Siemens 300 H Using the call signal function, Calling a messenger, To activate deputy

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Making calls in an "executive/secretary" team

Step by Step

Activate?

Deactivate?

Deputy

Deputy

and

or

Confirm.

Using the call signal function

If a call signal key has been configured on your execu- tive telephone you can generate a call signal on a partic- ular destination telephone (for example, in the secre- tary's office) by pressing this key. When a call signal is received the number of the calling telephone is dis- played briefly on the destination telephone.

The key can be pressed (once or several times) when the phone is idle or while a call is in progress.

If the Call Signal function has not been configured, you can generate a call signal at a destination telephone by lifting the handset and entering the call-signal code number.

Calling a messenger

You can call a messenger at the push of a "Messenger" key if the appropriate function has been configured on the executive telephone. The procedure is the same as described in the section "Storing a repertory dialling number on a key" (Æ page 45) - in this case for a mes- senger.

Designating a deputy for the secretary

The calls for the executive which are normally received in the secretary’s office can be diverted to a different telephone. A "Function transfer" key must be configured for this purpose. The procedure is the same as de- scribed in the section "Storing a repertory dialling num- ber on a key" (Æ page 45) - in this case for a deputy.

To activate deputy:

Press the key. The lamp lights up.

To deactivate deputy:

Press the key. The lamp goes out.

