Brother 660MC, 580MC owner manual Press

Page 42

Now, when a call comes in and the machine is set to FAX/TEL Mode, all phones on this line will ring the number of times you selected in Ring Delay.

You can let the FAX/MFC pick up and detect if it’s a fax or voice call. If it’s a fax call, the machine prints the fax. If it’s a voice call, the machine signals you with a double ring for the length of time you selected in F/T Ring Time.

Even if the caller hangs up during the double ringing, the FAX/MFC continues for

the set time.

Record FAX/TEL Outgoing Announcement (F/T OGM)

This is the announcement played by your FAX/MFC (not an external TAD) when someone calls and your machine is set to FAX/TEL mode. Although callers hear your announcement, they cannot leave a message. To erase the announcement, follow the directions on Erasing Outgoing Message (OGM), page 9-3.

1 Press Function/Set, 8, 3. The screen prompts you to choose F/T OGM or MSG CTR OGM.

Press Stop to exit.

3

RING TIME:20 SEC

1 Press Function/Set, 2, 2.

2 Press or to select how long the FAX/MFC will ring to alert you that you have a voice call and press Function/Set.

Setting F/T Ring Time

You need to determine how long the FAX/MFC will notify you with its special double ring when you have a voice call. It will ring happens after the initial ringing from the phone company. Only the FAX/MFC rings for 20, 30, 40 or 70 seconds; no other phones on the same line ring the special double ring. However, you can answer the call on any phone on the same line as the FAX/MFC.

2	Press	or	to select F/T OGM (not MSG CTR OGM) and press Function/Set.
3	Press	or	to select RECORD OGM? and press Function/Set.

Then pick up the handset to record a message.

