Avaya 4621SW IP Number Name Description, Lamp, Flash for incoming calls, Buttons, Functionality

Page 16

Introducing Your 4620/4620SW/4621SW IP Telephone

Table 1: 4620/4620SW/4621SW IP Telephone Button/Feature Descriptions

Callout	Button/Feature	Button/Feature
Number	Name	Description

1Message Waiting When lit, indicates you have a message waiting on your voice

	Lamp	messaging system. This indicator can also be optioned to
		flash for incoming calls.
2	Display	The display screen is 4 inches by 2.9 inches. Information
		displayed varies according to the application/function

currently active. When the phone is idle, the top area displays the current date and time. When someone is calling you, the name/phone number of that person displays in the top area.

The display has eight lines. Six display lines are devoted to the current application. One line shows softkey labels for the current application and one line shows Help and other procedural messages. Four grayscale colors are used to indicate activity.

3Line/Feature Twelve Line/Feature buttons provide both call appearances

	buttons	(lines for incoming and outgoing calls) and application-specific
		functionality.
4	Softkeys	Used to navigate to, or start application-specific actions, such
		as Call a number, Cancel the current activity, Save entered
		data such as a Speed Dial label.
5	Phone/Exit	Displays the Phone application main screen or, if applicable,
		exits the current call server-based feature and normalizes the
		display.
6	Options	Displays the Options main screen, from which display and
		application settings can be updated.

7Page Left/Right Shifts from one page to another in the same application, when

the display presents the “paging indicator” ). These buttons have no effect when the Paging Indicator is not displayed.

8Speaker LED Lights steadily when the Speaker is active.

Indicator

9

Speaker

Accesses the Speaker feature.

10Headset LED Lights steadily when the headset is active.

Indicator

1 of 2

16 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide

Image 16

Contents 4620/4620SW/4621SW IP Telephone Page Federal Communications Commission Statement Part Means of Connection About This Guide Using the Speed Dial Application Using the Web Access Application Index Issue Date About This GuideOverview Intended AudienceHow to Use This Document What’s New in This DocumentDocument Organization Conventions UsedSymbolic Conventions Related DocumentationTypographic Conventions Conference Introducing Your 4620/4620SW/4621SW IP Telephone Introduction4620/4620SW/4621SW IP Telephone 4620/4620SW/4621SW IP Telephone As Call a number, Cancel the current activity, Save entered Indicator SpeakerIndicator Number Name Description4620/4620SW/4621SW IP Telephone About the Feature Key Expansion Unit EU24/EU24BL Navigating Application ScreensFeature is on/active White Phone Application 4620/4620SW/4621SW IP Telephone ApplicationsSpeed Dial Application Call Log Application Web Access Application Optional4620/4620SW/4621SW Telephone Options Automatic Backup/Retrieval Feature Push FeatureAdditional 4620/4620SW/4621SW Functionality Call Appearances Using Your 4620/4620SW/4621SW IP TelephoneMaking Calls Manual Dialing Automatic DialingRedialing using a list of the last six numbers called If all lines are in use, automatic dialing will not workRedialing the last number called Last number dialed is automatically redialedDialing a party using a Speed Dial button Number of the selected person dials automaticallySelected Call Log displays Associated Call Detail screen displaysCall Handling Features Receiving CallsHold ConferenceIcon on the current line changes to the Soft Hold icon Speaker MuteCall is now active Transfer Changing from the Speaker to the handset or headsetRetrieving a Voice Mail Message Logging Off the PhoneForcing a Login to the Phone Reinstating the Phone After a LogoffPage Entering Characters Using the Dialpad Using the Speed Dial ApplicationEntering Data on Speed Dial Screens Editing During or After Entry Name Entry Example Adding a Speed Dial Button Updating Speed Dial Button Label Information Prompt Select entry to edit displaysDeleting a Speed Dial Button Label Prompt Select label to delete displaysThen If you want toNo deletion occurs. The Speed Dial Main screen displays Page Using the Call Log Application About the Call LogViewing a Call Log Outgoing Calls Main screen displaysAnswered Calls Main screen displays Missed Calls Main screen displaysAdding a Call Log Entry to a Speed Dial Button Deleting Call Log Entries Deleting a Single Call Log EntrySelected entry’s Detail screen displays No deletion occurs and the Call Log’s Main screen displaysDisabling the Call Log Deleting All Entries from a Call LogPrompt Press Delete again to confirm displays Entries are removed. The Call Log’s Main screen displaysPage Using the Web Access Application Navigating Web Pages Web Access AuthenticationPrevious application or options screen displays Navigating the Home Page and Other Standard-Size Web Pages Home page displaysEntering Text on Web Pages Any characters entered are removedEntering Text on Web Pages Adding a Speed Dial Button for a Web Site Telephone Number 4620/4620SW/4621SW IP Telephone Options Accessing the Options Main Menus First of two Options Main screens displaysThis is the default setting Setting the Redial OptionApplication Options Setting the Phone Screen on Answer? Option Setting the Phone Screen on Calling? OptionSetting the Message Display Rate Setting the Display Call Timers? OptionDefault rate is Slow Setting Visual Alerting Setting the Call Appearance WidthEnabling/Disabling the Call Log Personal Ringing Options First Options Main screen displaysViewing Quality of Service QoS Status Status Screen Viewing OptionsViewing IP Address Status View Status Main Screen displaysViewing Interface Status Changing the Display ContrastViewing Miscellaneous Status Viewing the Network Audio Quality If administered, the Audio Status screen displaysLogging Off the 4620/4620SW/4621SW IP Telephone Display prompts for entry of your password Backup/Restore OptionsReinstating the Phone After a Log Off Settings Saved During a Backup Setting the Automatic Backup Option Setting changes from Disabled to EnabledVerifying Backup/Retrieval Status Retrieving and Restoring Data from a Backup File FTP Settings Main screen displays Select Directory Path Select User NameFeature Button Labeling Select View default labels Then Select Relabel feature buttonsSelect Restore default labels Changing a Phone/PC Ethernet Interface Feature Button Labeling screen re-displaysSecond Options Main screen redisplays Selecting an Alternate Language Select either Yes softkey Headsets for 4600 Series IP Telephones Headsets and HandsetsHeadset Connector Type Ordering Code Handset Connector Type Ordering Code Handsets for 4600 Series IP TelephonesTelephone Management Troubleshooting Interpreting Ringer TonesRinging Incoming Tones Meaning Feedback Handset Tones MeaningInterpreting Display Icons Icon MeaningTesting Your Phone Basic Troubleshooting ChartTesting the Telephone’s Lights and Display Problem/Symptom Suggested SolutionBasic Troubleshooting Chart Contact your System Administrator Troubleshooting 4620/4620SW/4621SW Applications Problem/Symptom Suggested ResolutionCall LOG Application Resetting and Power Cycling the IP Telephone Resetting Your PhonePower Cycling the Phone Index Numerical90 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide Right/Left buttons Paging indicator Password 92 4620/4620SW/4621SW IP Telephone Release 2.2 User Guide

Related manuals

Manual 6 pages 35.08 Kb