Sharp MX-M503U, MX-M453U Document Filing, Uses of the document filing function, Quick File

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DOCUMENT FILING

The document filing function allows you to save the document image of a copy or image send job, or the data of a print job, as a file on the machine's hard drive.

The stored file can be retrieved and printed or transmitted as needed.

Uses of the document filing function

Copy

Fax

Print

Scan

Files that you want to store for later use

Store quickly

and easily

Store and manage

Quick File

File

Scan to HDD

Using Quick File, you can easily copy or send a document and store the document data on the hard drive at the same time.

When File is used, a user name and file name can be appended to the stored file. You can also select which folder the file is stored in, for easy file management.

Use Scan to HDD to store a document on the hard drive without performing printing or transmission. Like File, a user name, file name, and folder can be specified.

Quick File Folder

Main Folder / Custom Folder

Files saved with Quick File are stored in this folder.

If a folder is not specified when a file is saved with File or Scan to HDD, the file is stored in the main folder. In addition to the main folder, files can be saved in custom folders. Custom folders are created in the system settings.

Stored files can be printed or transmitted whenever needed.

A file that has been stored using the printer driver cannot be transmitted.

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Contents Quick Start Guide Printed manuals Convenient methods for using the Operation Guide Operation GuideSelect the all custom setting list in the touch panel Checking the IP AddressAccessing the WEB Server in the Machine Access the Web server in the machine to open the Web pagesOpening the Web pages Table of Contents Faxing Document filing Before using the machine Part Names and Functions Document glass Main power switchUSB connector type a Front coverOperation Panel Power Save key Clear key Main power indicatorStart key Power key Numeric keysUsing the Touch Panel Using general keysUser Authentication User authentication methodsLogging out Using the automatic document feeder Using the document glassPlacing Originals Trays 1 to Changing Paper in a TrayNames of the trays Bypass tray and trayLoading paper in a tray Touch the Auto-AB key Changing the tray settingsConfigure the tray settings in the touch panel Touch the OK keyLoading paper in other trays Example Loading an envelopeLarge capacity tray Page Copying Base Screen of Copy Mode Place the originals Making CopiesPress the Copy key Set the number of copies and then press the Start keySelect settings in the touch panel Sided originalTouch the paper type key Touch the Job Detail Settings keyTouch the Paper Select key Bypass traySelecting a tray Select exposure settings in the touch Selecting the Exposure and Image TypePanel Select automatic ratio selection Select the ratio in the touch panel Touch the Copy Ratio keyTouch the Interrupt key while Machine is printingOriginal PrintingInterrupt Press the #/P key Using a job programStoring a job program Touch the Store/Delete tabProgram Deleting a job programTouch the key of the desired job Touch the key of the job program1st screen 2nd screen Special ModesSpecial modes 3rd screen 4th screenTouch the Margin Shift key Selecting a Special ModeTouch the Special Modes key KeysErasing peripheral shadows Erase Convenient Copy FunctionsAdding margins Margin Shift Copying each facing page of a bound document Dual Page CopyUsing a different paper type for covers Covers/Inserts SetsCopying captions onto tab paper Tab Copy Copying multiple pages onto one sheet of paper Multi ShotCopying a pamphlet Book Copy Reverse side of a card onto one sheetCreating a large poster Multi-Page Enlargement Printing the date or a stamp on copies StampRepeating photos on a copy Photo Repeat Inverting the image Mirror ImageReversing white and black in a copy B/W Reverse Adjusting the sharpness of an image SharpnessCopying in the centre of the paper Centring Checking copies before printing Proof CopyCopying thin originals Slow Scan Mode SheetsPrinting Select the print command PrintingOpen the printer driver properties Window Select print settings Click the Print buttonClick the Paper tab Select A4 Click the OK button When the information icon appears Using printer driver helpTo view Help for a specific setting Click the Help buttonSelect paper settings Setting the paper sizeOpen the page setup window TextEditExecute printing from TextEdit Select print settings and clickPrinting a file Print buttonCancelling Printing AT the Machine Press the JOB Status keySelect Fit To Paper Size Selecting Print SettingsClick the Paper tab Select A3Select the desired type Select LayoutSelect BorderlineFitting the print image to the paper Fit To Paper Size Convenient Printer FunctionsPrinting on both sides of the paper 2-sided printing Printing multiple images on one page N-Up PrintingPunching holes in output Punch Machine also has these functionsPage Faxing Base Screen of FAX Mode Sending a FAX Press the Image Send keySelect the original size settings Changing the Size of a FAXSelect the exposure in the touch panel Touch the Image Settings keyChanging the Exposure Touch the Manual keyTouch the Resolution key Changing the ResolutionSelect the resolution in the touch panel Touch the Fine keyStore the fax number in the touch panel Storing a FAX NumberStoring an individual key One-touch keys Group keyTouch the Name key Touch the Initial keyTouch the OK key Touch the Exit key Forwarding Received Faxes Fax Data Forward Select fax forwarding in the touch panelConvenient Dialling Methods One-touch keysResending Dialling using the speaker Speed diallingTouch the Speaker key Touch the Address Review key Enter the fax number of the first destinationTouch the Address Book key Original Broadcast Side to be scanned must be face upPress the Start key Check the destinations and then touch the OK keySpecial FAX Modes 3rd screenTouch the Erase key Set the erasure width to 15 mm with KeysConvenient FAX Functions Sending two original pages as a single page 2in1Sending a fax directly from a computer PC-Fax Page Scanning Scan to FTP Network Scanner FunctionScan to E-mail Scan to Network FolderBase Screen of Scan Mode Send Settings keyAddress Entry key Scanning AN Original Touch the Address Entry keyTouch the E-mail key Changing the Exposure and Original Image Type Select the destination and then press the Start keyTouch the Text/Prtd. Photo key Touch the OK key Touch the 300X300dpi key Select format settings in the touch Changing the File FormatSelect the destination and press the Start key Storing a Destination Store the Scan to E-mail destination in the touch panelTouch the Index key Fax10 Touch the OK key Touch the Address keyConvenient Transmission Methods One-touch keySearch number sending Touch the keyEnter the 4-digit*search number with the numeric keys Touch the one-touch keys Touch the one-touch key in whichDesired destination is stored Want to send the imageScan mode Special Scan Modes1st screen Touch the desired erase mode Set the erasure width withScanning an original as two separate pages Dual Page Scan Convenient Scanner FunctionsErasing peripheral shadows on the image Erase Scanning both sides of a card onto a single page Card ShotScanning many originals at once Job Build Sending two pages as a single page 2in1Document Filing X Quickly Saving a JOB Quick File Saving a Document only Scan to HDD X Printing a Saved FileFiles that you want to store for later use Document FilingUses of the document filing function Quick FileDocument filing function is convenient in these situations This situationDocument filing is convenient Quickly Saving a JOB Quick File Touch the Quick File keyTouch the File Name key Touch the File keyTouch the User Name key Touch the Stored to keyTouch the User 1 key Touch the OK key Press the Document Filing key Touch the Scan to HDD keyPrinting a Saved File Touch the File Folder keySystem settings What you can do in the system settings System SettingsDisplaying the system settings screen Press the System Settings keySystem settings administrator System Settings Menu This menu shows the overall structure Page Troubleshooting Frequently Asked Questions Making a copy of a non-standard size originalPrinting on an envelopes Click on the OK buttonChanging the paper size used for a print job Check details on the jobAdjusting the volume of the ringer Checking the machines communication recordRemoving Misfeeds Misfeed locationPlease note Page Page MX-M363U/MX-M453U/MX-M503U Quick Start Guide