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Contents HiPath 4000 Hicom 300 E/300 H How to use these Operating Instructions About these Operating InstructionsDisplays Permanently assigned function keys Important Notes CE labelEnvironmental label Directly How to activate functionsVia the Service Menu Using a function keyAdditional multi-line and team functions How to make best use of your telephoneWhich functions can be used? Basic and enhanced-convenience functionsTaking calls and setting up calls How to activate functionsSetting up calls Making project calls Using stored numbers to make callsTelephone settings Calling several persons simultaneouslyStoring numbers, system functions Using a different telephoneMulti-line and team functions Making calls in an executive/secretary team Labelling, documentation and accessoriesIndex Advice for usersTerminating a call Taking a call with the handsetSpeakerphone Answering a call via the speaker keyTo activate Switching to speakerphoneSwitching to the handset Open listening within the room during a callTerminating the second call, resuming the first call Using the second call facilityActivating/deactivating second call Taking the second callMeaning of the display Using the mailboxRetrieval from mailbox Answering a callback requestTerminating mailbox retrieval Timed remindersIncoming call on loudspeaker voice calling Deleting mailbox entriesStep by Step Activating/deactivating do not disturb CallingTaking a call on the headset Activating/deactivating stop voiceMalicious call holding II Enter the service code Select and confirmCalled party is busy or does not answer Setting up callsDialling with the handset off-hook Dialling with the handset on-hookDirect call to a colleague via loudspeaker voice calling Called partyEntering commands with tone dialling Dtmf suffix dialling Release the second call return to the first call To switch to the waiting partyMaking a second call consultation Alternating between two calls togglingSystem-supported conference Setting up an add-on conferenceStarting a conference from a single call Setting up a conferenceSetting up a conference from a consultation call Setting up a conference from a waiting callExpanding the conference from a consultation call Expanding the conferenceCalling and adding another user If the new user does not answerAccepting a waiting call and adding it to the confer- ence Transferring the conferencePutting the conference on hold Disconnecting the last member addedDuring the conference Viewing member informationExtending a call Using the switchover buttonGroup call ConsultationUsing a call list missed calls CallsInterrogating the call list call log Saved number redial Dialling a number in the call listDeleting an entry from the call list Dialling with repertory keys Last number redialDialling with system speed dialling numbers Dialling with individual speed dialling numbersMaking project calls Setting up a project callCall duration display Rejecting a callback request Using the callback facilityIf you don’t get through Storing a callback requestCamping on a colleague’s call Cancelling an entry which is displayedOverriding a colleague’s call intrude Telephone settings Adjusting the ringing tone volumeAdjusting the ringing tone pitch Setting the volume of the alerting tone Preventing unauthorised dialling Preventing misuse of the telephoneSelecting the language for the user prompts displays Enabling the telephone againSelecting a language Storing a repertory dialling number on a key Storing numbers, system func- tions and timed remindersIf you made a mistake during input Storing any number Storing a number for rediallingStoring individual speed dialling numbers Which has been dialledSaving a function on a key Storing timed reminders Cancelling a stored reminderChecking its functionality Checking the telephoneChecking the assignment of functions to keys Using call forwarding Forwarding callsFixed forwarding Activating/deactivating fixed forwarding Programming/changing a forwarding destinationDeactivating fixed forwarding in the idle menu Activating and deactivating with call forwarding keyDeleting the destination for fixed forwarding Selection of a variable forwarding type Variable forwardingProgramming/changing the forwarding destination Deleting a forwarding destinationActivating variable forwarding Checking forwarding Deactivating variable forwardingActivating and deactivating forwarding using switch Automatic call forwardingDeactivating variable forwarding in the idle menu Forwarding calls for a different terminal pull divert Press the key. The lamp lights up Confirm Select and confirm Press the key. The lamp lights up Select and confirm Or To interrogateOr To check Changing call forwarding for another terminalLogging on to a different telephone Using a different telephone in the same way as your own300 E/H system area within the integrated network Entering the PIN for your own HiPath 4000 or Hicom300 E/H system area Entering the PIN for another HiPath 4000 or HicomIf you logged on with a chip card TelephoneDeactivating identification at the other If you logged on with a PINPresent station line Reconnecting the telephone atDisconnecting the telephone from its Relocating with the telephoneUsing line keys Making multi-line and team callsPrimary line Activating the preview function PreviewTaking calls on line keys Different states of line key lampsTaking calls with priority Taking calls in the order offeredWith the ringer key configured Via the Service MenuActivating/deactivating ringer Dialling with line keys Dialling with automatic line seizureDialling with selectable line seizure With the display line key configured Identifying the line usedAlternating between different lines Entering a call on a line add-on conference With the privacy key configuredStation override security Terminating a connection on a line keyPreventing override Holding a call on a line key and picking it up again Placing on holdResuming the call Or Via the menu Picking up a held callForwarding calls for lines With the call forwarding keyActivating fixed call forwarding for a line without storing Deactivating call forwarding for a line Cancelling the fixed call forwarding destinationCourse of a call Taking calls for colleagues in a teamPicking up a specific team call Telephone in the idle stateHaving the number of the called station displayed Taking a call in a hunt groupParking the call Automatic parking and resumption of a callCall Manual parking and resumption of aCalling a team member directly Picking up a call on holdLamp statuses of direct station selection DSS keys Lamp is lit the user is making a call Calling a direct station selection DSS userTaking a call for a direct station selection DSS user Lamp is not lit the user is not making a callCalling executive or secretary’s office Making a call to the executive/secretaryLamp is not lit the secretary is not making a call Lamp is lit the secretary is making a call Taking a call for the executive in the secretary’s officeExtending a call to the executive Taking a call for the executive during a call in progressTaking a call on the executive’s telephone Switching calls directly to the executiveResuming a call at the second telephone ExecutiveTaking calls for other executive/ secretary teams Parking a call at the first telephoneTo activate deputy Using the call signal functionCalling a messenger Designating a deputy for the secretaryAttaching the telephone number label Labelling, documentation and accessoriesUsing the key labelling programme Key labelsOrdering accessories Re-ordering the Operating InstructionsIndividual operating instructions Optiset E control adapter Advice for users How to deal with malfunctionsCare of the telephone Dealing with error messages on the display Possible causePossible response Who to contact if a problem occurs Individual speed dialling numbers IndexSecond telephone executive 43$643360+7330&43704094 HiPath Hicom 300 E/300 H Page Making a call Important functions at a glanceSetting up a conference call Maximum Service Menu functions available