Siemens optiPoint 400 operating instructions Before You Begin, Important Notes, Marks

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Before You Begin

Before You Begin

These operating instructions describe the optiPoint 400 economy and optiPoint 400 standard telephones on your HiPath 3000 / 5000 RSM.

They describe all functions you can use from your telephone. You may find that some func- tions you wish to use are not available on your telephone. This may be due to one of the following reasons:

•The function has not been configured for your telephone - address any questions to your service personnel.

•Your communications platform does not support this function - contact your service personnel to upgrade your system.

Important Notes

Do not operate the telephone in environments where there is a danger of explosions.

Use only original Siemens accessories. Using other accessories may cause a hazard and will invalidate the warranty and the CE mark.

Never open the telephone or a key module. If you encounter any prob- lems, contact your service personnel.

Never allow the telephone to come into contact with staining or aggressive liquids such as coffee, tea, juice, or soft drinks. For information on telephone maintenance Æ Page 105.

The information provided in this document contains merely general descriptions or charac- teristics of performance which in case of actual use do not always apply as described or which may change as a result of further development of the products.

An obligation to provide the respective characteristics shall only exist if expressly agreed in the terms of contract.

Marks

The device conforms to the EU guideline 1999/5/EG, as attested by the CE mark.

This device has been manufactured in accordance with our certified en- vironmental management system (ISO 14001). This process ensures that energy consumption and the use of primary raw materials are kept to a minimum, thus reducing waste production.