4 Replace the handset. Your OGM is played.

5 Press Stop to exit.

5 - 3 S E T U P R E C E I V E

Image 42

Contents SWNER’O Lanuam If You Need to Call Customer Service Brother Numbers Frequently Asked Questions FAQsFor Customer Service Brother fax-back systemOrdering Accessories and Supplies PC402RFFor USA and Canada Compilation and Publication NoticeTrademarks Exchange Service What to do if you think your Product is defectiveLimitations What to do if you think your Product is defective Vii For Canada Only Table of Contents On-Screen Programming Setup Send Telephone Services Making Copies Setting Up the MFC 660MC Computer to Work Together 14-1 Specifications Index Remote Retrieval Access Card About FAX/MFC Using This ManualIntroduction Finding InformationECM Error Correction Mode Fax Tones and HandshakeFAX 580MC and MFC 660MC Control Panel Overview 18 17 14 13Location and Connections Choosing a LocationAssembly Attach the paper wire extensionPacking List Attach the paper tray Attach the output paper supportLoading the Paper Connecting the Machine ConnectionsAcceptable Paper Special Line Considerations Roll Over Phone LinesTwo-Line Phone System Converting Telephone Wall Outlets Custom Features on Your Phone Line If you are installing the FAX/MFC to work with a PBXMulti-Line Connections PBX Connecting an External Telephone Answering Device TAD SequenceConnecting an External Telephone ConnectionsOutgoing Message OGM User-Friendly Programming Function Mode3On-Screen Programming Alternating DisplaysFunction Selection Table LOWEnglish Letter DELAY04Toll Saveroff OFFInterrupt IntervalVoiceon FAX/MFCSetting Station ID 4Initial SetupSetting Date and Time Getting StartedInserting spaces Setting Tone/Pulse Dialing Mode For Canada OnlyDetails for Entering Text Making correctionsRepeating letters Setting Up Your Area Code For USA OnlySpecial characters and symbols AreaVolume Amplify OFF Setting Beeper VolumeChoosing the Handset Volume Volume Amplify ON-TEMPORARYSetting Volume Amplify Setting the Speaker VolumeSetting the Ring Volume Memory Storage5Setup Receive Select Answer ModeBasic Receiving Operations FAX only FAX/TEL Manual Setting Ring DelayTo select or change your Answer Mode Mcmsg CTRPress Easy Receive Reduction Setting Paper SizePrinting a Reduced Incoming original Recommended ReductionsOperation from External or Extension Telephone For FAX/TEL Mode OnlyAdvanced Receiving Operations Changing Remote CodesSetting Multi-function Link Mode For MFC 660MC Only PollingMF Link 6Setup Send Automatic Document Feeder ADFMemory TX Memory TXON?Press Function/Set, 3 Contrast ResolutionBasic Sending Operations Press Function/Set , 3Setting Up for Polled Transmit Overseas ModeDelayed Fax Advanced Sending OperationsCanceling a Scheduled Job Cancel JOBWaiting More Advanced Features Call Brother fax-back system Storing One Touch Dial Numbers 7Auto Dial Numbers and Dialing OptionsStoring Numbers for Easy Dialing Press Function/Set, 6Storing Speed Dial Numbers SPEED-DIAL? #Enter & SET Changing One Touch and Speed Dial Numbers Setting Up Groups for BroadcastingSetup Groupgo Select ONE-TOUCHOne Touch Dialing Dialing OptionsManual Dialing Speaker PhoneDialing Access Codes and Credit Card Numbers Speed DialingAnswering Calls with the Speakerphone SearchRedial BroadcastingPage Distinctive Ring 8Telephone ServicesCustom Features Registering the Distinctive Ring PatternCaller ID Caller ID LogDialpress Start Printing the Caller ID LogViewing the Caller ID Log Returning a Call from the LogCompany Registering a Caller ID NumberCaller ID LOG Press Start KEY Clearing a Caller ID Stored in MemoryCallManage For USA Only Call Waiting Caller IDRegistration with CallManage L E P H O N E S E R V I C E S Message Center Mode Flexible Memory Settings Message Storage9Message Center Setting Up the Message Center Setting Message StorageRecording Message Center Outgoing Message Listening to Outgoing Message OGM Activating Message Center ModeMessage Indicator Erasing Outgoing Message OGMPlaying Voice Messages Backup Printing OptionBackup Printon Printing a Fax MessageSetting Maximum Time for Incoming Messages Erasing MessagesTo erase voice messages individually Recording a Conversation Setting Toll SaverICM Recording Monitor Fax Forwarding/PagingProgramming a Fax Forwarding Number FWD#Programming Paging Number Press 9 0 to reset the FAX/MFC when you finish MSG CTR OGM Remote CommandsICM T OGMMSG CTR FAXVoice FAX/TELE S S a G E C E N T E R Making a Single Copy 10 10Making CopiesCopy Functions NO.OF COPIES01 Then Copy or SETMulti Copysort Sort P.01 FNE Then Copy or SETFAX/MFC Settings and Activity RECEIVE, Setup SEND, Print Reports11 11Printing Reports INTERVAL? Transmission Verification Xmit ReportActivity Report Interval Press Function/Set, 712 12Important Information Standard Telephone and FCC Notices12 2 I M P O R T a N T I N F O R M a T I O N Important Safety Instructions 12 4 I M P O R T a N T I N F O R M a T I O N Change Cartridge TroubleshootingError Messages Check Paper Press Start KEYYES Printout is jammedOriginal is jammed COMM.ERRORMachine Error Press Stop KEY Connection Fail Disconnected Document JAMIf You Are Having Difficulty with Your FAX/MFC Vertical Black Lines When ReceivingFAX/MFC Does Not Answer When Called Printing or Receiving FaxesSending Faxes Handling Incoming Calls Routine Maintenance Cleaning the ScannerCleaning the Print Head Replacing the Print Cartridge Before You Install Multi-Function Link Package ContentsPC Configuration Requirements Connecting the MFC 660MC to Your PC On-Line Documentation Choosing the Software to InstallInstall Multi-Function Link Software Product SupportInstalling the Multi-Function Link Software Installing the Brother SoftwareOverview of Basic Steps Page Viewing On-Line Documentation Introduction Running the Brother SoftwareMulti-Function Link Sending a Fax from Your PCSending a Quick Fax ScanSoftTM PaperPortSending a Fax from the Main Menu Sending a Fax from a Windows Application Checklist for the MFC Receiving Faxes into the PCBefore You Begin Viewing Received Faxes On your PCResolution Scanning a DocumentScanning Options Scanning into the PaperPort Viewer ContrastImage Type 16 16Multi-Function Link option For FAX 580MC OnlySpecifications ResolutionConnection Fail COMM. ErrorCheck Paper DisconnectedOn-Line Documentation 14-5 On-Screen Programming TEL.INDEX ListUser Settings Report TOP Cover OpenN D E Remote Retrieval Access Card E M O T E R E T R I E V a L a C C E S S C a R D Visit us on the World Wide Web