Olympus DS-3300 manual Setting the E-mail/FTP Service, 3Select a profile, Internet E-mail

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Sending Dictation Files/Receiving Document Files

DSS Player software can send dictation files to a third party by e-mail or FTP.

This process can be automated by configuring the DSS Player with the recipients profile information and the sending method.

Setting the E-mail/FTP Service

E-mail/FTP service needs to be set to send/receive files.

When using E-mail and/or FTP to send dictation files attachments and/or retrieve typed documents, it is important to configure the E-mail/FTP service in the DSS Player to match the E-mail/FTP program you have configured on your PC. Please consult with you system administrator if you need help with setting your E-mail/FTP service.

1From the DSS Player main window, click the [Tools] menu, select [Options], then click the [E-mail/FTP] tab.

2Create a profile which specifies the destination.

A profile must be created for each account to be connected.

To create a profile, select the sending method, and click the [Setting] button.

When E-mail is used to send and/or receive files, select the type of E-mail service used on your system.

Internet E-mail

Select when using E-mail, connecting to POP3 or

SMTP server via internet service provider.

Corporate or Workgroup

5

Sending Dictation

Files/Receiving Document

Files

Select when using MAPI Compliant services such as Microsoft Exchange, Lotus Notes or Group Wise. For details on the setting procedure, see P.78.

3Select a profile.

When the setting is complete, click the [OK] button to enable the setting.

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Contents DS-3300 Table of Contents Using the Recorder as a Reader / Writer Safe and Proper Usage Symbols prohibiting a specific actionSymbols requiring a specific action Batteries/Rechargeable Battery Pack BR402 General PrecautionsBattery Charger Cradle AC Adapter Do not moisten the AC adapter or touch it with a wet hand CaseMain Features Main FeaturesMemory Sizes of Cards and Approximate Recording Times*1 XD-Picture CardCompatible Cards Identification Parts Identification of PartsDisplay LCD Panel Installing Batteries Installing Batteries Ni-MH Rechargeable Battery Pack BR402 OptionalRecharging battery Charging Battery Charging BatteryTurn on the recorder and set it vertically in the cradle A511/D-7AC OptionalOperating temperature Battery lifeRecommended temperature range for use DischargingTurning on the Recorder Power Save ModeTurning on Recorder/ Power Save Mode Dealer Option Items DefaultOperationCustom Button Programmable Dealer Option Items/ Cust OM Button ProgrammableSet the hour Setting Time/Date TIME&DATESet the minute Set the yearChanging the Time/Date Setting Time/Date TIME&DATESet the day Press the FOLDER/MENU button to close the menuInserting a Card Inserting and Ejecting a CardClose the card cover securely Card inserted fully into the slotEjecting a Card New Recording RecordingResume Recording Review RecordingPause Select and play the file you want to Overwrite RecordingOverwrite OverwritingInsert Recording Microphone Sensitivity MIC Sense Microphone Sensitivity MIC Sense3Press the REC button Recording Modes REC Mode Recording Modes REC ModePress the FF or REW button to adjust the actuation level Adjust the Start/Stop Actuation LevelSet the Vcva in the menu to on P.37 Press the FOLDER/MENU button during recordingHands-free Recording Default settings of the foot switch functions are as followRecording Monitor + / buttonPlaying 2Press the Volume + or Volume button to adjust the volumePlaying Playback functions Playback Operation How to Cancel FunctionsReview Release the REW buttonErasing a File Erasing2Press the Erase button ErasingWhile ALL Erase ? is flashing Erasing All Files in a FolderPress the Erase button once more Press the Erase button at the point to end erasing Partially Erasing a FilePartial erase is complete Press the Erase button to confirm eraseMenu List Menu ListLearning to Use Menu Learning to Use the MenuLocking Files Lock Erase lock indicatorPress the FF or REW button to choose between on and OFF Locking Files LockIndex Marks Setting an Index MarkLocating an Index Mark Clearing an Index MarkLCD Display Information While in Stop or Playback ModeWhile Recording in Vcva Mode While in Record ModeWhile in Overwrite Record Mode While in Insert Record ModeTo Set a Priority on a New File Setting Priority LevelsTo Set a Priority Level on an Existing File Setting an Author ID Setting Job DataSetting Job Data 1Turn on the recorderStop mode Setting a Work TypePress the NEW button while Press the FF or REW button to1Press the NEW button while in Stop mode Setting Option ItemSetting Option Entering methodFormatting the Card Format To highlight the Start option Press the FF or REW button againPress the REC button again to Initiate the formatting processRemember to reset the Hold switch when using the recorder Setting the Hold switch to the Hold positionHold HoldDSS Player Software Precautions on using the recorder connected to a PCDSS Player Software Operating Environment2The installation Language Selection dialog box appears Installing DSS Player SoftwareInstalling DSS Player Software 1Insert Olympus DSS Player CD into the CD-ROM driveUninstalling DSS Player Software Uninstalling DSS Player Software3Delete the Executable file 4Delete the Driver fileTo start online Help Using Online HelpUsing Online Help Connection to Your PC Connecting to Your PC Using the USB CableConnection to Your PC Remove the Recorder from the Cradle Disconnecting from Your PCConnecting to Your PC Using Cradle Select Olympus DSS Player Pro, then click Dictation Module Running DSS PlayerManual start Running DSS PlayerDouble-click DSS Player Start your Macintosh Connect the recorder to your PCPlayback Control Bar Window NamesDictation Tree View Device Tree ViewSelect the folder Download Dictation Files from the RecorderSelect the dictation file Download Dictation Files from RecorderDownload complete Download the dictation fileFile Name Format Play the dictation fileExtension Playing a Dictation FileSelect the destination upload Folder on the recorder Upload Dictation Files to the RecorderUpload complete Upload Dictation Files to RecorderDirect Recording/Editing on PC Changing User ID Author Changing User ID Author IDClick the Transfer button Editing File Comments Changing a Folder NameChanging a folder name in the software Changing a folder name in the recorderClick the Next button Audio set upUsing Voice Recognition Software Optional Select a sound card Start of voice recognition Noise Canceling FunctionExecuting Voice Recognition Record in a relatively quiet environment Joining Files Joining FilesSelect the voice files Press the Join button Set the order of filesInput File Names Splitting Files Splitting FilesPlayback slider Set the split positionPress the Split button USB Microphone/USB Speaker USB Microphone/USB Speaker1From the Tools menu, select Change to audio device 3Select a profile Setting the E-mail/FTP ServiceInternet E-mail Corporate or WorkgroupSending Dictation Files/Receiving Document Files Installing Microsoft Outlook1After installing Outlook 2000, start the program Sending Dictation Files/Receiving Document Files If you select POP3, you will see the following dialog box Activating Send Mail Function Create a Profile Select the sending method Setting the Auto-Sending FunctionClick the To button Click the E-mail buttonSelect the recipient names from the Address Book Click the FTP buttonRegister the format of a document file to receive Setting the Document File Retrieve FunctionToolbar, click the Send/Receive files icon Sending Dictation FilesSending Dictation Files Manually Receiving Document Files ManuallyPlaying Received DSS Files Sending/receiving AutomaticallyUsing the Recorder as Reader/W riter Using the Recorder as a Reader/WriterStart Windows Connecting the recorder to your PC Alarm Message List Alarm Message ListMessage Meaning Explanation ActionCannot connect to PC Cannot connect to a PC using a cradle TroubleshootingSymptom Probable cause Action Accessories Optional Specifications Technical Assistance and Support Technical Assistance and SupportFor customers in Europe For customers in North and South AmericaCanadian RFI
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DS-3300 specifications

