Answering System Features
Answering system
The unit contains an answering system which can answer and record calls for you when you are unavailable to answer the phone.
For details about memory capacity, see page 46.
Important:
LOnly 1 person can access the answering system (listen to messages, record a greeting message, etc.) at a time.
LWhen callers leave messages, the unit records the day and time of each message. Make sure the date and time have been set (page 17).
LYou can select the caller’s recording time (page 50).
LThe unit’s answering system will not answer incoming calls on your FaxAbility number.
Recording your greeting message
You can record your own greeting message (max. 2 minutes) that will be played when the answering system answers a call. If you do not record a greeting message, a
Sample greeting message: “This is (your name). We are unable to answer the phone right now. Please leave a message after the beep. Thank you.”
{GREETING REC}
{GREETING CHECK}
{STOP}
MIC
1Press {GREETING REC}.
LThe unit announces “To record greeting, press record again.”
2Within 10 seconds, press {GREETING REC} again.
3After the unit beeps, speak clearly about 20 cm away from the MIC. LThe display will show the elapsed
recording time.
4To stop recording, press {GREETING REC} or {STOP}.
Note:
LIf the greeting message is less than 1 second long, the unit beeps 6 times and announces, “Your greeting was not recorded. Record your greeting again.”
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