Siemens optiPoint 400 operating instructions Mailbox

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Saving Functions, Procedures and Appointments

Step by Step

Repdial key (internal), Direct station select:

The other party is not engaged in a call.

The other party is engaged in a call or has activated do not disturb.

Flashing rapidly - A caller is trying to reach you, please pick up the phone.

Flashing slowly - A caller is trying to reach another party, who has not yet answered.

Mailbox:

No messages present.

Message(s) present.

Call key, General call key, Trunk key, MULAP Key,

Temporary MSN:

No call on assigned trunk.

Active call on assigned trunk.

Flashing rapidly- A call has arrived on this line; press the key to pick up the call.

Flashing slowly - A call on this line was placed on hold.

Trunk group key:

At least one trunk is free.

All trunks in the trunk group are busy.

View call charges:

No chargeable calls have been made since the last time call charges were displayed.

Chargeable calls have been made since the last time call charges were displayed.

Call forwarding, Forward Line:

Flashing slowly - Either you or your trunk is the destina- tion of a forwarded call.

Fax details/answering machine:

No fax received or no message on answering machine.

Fax received or message on answering machine.

View number of calls:

No callers waiting.

Flashing rapidly - Callers waiting (a certain number is ex- ceeded).

Flashing slowly - Callers waiting (a certain number was reached).

