Brother 660MC, 580MC owner manual Viewing Received Faxes, On your PC

Page 104

1 To make sure the MF Link mode is set to PC PRIMARY, press Function/Set, 2, 8.

2 Use or to select PC PRIMARY (or PC RECEIVE ONLY or FAX RECEIVE ONLY).

3

4

Press Function/Set.

Press Stop to exit.

On your PC:

1

2

3

4

5

6

In the Main Menu, select the Setup pull-down menu.

Select Preferences...

Under Answer Mode, select Fax only.

Click the OK button.

Make sure the MFC is connected to the PC.

Keep the PC and the Multi-function Link® Main Menu running at all times.

Viewing Received Faxes

Faxes that are received into the PC will appear in the InBox of the Log Manager. To

access the Log Manager, from the Main Menu click the Log Manager button .

— OR—From the Start pull-down menu, select Mail/Log.

1

2

3

In the Log Manager, select the Fax folder.

Then select the InBox folder. A listing of your incoming messages will appear on the right side of the window.

Double-click on the fax you wish to view.

The ScanSoft PaperPort Viewer will run automatically and the fax you selected from the list will be displayed.

15 - 6 U S I N G T H E M U L T I - F U N C T I O N L I N K ® S O F T W A R E ( F O R M F C 6 6 0 M C O N L Y )

Image 104

Contents SWNER’O Lanuam If You Need to Call Customer Service Frequently Asked Questions FAQs For Customer ServiceBrother Numbers Brother fax-back systemOrdering Accessories and Supplies PC402RFTrademarks For USA and CanadaCompilation and Publication Notice Exchange Service What to do if you think your Product is defectiveLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card Using This Manual IntroductionAbout FAX/MFC Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13Location and Connections Choosing a LocationPacking List AssemblyAttach the paper wire extension Loading the Paper Attach the paper trayAttach the output paper support Acceptable Paper Connecting the MachineConnections Two-Line Phone System Special Line ConsiderationsRoll Over Phone Lines Converting Telephone Wall Outlets Multi-Line Connections PBX Custom Features on Your Phone LineIf you are installing the FAX/MFC to work with a PBX Connecting an External Telephone Answering Device TAD SequenceOutgoing Message OGM Connecting an External TelephoneConnections Function Mode 3On-Screen ProgrammingUser-Friendly Programming Alternating DisplaysEnglish Function Selection TableLOW DELAY04 Toll SaveroffLetter OFFInterrupt IntervalVoiceon FAX/MFC4Initial Setup Setting Date and TimeSetting Station ID Getting StartedSetting Tone/Pulse Dialing Mode For Canada Only Details for Entering TextInserting spaces Making correctionsSetting Up Your Area Code For USA Only Special characters and symbolsRepeating letters AreaSetting Beeper Volume Choosing the Handset VolumeVolume Amplify OFF Volume Amplify ON-TEMPORARYSetting the Speaker Volume Setting the Ring VolumeSetting Volume Amplify Memory StorageBasic Receiving Operations 5Setup ReceiveSelect Answer Mode Setting Ring Delay To select or change your Answer ModeFAX only FAX/TEL Manual Mcmsg CTRPress Easy Receive Setting Paper Size Printing a Reduced Incoming originalReduction Recommended ReductionsFor FAX/TEL Mode Only Advanced Receiving OperationsOperation from External or Extension Telephone Changing Remote CodesMF Link Setting Multi-function Link Mode For MFC 660MC OnlyPolling 6Setup Send Automatic Document Feeder ADFPress Function/Set, 3 Memory TXMemory TXON? Resolution Basic Sending OperationsContrast Press Function/Set , 3Overseas Mode Delayed FaxSetting Up for Polled Transmit Advanced Sending OperationsWaiting Canceling a Scheduled JobCancel JOB More Advanced Features Call Brother fax-back system 7Auto Dial Numbers and Dialing Options Storing Numbers for Easy DialingStoring One Touch Dial Numbers Press Function/Set, 6Enter & SET Storing Speed Dial NumbersSPEED-DIAL? # Setting Up Groups for Broadcasting Setup GroupgoChanging One Touch and Speed Dial Numbers Select ONE-TOUCHDialing Options Manual DialingOne Touch Dialing Speaker PhoneDialing Access Codes and Credit Card Numbers Speed DialingSearch RedialAnswering Calls with the Speakerphone BroadcastingPage 8Telephone Services Custom FeaturesDistinctive Ring Registering the Distinctive Ring PatternCaller ID Caller ID LogPrinting the Caller ID Log Viewing the Caller ID LogDialpress Start Returning a Call from the LogRegistering a Caller ID Number Caller ID LOG Press Start KEYCompany Clearing a Caller ID Stored in MemoryRegistration with CallManage CallManage For USA OnlyCall Waiting Caller ID L E P H O N E S E R V I C E S 9Message Center Message Center ModeFlexible Memory Settings Message Storage Recording Message Center Outgoing Message Setting Up the Message CenterSetting Message Storage Activating Message Center Mode Message IndicatorListening to Outgoing Message OGM Erasing Outgoing Message OGMBackup Printing Option Backup PrintonPlaying Voice Messages Printing a Fax MessageTo erase voice messages individually Setting Maximum Time for Incoming MessagesErasing Messages Setting Toll Saver ICM Recording MonitorRecording a Conversation Fax Forwarding/PagingProgramming Paging Number Programming a Fax Forwarding NumberFWD# Press 9 0 to reset the FAX/MFC when you finish Remote Commands ICMMSG CTR OGM T OGMFAX VoiceMSG CTR FAX/TELE S S a G E C E N T E R 10 10Making Copies Copy FunctionsMaking a Single Copy NO.OF COPIES01 Then Copy or SETMulti Copysort Sort P.01 FNE Then Copy or SET11 11Printing Reports FAX/MFC Settings and ActivityRECEIVE, Setup SEND, Print Reports Transmission Verification Xmit Report Activity Report IntervalINTERVAL? Press Function/Set, 712 12Important Information Standard Telephone and FCC Notices12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Troubleshooting Error MessagesChange Cartridge Check Paper Press Start KEYYES Printout is jammedCOMM.ERROR Machine Error Press Stop KEYOriginal is jammed Connection Fail Disconnected Document JAMVertical Black Lines When Receiving FAX/MFC Does Not Answer When CalledIf You Are Having Difficulty with Your FAX/MFC Printing or Receiving FaxesSending Faxes Handling Incoming Calls Cleaning the Print Head Routine MaintenanceCleaning the Scanner Replacing the Print Cartridge PC Configuration Requirements Before You Install Multi-Function LinkPackage Contents Connecting the MFC 660MC to Your PC Choosing the Software to Install Install Multi-Function Link SoftwareOn-Line Documentation Product SupportOverview of Basic Steps Installing the Multi-Function Link SoftwareInstalling the Brother Software Page Viewing On-Line Documentation Introduction Running the Brother SoftwareSending a Fax from Your PC Sending a Quick FaxMulti-Function Link ScanSoftTM PaperPort Sending a Fax from the Main Menu Sending a Fax from a Windows Application Before You Begin Checklist for the MFCReceiving Faxes into the PC Viewing Received Faxes On your PCScanning Options ResolutionScanning a Document Image Type Scanning into the PaperPort ViewerContrast 16 16Multi-Function Link option For FAX 580MC OnlySpecifications ResolutionCOMM. Error Check PaperConnection Fail DisconnectedOn-Line Documentation 14-5 On-Screen Programming TEL.INDEX ListUser Settings Report TOP Cover OpenN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web