Siemens optiPoint 400 operating instructions Making Calls Convenience Functions

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Contents

Telephone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Adjusting the Ring Volume . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Adjusting the Ring Tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Adjusting the Attention Ring Volume. . . . . . . . . . . . . . . . . . . . . . . . 25 Adjusting the Speakerphone to the Room Acoustics . . . . . . . . . . . 26 Adjusting the Receiving Volume During a Call. . . . . . . . . . . . . . . . . 26 Adjusting the Display to a Comfortable Reading Angle . . . . . . . . . . 26 Selecting the Language of Screen Prompts . . . . . . . . . . . . . . . . . . 26

Making Calls – Convenience Functions . . . . . . . . .27

Answering Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27 Accepting a Specific Call for Your Colleague . . . . . . . . . . . . . . . . . . 27 Rejecting Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Using the Speakerphone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 28 Answering a Call With a Headset . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Answering Calls from the

Entrance Telephone and Opening the Door . . . . . . . . . . . . . . . . . . 29 Accepting a Call From an Answering Machine . . . . . . . . . . . . . . . . 31 Dialing/Making Calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 En-Bloc Sending / Correcting Numbers . . . . . . . . . . . . . . . . . . . . . . 32 Using a Caller List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Speed-dial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Dialing a Number From the Internal Directory . . . . . . . . . . . . . . . . . 37 Dialing from the Telephone Database (LDAP) . . . . . . . . . . . . . . . . . 38 Using Mailboxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41 Talking to Your Colleague With a Speaker Call . . . . . . . . . . . . . . . . 41 Automatic Connection Setup (Hotline). . . . . . . . . . . . . . . . . . . . . . . 42 Reserve Trunk . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Assigning a Station Number (Not for U.S.) . . . . . . . . . . . . . . . . . . . 42 Associated Dialing/Dialing Aid . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 During a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Using Call Waiting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 44 Accepting a Waiting Call (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . 44 Preventing and Allowing Call Waiting (Automatic Camp-On). . . . . . 45 Turning the Call Waiting Tone On and Off . . . . . . . . . . . . . . . . . . . . 45 Parking a Call . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Placing External Calls on Hold . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Conducting a Conference . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Ending a Conference (Initiator Only) . . . . . . . . . . . . . . . . . . . . . . . . 49 Activating Tone Dialing (DTMF Suffix Dialing) . . . . . . . . . . . . . . . . . 50

...After a Speaker Call (Announcement) in a Group . . . . . . . . . . . . . 50 Trunk Flash . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 51 If You Cannot Reach a Destination ... . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Call Waiting (Camp-On) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Busy Override - Joining a Call in Progress . . . . . . . . . . . . . . . . . . . . 52