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Contents HiPath HiPath 5000 RSM Marks Before You BeginImportant Notes Contents Making Calls Convenience Functions Using Other Functions Private Sphere/SecurityUsing Other Team Functions Team and Executive/SecretaryIndex Fixing ProblemsLabeling and Documentation Basic operating instructions OptiPoint 400 economy/standard control panelHow to Use these Operating Instruc- tions Screen DisplaysAccessing Functions Via the Program/Service MenuInteractively With Function KeysUsing the Telephone Efficiently Functions You Can UseBasic and Enhanced Functions Additional Team and Executive/Secretary FunctionsAnswering a Call With the Handset Making Calls Basic FunctionsAnswering Calls Ending the call Switching to Speakerphone ModeSwitching to the Handset Open Listening in the Room During a Call Making CallsOff-Hook Dialing On-Hook DialingEnding the call Redialing a Number Displaying and dialing saved station numbersTurning the Microphone On and Off Qif or rifSwitching to the Party on Hold Toggle Connecting the other parties to each otherCalling a Second Party Consultation Hold Return to the first partyTransferring a Call Deactivating call forwarding Using Variable Call ForwardingCall Forwarding Qjh Using Callback Checking and Canceling a Saved CallbackStoring a Callback Answering a CallbackKey Saving Repertory Dialing Numbers onEnding callback display If you make a mistakeUsing Repertory Dialing Keys Telephone Settings Adjusting the Ring VolumeAdjusting the Ring Tone Adjusting the Attention Ring VolumeAdjusting the Speakerphone to the Room Acoustics Adjusting the Receiving Volume During a CallAdjusting the Display to a Comfortable Read- ing Angle Selecting the Language of Screen PromptsMaking Calls Convenience Functions QimUsing the Speakerphone Rejecting CallsAnswering a Call With a Headset Answering Calls fromQmj or rmj Enabling and Disabling Handsfree AnswerbackOpening the door with a code at the door Activating the door openerDeactivating the door opener Accepting a Call From an Answering Ma- chineRlm Canceling en-bloc sending Dialing/Making CallsEn-Bloc Sending / Correcting Numbers Dialing entered/displayed numbersUsing a Caller List RlfRetrieving the Caller List Ending RetrievalRemoving an Entry from the Caller List QlfDialing a Station Number from the Caller List Using Station and System Speed-Dial Numbers Speed-dialQmf Storing Station Speed-Dial NumbersSelect and confirm. This deletes all entered digits Confirm Qih Dialing a Number From the Internal DirectoryDialing from the Telephone Database Ldap Entry you wish to dial appears on the screenResult is displayed If no name is foundIf too many names are found Qld Using MailboxesAccessing the Mailbox Automatic Connection Setup Hotline When the reserved trunk becomes freeReserve Trunk Assigning a Station Number Not for U.SAssociated Dialing/Dialing Aid Dialing aid on the S0 busDialing aid at the a/b T/R port Dialing aid from your telephone for another tele- phoneUsing Call Waiting During a CallAccepting a Waiting Call Camp-On Ending the first call and answering the waiting callParking a Call Preventing and Allowing Call Waiting Automatic Camp-OnTurning the Call Waiting Tone On and Off Placing External Calls on Hold Retrieving a Parked CallQjg Picking up Retrieving a Held CallConducting a Conference Adding Up to Five Parties To the Conference Initiator OnlyEnding a Conference Initiator Only QhmeRemoving Parties From the Conference Initiator Only Leaving a ConferenceQig Activating Tone Dialing Dtmf Suffix DialingAfter a Speaker Call Announcement in a Group Trunk Flash QieIf You Cannot Reach a Destination Call Waiting Camp-OnBusy Override Joining a Call in Progress QjfUsing Night Answer QhhRhh Activating this functionAssigning Functions to Keys QmeMeaning of LED Signals for Saved Functions HeadsetMailbox Following functions are assigned to keys which have no LED Assigning a Procedure Operating Steps to a Key Qhj Appointments FunctionSaving Appointments Deleting and checking a saved appointment Using Timed RemindersRhj Displaying and Assigning Call Charges QjiFor the current call For all calls and the last one conductedDisplaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Private Sphere/Security Turning Ringer Cutoff On and OffTurning Do Not Disturb On and Off Qmlor rmlCaller ID Suppression Monitoring a RoomQlj or rlj QllTrace Call Identifying Anonymous Callers Not for U.S QlhTo lock and unlock the telephone Locking the Telephone to Prevent Unauthorized UseQjj or rjj Locking Another Telephone to Prevent Unauthorized Use Saving Your PIN Using Other Functions Sending a MessageCreating and Sending a Message QjlAfter entering text Displaying and Deleting Messages You Have SentEntering text via the keypad Qjm Answering MessagesLeaving an Advisory Message Rjm Display Number of Waiting Calls and Overload IndicationDeleting Advisory Messages Using Another Telephone Like Your Own Fax Details and Message on Answer- ing Machine Deactivating indicationProgram/Service Activating Functions for Another Tele- phone Call forwarding, code *1/#1 Æ Step by Step Using functions in Isdn via code dial- ing keypad dialing Qhf Controlling Relays Sensors HiPath 3300/3350/3500/3550 OnlyRadio Paging Not for U.S Qmdor rmdSimple Paging Equipment Enhanced Paging Equipment Hipath 3700/ 3750 OnlyPaging Answering the page from the nearest telephoneUsing Other Team Functions Turning Group Call On and OffRlior qli You belong to a hunt group or a group callRli or qli Accepting a Call for Another Member of Your Team Activating and Deactivating a Ringing GroupQik QleUniform Call Distribution UCD Qhde or rhdeRhdf or qhdf Logging on and off at the beginning and end of your shiftQhdi Qhdgor rhdgQhdhor rhdh Using Trunk Keys Meaning of LED Indications on Trunk KeysPlacing a call on hold Answering Calls With Trunk KeysMaking Calls with Trunk Keys Switching Between Phone Calls on Multiple Trunks Forwarding Calls on LinesQide Retrieving the callRide Meaning of LED Indications on the Forward Line KeysUsing DSS Keys Using DSS Keys to Answer CallsCalling a Team Member Directly Meaning of LED Indications on DSS KeysJoining or Leaving a Group Call Transferring a Call in ProgressAccepting a Call for Another Team Member Transferring Calls Directly to the Executive QidfRidf Deactivating ring transferTesting the Telephone Testing the Telephone FunctionsChecking the Key Assignment QmhdYou belong to multiple groups of another HiPath Special Functions in the LAN PC NetworkLeaving a Hunt Group/Group Call Transferring Call Forwarding Qhh Saving the telephones for the ringing group Qmd or rmd Opening the Door Labeling and Documentation Labeling Key FieldsAttaching a Station Number Label DocumentationTroubleshooting Fixing ProblemsTelephone Maintenance Responding to Error Messages on the Screen Contacts for Resolving ProblemsPossible cause Possible responseIndex Call108 109 110 Overview of Functions/Codes Alphabetical Display Actively MenuOverview of Functions/Codes Alphabetical Via With Inter 113 114 115 Service FCC and Industry Canada ComplianceFCC Certification and Requirements FCC Rules, Part117 Equipment Attachment Limitations Equipment Attachment LimitationsRinger Equivalence Number REN Ref. No. A31003-H1012-C122-5-7619