Brother 580MC Changing One Touch and Speed Dial Numbers, Setting Up Groups for Broadcasting

Page 55

Changing One Touch and Speed Dial Numbers

If you try to store a One Touch or Speed Dial number in a location where a number is already stored, the screen displays the current name stored there, then prompts you to either

1

2

1. CHANGE— OR— 2. EXIT.

Press 1 to change the number stored, or press 2 to exit without making a change.

Enter a new number.

•If you want to erase the entire number, pressStop when the cursor is to the left of the digits. The letters above and to the right of the cursor are deleted.

•If you want to change a digit, use or to position the cursor under the digit you want to change, then type over it.

3 Follow the directions from Step 3 in Storing One Touch Numbers or Storing Speed Dial Numbers.

Setting Up Groups for Broadcasting

Groups allow you to send the same fax message to many fax numbers by pressing only one One Touch key (Broadcasting). First, you’ll need to store each fax number as a One Touch or Speed Dial number. Then, you can combine them into a Group. Each Group uses up a One Touch key. Finally, you can have up to four small Groups, or you can assign up to 53 numbers to one large Group. (See Storing One Touch Dial Numbers, page 7-1,Storing Speed Dial Numbers, page 7-2and Broadcasting, page 7-6.)

1

Press Function/Set, 6, 3.

SELECT

ONE-TOUCH

2

Select a One Touch key where you wish to store

 

 

 

the number. (For example, press One Touch key 2 to store a Group.)

3

Use the dial pad to identify the Group with a

SETUP

GROUP:GO

 

number and press Function/Set. (For

ENTER

& SET

 

example, press 1 for Group 1.)

 

 

 

4

To include One Touch or Speed Dial numbers

G01:*O3#O9_

 

in the Group, enter them as if you were dialing.

 

 

 

 

For example, for One Touch key 3, press One

 

 

 

Touch key 3. For Speed Dial location 09, press Search/Speed Dial, then press 0, 9

5

on the dial pad. The LCD shows

 

03, #09.

 

 

 

 

 

Press Function/Set to accept the numbers for

NAME:

 

 

this group.

ENTER

& SET

6

 

 

 

Use the dial pad to enter a name for the group

 

 

 

and press Function/Set. (For example, NEW CLIENTS) (See Details for Entering

 

Text, page 4-2.)

 

 

7

Press Stop to exit.

 

 

You can print a list of all One Touch and Speed Dial numbers. See Printing Reports, Chapter 11.

