Panasonic KX-FP185E, KX-FM189E Using the unit with an answering machine, KX-FP181 only

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Receiving Faxes

Using the unit with an answering machine

(KX-FP181 only)!

Setting up the fax machine and an answering machine

1 Connect the answering machine.

		Remove the stopper with
		your finger and connect
		the cord to the EXT jack.
		Stopper
	Extension telephone adaptor
	(not included)	Answering machine
		(not included)
	Telephone line cord
	(not included)
2	Set the number of rings on the answering machine to less than 4.
	● This will allow the answering machine to answer the call first.
3	Record a greeting message on the answering machine.
3	Example: “This is (your name, business and/or telephone number). We are unable to
	answer the phone right now. To send a fax, start transmission. To leave a
	message, please speak after the beep. Thank you.”
4	Activate the answering machine.
5	Set the receive mode of the fax machine to the TEL mode (p. 40) or FAX ONLY mode
5	(p. 41).

● If you set to the FAX ONLY mode, set the ring count in the FAX ONLY mode to more than 5 (feature #06 on page 65). Using the FAX ONLY mode will allow you to receive faxes if the answering machine is full.

6 Check the remote access code of the answering machine and program the same code into the remote operation ID of the fax machine. See feature #12 on page 66.

Note:

●We recommend you keep the greeting message around to 10 seconds long. If the greeting message is too long, some incoming fax calls may not be answered by the fax machine.

●Every time the fax machine receives a document, a silent pause or fax tone may be recorded on the answering machine.

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Contents Pictured model is KX-FP181 Compact Plain Paper FAXMulti-Function Plain Paper FAX Warranty Registration Date of purchase583250 08701 to Fax Terms and ConditionsFeatures Welcome to the world of Panasonic facsimilesFor your future reference DeviceImportant safety instructions Never install telephone wiring during a lightning stormTable of Contents Programmable Features CopyHelp General InformationAccessories Included accessoriesAccessory information KX-FA55XEasy Dial SET Help ButtonHelp function For KX-FP181 Finding the ControlsLocation For KX-FP185/KX-FM189 Finding the Controls / Setup OverviewRemoving the information leaflet Recording paper loadAdding paper Tension bar SetupRecording paper Connections KX-FP181 onlySetting the date and time Date and time, your logo and facsimile telephone numberMenu SETSetting your logo Recall Mute SETTo select characters using the Easy Dial To select characters with the dial keypadDisplay order of characters Easy DialSetting your facsimile telephone number Recall Easy Dial SETStop Delete To correct a mistake To delete a numberVolumes Adjusting volumesVoice calls answering Making and Answering CallsVoice calls making Recall button to use the recall feature Recall and Pause buttonsPause button for PBX users To keep the present call and return to the first callDirectory Program RecallHyphen Directory Program Delete Helpful hintLower case Number Right Alphabet Editing a stored name and number Erasing a stored name and numberEasy Dial SET Directory Program Easy Dial Stop Erase SETEasy Dial Stop Making a voice call using the Easy Dial directoryMonitor / Digital SP-PHONE Caller ID service from your phone company How Caller ID is displayedConfirming caller information using the Caller ID list Viewing caller information on the displayPress Caller ID Search Rotate Easy DialEasy Dial Caller ID Search Digital SP-PHONE FAX Start Calling back using caller informationSample of a Caller ID list Storing caller information in the Easy Dial directory Until the number youWant to store is displayed Caller ID Search Easy Dial SET Directory ProgramErasing all stored caller information Erasing caller informationErasing specific caller information Voice Contact Initiating voice contactReceiving a request for voice contact Press MonitorUsing the Easy Dial directory Easy Dial Stop FAX Start ResolutionSending Faxes ManuallyDocuments you can send To transmit more than 10 pages at a timeTo stop transmission Convenient way to send a faxCommunication Error code Message p Reports for confirmationSample of a sending report CommunicationEasy Dial Quick Scan Stop Resolution Sending a fax with the voice guideSending from memory KX-FP185/KX-FM189 onlyStop Easy Dial Resolution SET FAX Start To cancel the broadcast settingOne time broadcast transmission Insert the document Face Down If necessary, pressBroadcast transmission to pre-programmed parties Programming the stations in the broadcast memoryTwice Stop Easy Dial SET Directory ProgramPress Directory Program to Adding a new station in the broadcast memoryErasing a stored station in the broadcast memory Sample of a broadcast sending report Easy Dial FAX Start Stop SET ResolutionSending to pre-programmed parties in the broadcast memory Setting the unit to receive faxes Receiving FaxesUse only as fax You have to Set thisUse as telephone Automatic fax Mostly voice callsOther Options You want to answerTEL mode Answering all calls manually Activating the TEL modeReceiving a fax manually Auto Answer Digital SP-PHONEAuto Answer FAX only mode All calls are received as faxesActivating the FAX only mode KX-FP181 only Using the unit with an answering machineSetting up the fax machine and an answering machine Receiving a voice message and fax document in one call To use with a computerHow the fax machine and answering machine work TEL/FAX delayed ring count To set the TEL/FAX modeCall is received Voice callWhen an extension telephone is connected For KX-FP181 onlyTurning the Auto Answer mode on remotely Extension telephone To the EXT jack or same line Extension telephoneSET Menu Press Menu four timesUnit will start reception Display For KX-FP185 KX-FM189 When your pager receives a pager callPager call Resolution Stop Copy Start Collate CopyingMaking a copy Printing collated sorted copiesRecommended reduction rates Setting Size of recording paper 100% defaultTo enlarge a document To reduce a documentSetting up the voice and fax message reception Ring count in the TAD/FAX modeWhen the unit is ready to receive voice and fax calls When voice or fax memory is fullGreeting KX-FP185/KX-FM189only Pre-recorded greeting messagesRecording your own greeting messages Suggested messagesRecord MicrophoneErase Start Stop SET Erasing your own recorded greeting messagesChecking the greeting messages Stop Easy Dial Listening to recorded messagesSlow Quick Erasing recorded messages Erasing a specific messageErasing all the messages Press Erase while listening toMemo message Leaving a message for others or yourself Telephone conversationStart Record StopOperating from a remote location Remote operation cardOperation from a remote touch tone telephone Listening to recorded messagesOther remote operations Option KX-FP185/KX-FM189 only Transferring recorded messages to another telephoneRecording your own transfer greeting message Suggested messageTo check your transfer greeting message To erase your transfer greeting messageGeneral programming method Features SummaryProgramming Basic features ErrorProgramming table VOXHow to set menu options OFFAdvanced features Normal #43 #44#46 #47#60 Check#61 #67FAX only TAD/FAXReports Error MessagesCommunication message Error Cause & Remedy Code Display Display message Cause & RemedyWhen making a copy, the document being stored exceeds Service personnelTransmission error occurred. Try again Memory capacity of the unit. Press Stop to clearOperations GeneralFax sending Fax receivingReceive mode CopyingUsing an answering machine KX-FP181 only Answering device KX-FP185/KX-FM189 only If a power failure occursSample of a power down report Jams Recording paper jamSending document jams Sending document does not feed, or multi-feedsLeft CentreThermal head CleaningDocument feeder Ink Film Replacing the ink filmGear Dotted area Front cover Back cover Display Print Reports Reference lists and reportsTwice Display To start printingSpecifications Technical data about this productMethod of connection Important InformationImportant Information Fitting a plug to the mains lead Guarantee Condition of guaranteePanasonic Business Systems U.K Please keep these Operating Instructions with your receiptIndex IndexIndex 62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan PFQX1520ZA WH1000NK0