Panasonic KX-FLB753HK manual Using the unit with an answering machine

Page 46

Receiving Faxes

Using the unit with an answering machine

Setting up the fax machine and an answering machine

1 Connect the answering machine.

Telephonelinecord		Removethestopper
Telephonelinecord	Answeringmachineandconnectthecord.
(notincluded)	(notinuclded)

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Set the number of rings on the answering machine to less than 4.

LThis will allow the answering machine to answer the call first.

Record a greeting message on the answering machine.

Example: “This is (your name, business and/or telephone number). We are unable to answer the phone right now. To send a fax, start transmission. To leave a message, please speak after the beep. Thank you.”

LWe recommend you record a message up to 10 seconds long, and do not pause for more than 4 seconds during the message. Otherwise, both machines will not function correctly.

Activate the answering machine.

Set the fax machine to the desired receiving mode (page 44, 45).

LIf you set to FAX ONLY mode, change the ring setting in FAX ONLY mode to more than 4 (feature #06 on page 63). Using FAX ONLY mode will allow you to receive faxes if the answering machine is full.

Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 64.

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Contents Model No. KX-FLB753HK Flat-Bed Multi-Function Laser FaxTrademarks For your future ReferenceCopyright Important safety instructions Safety instructionsInstallation Drum unit Laser radiationToner cartridge Static electricityAccessory information AccessoriesIncluded accessories Model No Usage SpecificationsTable of Contents Table of Contents Help Button Help functionFront view Finding the ControlsOverview Rear viewLocation Setup Connecting the document coverPrinteropenbuttoncover Unlocking the shipping lockToner cartridge and drum unit TabSlotToner save feature Paper tray Paper stacker and paper trayPaper stacker UnitRecording paper Adding paperConnections To use the fax machine with a computer on the same lineSetting the date and time Date and time, your logo and fax numberTo change capital or lower-case letters Setting your logoExample Bill To delete a characterKeys Characters To select characters using + or Display order of charactersTo select characters with the dial keypad HandsetExample +234 5678 using the dial keypad To delete a numberRinger volume Volume DisplayAdjusting volume Handset receiver volumeFor stations Automatic DiallingStoring names and telephone numbers into one- touch dial Helpful hintStoring names and telephone numbers into navigator directory Editing a stored entry Erasing a stored entry Using the directory Using one-touch dialTo search for a name by initial Example Lisa Caller ID Caller ID service from your phone companyTo confirm caller information using the Caller ID list How Caller ID is displayedDisplay while viewing Viewing and calling back using caller informationPress Caller ID To stop viewingErasing caller information Press Caller ID For stations For navigator directorySending a fax manually Using the auto document feederSending Faxes FAX StartUsing the scanner glass Press FAX Start Documents you can send When the paper size is set to A4When the paper size is set to Letter Minimum size Maximum size Effective scanning areaUsing stations Sending a fax using one-touch dial and navigator directoryUsing navigator directory Fax auto redial If your unit does not send a faxProgramming entries into the broadcast memory Using the dial keypad only for Manual BroadBroadcast transmission For BroadcastAdding a new entry into the broadcast memory Erasing a stored entry in the broadcast memorySending the same document to pre-programmed parties Manual BroadTo cancel the broadcast setting Use only as a fax Setting the unit to receive faxesReceiving Faxes Set the unit This wayMostly phone calls Other optionActivating TEL mode TEL mode answering all calls manuallyReceiving a fax manually FAX only mode all calls are received as faxes Activating FAX only modeUsing the unit with an answering machine Setting up the fax machine and an answering machineReceiving faxes How the fax machine and answering machine workReceiving phone calls Receiving a voice message and fax document in one callExtension telephone Black list function Using with the ring detection feature Duplex RingMaking a copy Using the scanner glassCopying Press Copy StartExample 150% enlarged copy To stop copyingTo enlarge a document To reduce a documentTo collate multiple copies Using the auto document feederPress Copy Start Using the scanner glass Press Copy Start Example Making 2 copies of a 4-pageSetup PC Connecting to a computerInstalling Multi-Function Station software To uninstall the softwareViewer Scan Remote ControlActivating Multi-Function Station software Readiris OCRPrinting from Windows applications Using the fax machine as a printerPrinting PC TransparenciesRemove each label after printing LabelsEnvelopes Remove each envelope after printingTransparent window Clasp Using other applications Using the fax machine as a scannerUsing Multi-Function Viewer Scanning PCRemote Control PC Operating the fax machine from your computerProgramming Features SummaryGeneral programming method Error Basic featuresHow to set the basic features Programming tableOFF Parallel Parallel IEEE1284Automatically Advanced featuresHow to set the advanced features #23 Sending document overseasNormal ECM Error Messages ReportsDisplay Recording paper jam occurred. Clear the jammed paper General When a function does not work, check hereOperations Fax sendingReceiving mode CopyingUsing an answering machine Multi-Function StationDocument does not feed into the fax machine If a power failure occursEven after clicking Cancel, scanning continues Multi-Function Station does not work properlyReplacement Replacing the toner cartridge and the drum unitUsed toner cartridge Waste disposal method Recording paper jam When the recording paper has jammed in the unitJams Do not touch the bottom of the inner cover. It is very hotWhen the recording paper is not fed into the unit properly Jdammedocument White plate and scanner glass CleaningWhite plate and glasses Lower glassPrintercover Documentfeederrollers Printed Reports Reference lists and reportsTechnical data about this product Specifications Paper specificationsDrum life Index Basic featuresAdvanced features Program indexNavigator directory PFQX1688ZA CM0202NK0