HP 4215v, 4255, 4215xi manual Case I shared voice/fax line with PC modem and voice mail

Page 144

fax setup

chapter 12

case I: shared voice/fax line with PC modem and voice mail

Note: The HP Officejet cannot receive faxes automatically if you have a voice mail service, so you must be available to respond in person (manually) to incoming fax calls. If you want to receive faxes automatically instead, contact your phone company to subscribe to a distinctive ring service, or to obtain a separate phone line for faxing.

If you receive both voice calls and fax calls at the same phone number, use a PC modem on the same phone line, and also subscribe to a voice mail service through your phone company, connect your HP Officejet as described in this section.

Note: Since your PC modem shares the telephone line with your

HP Officejet, you will not be able to use both your PC modem and your HP Officejet simultaneously. For example, while you are sending and receiving faxes, you will not be able to e-mail or access the Internet.

 

Use the phone cord

 

 

supplied in the box with

PC with modem

 

your HP Officejet

 

 

Telephone

 

 

wall jack

 

Telephone

 

 

Back view of the HP Officejet

IN

OUT

1Remove the white plug from the port labeled “2-EXT” on the back of your HP Officejet.

2Find the phone cord that connects from the back of your computer (your PC modem) to a telephone wall jack. Disconnect the cord from the telephone wall jack and plug it into the port labeled “2-EXT” on the back of your HP Officejet.

3Connect a phone to the “out” port on the back of your PC modem.

4Using the phone cord supplied in the box with your HP Officejet, connect one end to your telephone wall jack, then connect the other end to the port labeled “1-LINE” on the back of your HP Officejet.

Caution! If you do not use the supplied cord to connect from the telephone wall jack to your HP Officejet, you probably will not be able to fax successfully. This special 2-wire cord is different from the more common 4-wire phone cords you might already have in your office. For more information about how to tell the difference between the cords, see I have difficulties when sending faxes and when receiving faxes on page 146.

