailbox Mailbox TransmissionConfidential mailbox Bulletin board mailbox Registering an original  Registering/printing/deleting an originalPress the Start button on the control panel Press the Advanced tab, and then press ITU Mailbox  Printing an original Deleting an original  Sending an original  Sending/retrieving an original Retrieving an original Specify the recipients fax number  Creating the confidential or bulletin board mailbox  Creating/modifying/deleting a mailboxMODIFY, and then OK  Creating/modifying a relay station mailboxMailbox Transmission  Deleting a mailbox Confirmation screen for the deletion is displayed. Press YES Press the Advanced tab, and then press Chain Dial Comm Chain Dial CommunicationCanceling delayed transmission reservation Delayed Transmission ReservationRecovery Transmission Studio Onramp GatewaySetting up the Smtp server Offramp GatewaySpecifying an E-mail address Save as File  Select the file format in the File Format box Press the Print button on the control panel Printing Secure Receive fax jobs Use the password set by your administrator for each line Printing Lists & Reports Automatically Lists/Reports Samples Printing Lists & Reports Manually Journal transmission journal/reception journal Printing Lists & Reports ManuallyPress Journal  Reservation listPress the Advanced tab, and then press ITU Mailbox List  Mailbox/relay box reportTransmission Journal Printing Lists & Reports Automatically Transmission journal Lists/Reports Samples Reception journal Relay  Memory transmission report  Multi transmission report  Transmission report Relay TX orig. terminal report  Multi polling report Relay TX end terminal report  Relay TX relay station report Mailbox reception report  Relay station reportPage Administrator Settings User Settings Fax settings User SettingsTX Type Set each setting item, and then press OKResolution Original ModeTTI Preview SettingSecure Receive Forced Setting ExposureAdministrator Settings FAX menu is displayed Following section describes each menu  Registering the terminal ID Press Terminal ID Set each setting option, and then press OK Setting the initial setup Press Initial SetupExample of how sender information is printed on paper Dial Type / Dial Type LINE2 RX ModeMonitor Volume / Completion Tone Volume Set each option, and then press OK Setting RX printing Press RX Print Set each option, and then press OKDiscard Duplex Print ReductionRotate Sort  Setting recovery transmission RX only 24HR  Setting 2nd Line for FAX UnitRX only Timer TX / RXEnable  Setting Secure ReceiveWeekly Schedule  Setting a password for printingPress NEW Password Select Line 1 or LineIt can be set also on the TopAccess menu Specifications of GD-1320/GD-1260 114 Troubleshooting 112Troubleshooting  Error codes Error messages  Transmission/reception trouble Transmission troublesReception troubles LD, LG, LT, LT-R, ST, ST-R, Comp Specifications of GD-1320/GD-1260Numerics Index114 Page GD-1320/GD-1260