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Contents HiPath HiPath 5000 RSM Marks Before You BeginImportant Notes Contents Making Calls Convenience Functions Using Other Functions Private Sphere/SecurityUsing Other Team Functions Team and Executive/SecretaryIndex Fixing ProblemsLabeling and Documentation Basic operating instructions OptiPoint 400 economy/standard control panelHow to Use these Operating Instruc- tions Screen DisplaysInteractively Accessing FunctionsVia the Program/Service Menu With Function KeysBasic and Enhanced Functions Using the Telephone EfficientlyFunctions You Can Use Additional Team and Executive/Secretary FunctionsAnswering a Call With the Handset Making Calls Basic FunctionsAnswering Calls Ending the call Switching to Speakerphone ModeSwitching to the Handset Off-Hook Dialing Open Listening in the Room During a CallMaking Calls On-Hook DialingEnding the call Redialing a Number Displaying and dialing saved station numbersTurning the Microphone On and Off Qif or rifCalling a Second Party Consultation Hold Switching to the Party on Hold ToggleConnecting the other parties to each other Return to the first partyTransferring a Call Deactivating call forwarding Using Variable Call ForwardingCall Forwarding Qjh Storing a Callback Using CallbackChecking and Canceling a Saved Callback Answering a CallbackEnding callback display KeySaving Repertory Dialing Numbers on If you make a mistakeUsing Repertory Dialing Keys Adjusting the Ring Tone Telephone SettingsAdjusting the Ring Volume Adjusting the Attention Ring VolumeAdjusting the Display to a Comfortable Read- ing Angle Adjusting the Speakerphone to the Room AcousticsAdjusting the Receiving Volume During a Call Selecting the Language of Screen PromptsMaking Calls Convenience Functions QimUsing the Speakerphone Rejecting CallsQmj or rmj Answering a Call With a HeadsetAnswering Calls from Enabling and Disabling Handsfree AnswerbackOpening the door with a code at the door Activating the door openerDeactivating the door opener Accepting a Call From an Answering Ma- chineRlm En-Bloc Sending / Correcting Numbers Canceling en-bloc sendingDialing/Making Calls Dialing entered/displayed numbersRetrieving the Caller List Using a Caller ListRlf Ending RetrievalRemoving an Entry from the Caller List QlfDialing a Station Number from the Caller List Qmf Using Station and System Speed-Dial NumbersSpeed-dial Storing Station Speed-Dial NumbersSelect and confirm. This deletes all entered digits Confirm Qih Dialing a Number From the Internal DirectoryDialing from the Telephone Database Ldap Entry you wish to dial appears on the screenResult is displayed If no name is foundIf too many names are found Qld Using MailboxesAccessing the Mailbox Reserve Trunk Automatic Connection Setup HotlineWhen the reserved trunk becomes free Assigning a Station Number Not for U.SDialing aid at the a/b T/R port Associated Dialing/Dialing AidDialing aid on the S0 bus Dialing aid from your telephone for another tele- phoneAccepting a Waiting Call Camp-On Using Call WaitingDuring a Call Ending the first call and answering the waiting callParking a Call Preventing and Allowing Call Waiting Automatic Camp-OnTurning the Call Waiting Tone On and Off Placing External Calls on Hold Retrieving a Parked CallQjg Picking up Retrieving a Held CallConducting a Conference Adding Up to Five Parties To the Conference Initiator OnlyRemoving Parties From the Conference Initiator Only Ending a Conference Initiator OnlyQhme Leaving a ConferenceQig Activating Tone Dialing Dtmf Suffix DialingAfter a Speaker Call Announcement in a Group Trunk Flash QieBusy Override Joining a Call in Progress If You Cannot Reach a DestinationCall Waiting Camp-On QjfRhh Using Night AnswerQhh Activating this functionAssigning Functions to Keys QmeMeaning of LED Signals for Saved Functions HeadsetMailbox Following functions are assigned to keys which have no LED Assigning a Procedure Operating Steps to a Key Qhj Appointments FunctionSaving Appointments Deleting and checking a saved appointment Using Timed RemindersRhj For the current call Displaying and Assigning Call ChargesQji For all calls and the last one conductedDisplaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Turning Do Not Disturb On and Off Private Sphere/SecurityTurning Ringer Cutoff On and Off Qmlor rmlQlj or rlj Caller ID SuppressionMonitoring a Room QllTrace Call Identifying Anonymous Callers Not for U.S QlhTo lock and unlock the telephone Locking the Telephone to Prevent Unauthorized UseQjj or rjj Locking Another Telephone to Prevent Unauthorized Use Saving Your PIN Creating and Sending a Message Using Other FunctionsSending a Message QjlAfter entering text Displaying and Deleting Messages You Have SentEntering text via the keypad Qjm Answering MessagesLeaving an Advisory Message Rjm Display Number of Waiting Calls and Overload IndicationDeleting Advisory Messages Using Another Telephone Like Your Own Fax Details and Message on Answer- ing Machine Deactivating indicationProgram/Service Activating Functions for Another Tele- phone Call forwarding, code *1/#1 Æ Step by Step Using functions in Isdn via code dial- ing keypad dialing Qhf Radio Paging Not for U.S Controlling RelaysSensors HiPath 3300/3350/3500/3550 Only Qmdor rmdPaging Simple Paging EquipmentEnhanced Paging Equipment Hipath 3700/ 3750 Only Answering the page from the nearest telephoneRlior qli Using Other Team FunctionsTurning Group Call On and Off You belong to a hunt group or a group callRli or qli Qik Accepting a Call for Another Member of Your TeamActivating and Deactivating a Ringing Group QleRhdf or qhdf Uniform Call Distribution UCDQhde or rhde Logging on and off at the beginning and end of your shiftQhdi Qhdgor rhdgQhdhor rhdh Using Trunk Keys Meaning of LED Indications on Trunk KeysPlacing a call on hold Answering Calls With Trunk KeysMaking Calls with Trunk Keys Qide Switching Between Phone Calls on Multiple TrunksForwarding Calls on Lines Retrieving the callRide Meaning of LED Indications on the Forward Line KeysCalling a Team Member Directly Using DSS KeysUsing DSS Keys to Answer Calls Meaning of LED Indications on DSS KeysJoining or Leaving a Group Call Transferring a Call in ProgressAccepting a Call for Another Team Member Ridf Transferring Calls Directly to the ExecutiveQidf Deactivating ring transferChecking the Key Assignment Testing the TelephoneTesting the Telephone Functions QmhdYou belong to multiple groups of another HiPath Special Functions in the LAN PC NetworkLeaving a Hunt Group/Group Call Transferring Call Forwarding Qhh Saving the telephones for the ringing group Qmd or rmd Opening the Door Labeling and Documentation Labeling Key FieldsAttaching a Station Number Label DocumentationTroubleshooting Fixing ProblemsTelephone Maintenance Possible cause Responding to Error Messages on the ScreenContacts for Resolving Problems Possible responseIndex Call108 109 110 Overview of Functions/Codes Alphabetical Display Actively MenuOverview of Functions/Codes Alphabetical Via With Inter 113 114 115 FCC Certification and Requirements ServiceFCC and Industry Canada Compliance FCC Rules, Part117 Equipment Attachment Limitations Equipment Attachment LimitationsRinger Equivalence Number REN Ref. No. A31003-H1012-C122-5-7619