Sharp FO-3150 Using the Answering Machine Connection, Changing the outgoing message

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Using the Answering Machine Connection

Changing the outgoing message

The outgoing message (OGM) of your answering machine should be changed to inform callers who want to send a fax to press their Start key. For example, your message might go as follows:

"Hello. You've reached the ABC company. No one is available to take your call right now. Please leave a message after the beep or press your facsimile Start key to send a fax. Thank you for calling."

♦It is advisable to keep the length of the message under 10 seconds. If it is too long, you may have difficulty receiving faxes sent by automatic dialling.

♦If your outgoing message must be longer than 10 seconds, leave a pause of about four seconds at the beginning of the message. This will give your fax a chance to detect fax tones sent when automatic dialling is used.

Using the Answering Machine Connection

When you go out, activate the answering machine connection as follows:

1 Set the reception mode to A.M.

RESOLUTION/			TEL FAX
RECEPTION MODE			TEL FAX

TEL/FAX AM.

2 Set your answering machine to auto answer.

♦Your answering machine must be set to answer on a maximum of two rings. If not, you may not be able to receive faxes sent by automatic dialling.

♦If your answering machine has a toll saver function, make sure that it will answer by the fourth ring.

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Contents FO-3150 Warranty Introduction Paper tray capacity Applicable telephone lineImportant safety information Page Table of Contents Troubleshooting Look at the Operation Panel Function key Resolution / Reception Mode keyCOPY/HELP key Speed Dial keyPoints to keep in mind when setting up InstallationUnpacking Checklist About condensationConnecting the power cord Connecting the handsetConnections Connecting the telephone line cord Attaching the paper trays Moving your fax and reconnectingComments Installation Extension phone optional Installing the Toner Cartridge Installing the Toner Cartridge Resetting the toner counter Press Once TwicePress Start Resetting the drum counterPress Loading Printing Paper Loading Printing Paper Entering Your Name and Fax Number Enter your fax number by pressing the number keys max digits Press to return to the date and time displayPress once and 3 times Setting the Date and TimePress once and twice Enter a two-digit number for the day 01 to Example the 5 thEnter the year four digits Example 2004 Press Start to start the clockSetting the reception mode Setting the Reception ModeMode Press Press or to select the desired volume level Volume AdjustmentSpeaker Ringer Press 1 to select 3 seconds, 2 to Beep lengthSelect 1 second, or 3 to select no Sending Faxes Size and weightTransmittable Documents Loading the Document Other restrictionsRemoving a document from the feeder Resolution settings Adjusting the Resolution and ContrastContrast settings Load the documents Press One or more times untilPress To set the default resolution Changing the default resolutionTo FINE, or To set it to Standard Sending a Fax by Normal Dialling Pick up the handset or press Listen for the dial toneSpeed Dial numbers Sending a Fax by Automatic DiallingThrough 99 are for Rapid Keys Storing fax and phone numbers for automatic diallingIf you know the Speed Dial number that Go to . If not, enter the desired two digit number Go to StepEditing and clearing auto-dial numbers Press For Edit or 2 for ClearPress Start Make the desired changes to the name Using a Rapid Key for a voice call Rapid Key DiallingPress and then enter the 2-digit Speed Dial number Using a Speed Dial number for a voice callSpeed Dialling Repeat StepIf you are sending a fax, load the documents If desired, press To set Resolution and/or contrastSearching for an auto-dial number Until the name of the other party appearsSending a fax by Direct Keypad Dialling Redial Automatic rediallingPress 1 to select YES, or Error Correction ModeSelect no Cover Sheet Press To select YES, or 2 toPress Press a number key to select a message Header messageDial the receiving fax machine and send the fax Batch Page Numbering Feeder or pressBroadcasting Sending a Fax to Multiple Destinations Press to store the destinationPress the appropriate Group Key Broadcasting using a Group KeyWhen you are ready to begin transmission, press Start Transmission will beginPress To program a Group Key Storing numbers in Group KeysPress To clear a Group Key When you have finished storing the destinations, press Start If the memory becomes full Using TEL/FAX Mode Receiving FaxesEnter a number as follows for the desired duration Using A.M. ModePseudo Ring Duration for Tel/Fax Mode To select A.M. mode, pressUsing FAX Mode Changing the number of ringsNumber from 2 to Using TEL ModeEnter the desired number of rings any Example 3 ringsAnswering with the fax’s handset Answering on an extension phone connected to the same linePutting a call on hold Press To turn on the function, or Optional Reception SettingsFax Signal Receive To turn it offFrom 0 to Changing the number for remote fax activationEnter the desired number any number ExamplePress To select AUTO, or 2 to Reception RatioSelect 100% Substitute Reception to Memory Making Copies Select any of the following copy settings as neededLoad the documents face down. Maximum of 20 A4 pages Copy Cut-off When you are ready to begin copying, pressIf Memory is Full appears Connecting an Answering Machine Answering Machine ConnectionChanging the outgoing message Using the Answering Machine ConnectionSet the reception mode to A.M Set your answering machine to auto answerHow answering machine mode operates Optional A.M. Mode SettingsQuiet Detect Time To turn off the function Times Press OnceEnter a number from 01 to 10, or enter Example 3 secondsEnter a 2-digit number from 01 to For the number of seconds of the delayQuiet Detect Start Time Or enter 00 to turn off the functionOn A.M. Failure Press 1 to turn on the function, orDistinctive Ring Requires Subscription to Service Special FunctionsDistinctive Ring Requires Subscription to Service Blocking Reception of Unwanted Faxes Enter the fax number maximum of 20 digits Press StartEditing and clearing anti junk numbers Press 1 for Edit or 2 for ClearAs a polling key Polling Requesting a Fax TransmissionPress To use Rapid Key 08/POLL To turn off the polling function, pressRequesting transmission Being polled Memory pollingPress To select SET Set the reception mode to FAX pressLoad the document Until the arrowClearing a memory polling document Press To select Clear Press Start to clear the documentPolling security Storing fax numbers for polling permission Editing and clearing polling permission numbers Press For Edit or For ClearPress or until the desired list appears in the display Once Printing ListsActivity Report Press Start to print the listTelephone Number List Setup ListGroup List Transaction Report Headings in the Transaction ReportTransaction Report print condition Auto print-out of Activity Report Press 1 to turn on auto print out, orScanning glass and rollers MaintenanceClose the operation panel Housing Replacing the toner cartridgeViewing the total number of pages printed Replacing the drum cartridgeReplacing the drum cartridge Maintenance Maintenance Cleaning the drum cartridge Maintenance Line error TroubleshootingProblems and Solutions Problem SolutionDialling and transmission problems Trouble- shootingReception and copying problems General problems Transmittable Documents onAnswering machine connection Messages and Signals Display messages102 Audible signals Printer ErrorClearing Paper Jams Clearing a jammed documentClearing jammed printing paper 105106 Gently pull the jammed paper out of the machine107 Quick Reference Guide Receiving FaxesIndex 109110 Page Page Sharp Corporation