The Olympus DS-3300 is a high-performance digital voice recorder that has gained popularity among professionals and enthusiasts alike for its robust features and user-friendly design. With its sleek and compact form, this device is engineered for effortless voice recording, making it an ideal tool for journalists, students, and business professionals.

One of the standout features of the DS-3300 is its excellent recording quality. The device is equipped with a high-quality stereo microphone that captures crystal-clear audio. This ensures that recordings are not only intelligible but also rich in detail, allowing users to make high-fidelity recordings in various environments.

The DS-3300 utilizes Olympus’s advanced digital signal processing technology to optimize audio recordings. This technology minimizes background noise, ensuring that primary sounds, such as speech, are presented clearly. Additionally, the device offers a wide selection of recording formats, including PCM and WMA, giving users the flexibility to choose the format that best suits their needs.

The user interface of the DS-3300 is intuitive and straightforward. With a large LCD display, users can easily navigate through menus and adjust settings without difficulty. The voice activation mode is a notable feature that allows the recorder to start and stop automatically based on the sound detected, enhancing convenience during recording sessions.

Storage capacity is another significant aspect of the DS-3300. The device comes with a built-in memory that can be expanded using removable memory cards, accommodating extended recording sessions. This is particularly useful for professionals who need to record lengthy meetings or interviews.

Furthermore, the DS-3300 supports transcription with the included software, enabling users to turn their recordings into text swiftly. This is an invaluable tool for busy professionals looking to streamline their workflow and improve productivity.

The device is powered by rechargeable batteries, ensuring that users can record without worrying about constantly replacing batteries. It also features a USB connection, allowing for easy transfer of files to computers for editing and storage.

In summary, the Olympus DS-3300 is a versatile and reliable digital voice recorder that combines high-quality audio capture with user-friendly features. Its advanced technologies, robust storage options, and convenient functionality make it an essential tool for anyone serious about high-quality audio recordings. Whether for professional or personal use, the DS-3300 stands out in the digital voice recorder market.
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