Using Night Answer . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

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Contents HiPath HiPath 5000 RSM Important Notes Before You BeginMarks Contents Making Calls Convenience Functions Using Other Functions Private Sphere/SecurityUsing Other Team Functions Team and Executive/SecretaryLabeling and Documentation Fixing ProblemsIndex Basic operating instructions OptiPoint 400 economy/standard control panelHow to Use these Operating Instruc- tions Screen DisplaysAccessing Functions Via the Program/Service MenuInteractively With Function KeysUsing the Telephone Efficiently Functions You Can UseBasic and Enhanced Functions Additional Team and Executive/Secretary FunctionsAnswering Calls Making Calls Basic FunctionsAnswering a Call With the Handset Switching to the Handset Switching to Speakerphone ModeEnding the call Open Listening in the Room During a Call Making CallsOff-Hook Dialing On-Hook DialingEnding the call Redialing a Number Displaying and dialing saved station numbersTurning the Microphone On and Off Qif or rifSwitching to the Party on Hold Toggle Connecting the other parties to each otherCalling a Second Party Consultation Hold Return to the first partyTransferring a Call Call Forwarding Using Variable Call ForwardingDeactivating call forwarding Qjh Using Callback Checking and Canceling a Saved CallbackStoring a Callback Answering a CallbackKey Saving Repertory Dialing Numbers onEnding callback display If you make a mistakeUsing Repertory Dialing Keys Telephone Settings Adjusting the Ring VolumeAdjusting the Ring Tone Adjusting the Attention Ring VolumeAdjusting the Speakerphone to the Room Acoustics Adjusting the Receiving Volume During a CallAdjusting the Display to a Comfortable Read- ing Angle Selecting the Language of Screen PromptsMaking Calls Convenience Functions QimUsing the Speakerphone Rejecting CallsAnswering a Call With a Headset Answering Calls fromQmj or rmj Enabling and Disabling Handsfree AnswerbackOpening the door with a code at the door Activating the door openerRlm Accepting a Call From an Answering Ma- chineDeactivating the door opener Canceling en-bloc sending Dialing/Making CallsEn-Bloc Sending / Correcting Numbers Dialing entered/displayed numbersUsing a Caller List RlfRetrieving the Caller List Ending RetrievalDialing a Station Number from the Caller List QlfRemoving an Entry from the Caller List Using Station and System Speed-Dial Numbers Speed-dialQmf Storing Station Speed-Dial NumbersSelect and confirm. This deletes all entered digits Confirm Qih Dialing a Number From the Internal DirectoryDialing from the Telephone Database Ldap Entry you wish to dial appears on the screenResult is displayed If no name is foundIf too many names are found Accessing the Mailbox Using MailboxesQld Automatic Connection Setup Hotline When the reserved trunk becomes freeReserve Trunk Assigning a Station Number Not for U.SAssociated Dialing/Dialing Aid Dialing aid on the S0 busDialing aid at the a/b T/R port Dialing aid from your telephone for another tele- phoneUsing Call Waiting During a CallAccepting a Waiting Call Camp-On Ending the first call and answering the waiting callTurning the Call Waiting Tone On and Off Preventing and Allowing Call Waiting Automatic Camp-OnParking a Call Placing External Calls on Hold Retrieving a Parked CallQjg Picking up Retrieving a Held CallConducting a Conference Adding Up to Five Parties To the Conference Initiator OnlyEnding a Conference Initiator Only QhmeRemoving Parties From the Conference Initiator Only Leaving a ConferenceAfter a Speaker Call Announcement in a Group Activating Tone Dialing Dtmf Suffix DialingQig Trunk Flash QieIf You Cannot Reach a Destination Call Waiting Camp-OnBusy Override Joining a Call in Progress QjfUsing Night Answer QhhRhh Activating this functionAssigning Functions to Keys QmeMeaning of LED Signals for Saved Functions HeadsetMailbox Following functions are assigned to keys which have no LED Assigning a Procedure Operating Steps to a Key Saving Appointments Appointments FunctionQhj Rhj Using Timed RemindersDeleting and checking a saved appointment Displaying and Assigning Call Charges QjiFor the current call For all calls and the last one conductedDisplaying Call Charges for Another Telephone Not for U.S Dialing with Call Charge Assignment Private Sphere/Security Turning Ringer Cutoff On and OffTurning Do Not Disturb On and Off Qmlor rmlCaller ID Suppression Monitoring a RoomQlj or rlj QllTrace Call Identifying Anonymous Callers Not for U.S QlhQjj or rjj Locking the Telephone to Prevent Unauthorized UseTo lock and unlock the telephone Locking Another Telephone to Prevent Unauthorized Use Saving Your PIN Using Other Functions Sending a MessageCreating and Sending a Message QjlEntering text via the keypad Displaying and Deleting Messages You Have SentAfter entering text Leaving an Advisory Message Answering MessagesQjm Deleting Advisory Messages Display Number of Waiting Calls and Overload IndicationRjm Using Another Telephone Like Your Own Fax Details and Message on Answer- ing Machine Deactivating indicationProgram/Service Activating Functions for Another Tele- phone Call forwarding, code *1/#1 Æ Step by Step Using functions in Isdn via code dial- ing keypad dialing Qhf Controlling Relays Sensors HiPath 3300/3350/3500/3550 OnlyRadio Paging Not for U.S Qmdor rmdSimple Paging Equipment Enhanced Paging Equipment Hipath 3700/ 3750 OnlyPaging Answering the page from the nearest telephoneUsing Other Team Functions Turning Group Call On and OffRlior qli You belong to a hunt group or a group callRli or qli Accepting a Call for Another Member of Your Team Activating and Deactivating a Ringing GroupQik QleUniform Call Distribution UCD Qhde or rhdeRhdf or qhdf Logging on and off at the beginning and end of your shiftQhdhor rhdh Qhdgor rhdgQhdi Using Trunk Keys Meaning of LED Indications on Trunk KeysMaking Calls with Trunk Keys Answering Calls With Trunk KeysPlacing a call on hold Switching Between Phone Calls on Multiple Trunks Forwarding Calls on LinesQide Retrieving the callRide Meaning of LED Indications on the Forward Line KeysUsing DSS Keys Using DSS Keys to Answer CallsCalling a Team Member Directly Meaning of LED Indications on DSS KeysAccepting a Call for Another Team Member Transferring a Call in ProgressJoining or Leaving a Group Call Transferring Calls Directly to the Executive QidfRidf Deactivating ring transferTesting the Telephone Testing the Telephone FunctionsChecking the Key Assignment QmhdLeaving a Hunt Group/Group Call Special Functions in the LAN PC NetworkYou belong to multiple groups of another HiPath Transferring Call Forwarding Qhh Saving the telephones for the ringing group Qmd or rmd Opening the Door Labeling and Documentation Labeling Key FieldsAttaching a Station Number Label DocumentationTelephone Maintenance Fixing ProblemsTroubleshooting Responding to Error Messages on the Screen Contacts for Resolving ProblemsPossible cause Possible responseIndex Call108 109 110 Overview of Functions/Codes Alphabetical Display Actively MenuOverview of Functions/Codes Alphabetical Via With Inter 113 114 115 Service FCC and Industry Canada ComplianceFCC Certification and Requirements FCC Rules, Part117 Ringer Equivalence Number REN Equipment Attachment LimitationsEquipment Attachment Limitations Ref. No. A31003-H1012-C122-5-7619
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