A U T O D I A L N U M B E R S A N D D I A L I N G O P T I O N S

7 - 3

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Contents SWNER’O Lanuam If You Need to Call Customer Service Brother fax-back system Frequently Asked Questions FAQsFor Customer Service Brother NumbersPC402RF Ordering Accessories and SuppliesCompilation and Publication Notice For USA and CanadaTrademarks What to do if you think your Product is defective Exchange ServiceLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card Finding Information Using This ManualIntroduction About FAX/MFCFax Tones and Handshake ECM Error Correction Mode18 17 14 13 FAX 580MC and MFC 660MC Control Panel OverviewChoosing a Location Location and ConnectionsAttach the paper wire extension AssemblyPacking List Attach the output paper support Attach the paper trayLoading the Paper Connections Connecting the MachineAcceptable Paper Roll Over Phone Lines Special Line ConsiderationsTwo-Line Phone System Converting Telephone Wall Outlets If you are installing the FAX/MFC to work with a PBX Custom Features on Your Phone LineMulti-Line Connections PBX Sequence Connecting an External Telephone Answering Device TADConnections Connecting an External TelephoneOutgoing Message OGM Alternating Displays Function Mode3On-Screen Programming User-Friendly ProgrammingLOW Function Selection TableEnglish OFF DELAY04Toll Saveroff LetterInterval InterruptFAX/MFC VoiceonGetting Started 4Initial SetupSetting Date and Time Setting Station IDMaking corrections Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Inserting spacesArea Setting Up Your Area Code For USA OnlySpecial characters and symbols Repeating lettersVolume Amplify ON-TEMPORARY Setting Beeper VolumeChoosing the Handset Volume Volume Amplify OFFMemory Storage Setting the Speaker VolumeSetting the Ring Volume Setting Volume AmplifySelect Answer Mode 5Setup ReceiveBasic Receiving Operations Mcmsg CTR Setting Ring DelayTo select or change your Answer Mode FAX only FAX/TEL ManualPress Easy Receive Recommended Reductions Setting Paper SizePrinting a Reduced Incoming original ReductionChanging Remote Codes For FAX/TEL Mode OnlyAdvanced Receiving Operations Operation from External or Extension TelephonePolling Setting Multi-function Link Mode For MFC 660MC OnlyMF Link Automatic Document Feeder ADF 6Setup SendMemory TXON? Memory TXPress Function/Set, 3 Press Function/Set , 3 ResolutionBasic Sending Operations ContrastAdvanced Sending Operations Overseas ModeDelayed Fax Setting Up for Polled TransmitCancel JOB Canceling a Scheduled JobWaiting More Advanced Features Call Brother fax-back system Press Function/Set, 6 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Storing One Touch Dial NumbersSPEED-DIAL? # Storing Speed Dial NumbersEnter & SET Select ONE-TOUCH Setting Up Groups for BroadcastingSetup Groupgo Changing One Touch and Speed Dial NumbersSpeaker Phone Dialing OptionsManual Dialing One Touch DialingSpeed Dialing Dialing Access Codes and Credit Card NumbersBroadcasting SearchRedial Answering Calls with the SpeakerphonePage Registering the Distinctive Ring Pattern 8Telephone ServicesCustom Features Distinctive RingCaller ID Log Caller IDReturning a Call from the Log Printing the Caller ID LogViewing the Caller ID Log Dialpress StartClearing a Caller ID Stored in Memory Registering a Caller ID NumberCaller ID LOG Press Start KEY CompanyCall Waiting Caller ID CallManage For USA OnlyRegistration with CallManage L E P H O N E S E R V I C E S Flexible Memory Settings Message Storage Message Center Mode9Message Center Setting Message Storage Setting Up the Message CenterRecording Message Center Outgoing Message Erasing Outgoing Message OGM Activating Message Center ModeMessage Indicator Listening to Outgoing Message OGMPrinting a Fax Message Backup Printing OptionBackup Printon Playing Voice MessagesErasing Messages Setting Maximum Time for Incoming MessagesTo erase voice messages individually Fax Forwarding/Paging Setting Toll SaverICM Recording Monitor Recording a ConversationFWD# Programming a Fax Forwarding NumberProgramming Paging Number Press 9 0 to reset the FAX/MFC when you finish T OGM Remote CommandsICM MSG CTR OGMFAX/TEL FAXVoice MSG CTRE S S a G E C E N T E R NO.OF COPIES01 Then Copy or SET 10 10Making CopiesCopy Functions Making a Single CopyThen Copy or SET Multi Copysort Sort P.01 FNERECEIVE, Setup SEND, Print Reports FAX/MFC Settings and Activity11 11Printing Reports Press Function/Set, 7 Transmission Verification Xmit ReportActivity Report Interval INTERVAL?Standard Telephone and FCC Notices 12 12Important Information12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Check Paper Press Start KEY TroubleshootingError Messages Change CartridgePrintout is jammed YESConnection Fail Disconnected Document JAM COMM.ERRORMachine Error Press Stop KEY Original is jammedPrinting or Receiving Faxes Vertical Black Lines When ReceivingFAX/MFC Does Not Answer When Called If You Are Having Difficulty with Your FAX/MFCSending Faxes Handling Incoming Calls Cleaning the Scanner Routine MaintenanceCleaning the Print Head Replacing the Print Cartridge Package Contents Before You Install Multi-Function LinkPC Configuration Requirements Connecting the MFC 660MC to Your PC Product Support Choosing the Software to InstallInstall Multi-Function Link Software On-Line DocumentationInstalling the Brother Software Installing the Multi-Function Link SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Running the Brother Software IntroductionScanSoftTM PaperPort Sending a Fax from Your PCSending a Quick Fax Multi-Function LinkSending a Fax from the Main Menu Sending a Fax from a Windows Application Receiving Faxes into the PC Checklist for the MFCBefore You Begin On your PC Viewing Received FaxesScanning a Document ResolutionScanning Options Contrast Scanning into the PaperPort ViewerImage Type For FAX 580MC Only 16 16Multi-Function Link optionResolution SpecificationsDisconnected COMM. ErrorCheck Paper Connection FailTEL.INDEX List On-Line Documentation 14-5 On-Screen ProgrammingTOP Cover Open User Settings ReportN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web
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