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hp officejet 4200 series

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Contents Hp officejet 4200 series All-in-one User guide Page Hp officejet 4200 series All-in-one Safety information Information herein is subject to change without noticeContents Use the scan features Order supplies Hp officejet 4200 series support Troubleshooting information 137 Contents Get help Help DescriptionHelp Description Tip You can do more with your HP Officejet by using Hp officejet overviewHp director software to do more with your hp officejet on This section contains the following topicsFeature Purpose Hp officejet at a glanceRear cleanout door Front panel overviewLine port USB portFeature PurposeFeature Menu overview Open the hp director for Windows users Select the Officejet 4200 SeriesOpen the hp director using Macintosh OS Open the hp director for Macintosh usersFeature purpose Open the hp photo and imaging director using Macintosh OS Feature purpose Hp officejet overview Load paper and load originals Open and close the hp officejetOpen and close the paper tray Open the paper tray door Unfold the paper tray Lift the document feeder trayPapers for printing and copying Recommended papersRecommended papers on Papers to avoid on Paper typesSize group Specific size Papers to avoidPaper sizes for printing Following are the paper sizes available for printingLoad paper Load full-size papersLoad envelopes Load 4 by 6 inch 10 by 15 cm photo paper with tear off tabsLoad originals & paper Load postcards, index, or Hagaki cards Load other types of paper in the paper trayPaper Tips Paper type settings for copying Paper Front panel settingSet the paper type Paper size setting for copying Paper size setting for receiving a faxSet the paper size Set the paper type for copyingAvoid jams Load originalsLoad originals & paper Use the copy features Use the copy features from the front panelOverview Press Copy repeatedly to scroll through the menu optionsChange default copy settings Increase copy speed or qualityCopy a two-page black-and-white document Press Start BlackMake multiple copies of the same original Copy a photo onto a full-sizePress Photo Fit to Press Start ColorCopy a legal-size document onto letter paper Copy a washed-out originalCopy a document that has been faxed several times Press ! to make the image more vividPress Start Color or Start Black Enhancements Text Photo Mixed NoneEnhance light areas of your copy Stop copyingUse the scan features Scan an original onStop scanning on To stop scanning, press Cancel on the front panel Scan an originalStop scanning Use the fax features Enable fax confirmation Send a faxSend a basic fax Send a color original or photo faxSend a fax using speed dials Send a fax using redial Schedule a faxPress Redial/Pause Last number dialed appears in the displayCancel a scheduled fax Send a fax from memorySend a fax using monitor dialing To send a fax using monitor dialing from the front panelSend a fax manually from a telephone To send a fax manually from a connected phoneSet the answer mode To change the answer mode from the front panelSetting. See set the number of rings before This mode onlyDefault setting if you have an Distinctive ringing service FaxAnswering machine Incoming callsReceive a fax Set the number of rings before answeringReceive a fax manually from a phone Receive a fax manually from the front panelPoll to receive a fax Answer incoming calls using the handset Make phone calls using the handsetUse the attached handset hp officejet 4250 series only Receive faxes using the handset Send faxes using the handsetAdjust the handset volume Set the fax headerEnter text Enter a phone numberCharacter Available description symbols Print reportsGenerate reports automatically Generate reports manually Set up speed dialing Update speed-dial entries onDelete speed-dial entries on Create individual speed-dial entries Add group speed-dial entriesUpdate speed-dial entries Delete speed-dial entriesChange fax resolution and lighter/darker settings Change the fax resolution∀ or ! to scroll to the setting you want and press OK again Change lighter/darker setting Set new defaultsHP Officejet uses the new default setting to send your fax Set fax options Set the date and timeAdjust the ring volume Set the paper size for received faxesSet tone or pulse dialing Adjust the phone line monitor volume Edit or cancel fax forwardingForward faxes to another number Change the answer ring pattern distinctive ringing Redial a busy or unanswered number automaticallySet automatic reduction for incoming faxes Press ! to select Redial or No Redial Press OKUse error correction mode Fax speed settingSet the fax speed Use caller ID Block junk fax numbersSet backup fax reception To add junk fax numbersTo delete junk fax numbers Reprint the faxes in memory Stop faxingSet the country and language Fax Fax Print Make changes to the print settings, and click OK Set printing optionsMacintosh users Windows usersTo change the print settings for the current print job Attributes panelApplication attributes panel Summary panelStop a print job Output options panel OS Paper type/quality panelOrder supplies Order mediaOrder print cartridges Order other suppliesCountry/region Number for ordering Clean the glass Maintain your hp officejetClean the white strip Clean the exterior Work with print cartridgesCheck the ink levels Windows usersPress Setup Print a self-test reportMacintosh users Maintain your hp officejet Handle the print cartridges Replace the print cartridgesPrint carriage moves into view Maintain your hp officejet Maintain your hp officejet Use a photo print cartridge Use the print cartridge protectorAlign the print cartridges To align the print cartridges from the front panelTo align the print cartridges from the hp director Clean the print cartridges Clean the print cartridge contactsReplace the telephone cord Restore factory defaults Factory default settings are restoredSet the scroll speed Set the prompt delay time Set the language and country/regionSelf-maintenance sounds Hp officejet 4200 series support Get support and other information from the InternetHp customer support Call in North America during warranty Call elsewhere in the worldHp officejet 4200 series support Call in Australia post-warranty Prepare your hp officejet for shipmentHp officejet support Hp officejet support Warranty information Duration of limited warrantyWarranty service Warranty upgradesReturning your hp officejet for service Hewlett-packard limited global warranty statementExtent of limited warranty Limitations of warranty Limitations of liabilityLocal law 102 Paper specifications Technical informationPaper-tray capacities Automatic document feeder paper capacity Paper sizesFax specifications Scan specificationsPrint margin specifications Physical specifications Power specificationsEnvironmental specifications Environmental product stewardship programMaterial safety data sheets Energy consumptionPaper use PlasticsRecycling program Hp inkjet supplies recycling programRegulatory notices Regulatory model identification numberFCC statement 110111 Geräuschemission Declaration of conformity European Union113 Declaration of conformity EMC115 116 Fax setup Faxing from a DSL line How to tell if the following instructions apply to you Faxing with a PBX phone system or an Isdn lineHow to choose the right fax setup for your office Singapore Spain Taiwan ThailandVenezuela VietnamSelect your fax setup case from this table Yes, I have a voice mail serviceVoice calls and PC modem ModemVoice calls, PC modem, and answering machine Voice mailCase a separate fax line no voice calls received How your hp officejet will answer fax calls124 How to answer fax calls automatically Case C shared voice/fax lineHp officejet 4210 series with no handset Set Rings to Answer toHow to answer fax calls manually Hp officejet 4250 series with handsetHow your hp officejet will answer fax calls 127 Case E shared voice/fax line with PC modem 129 Case F shared voice/fax line with answering machine 131 132 How to answer fax calls manually Case H shared voice/fax line with voice mailCase I shared voice/fax line with PC modem and voice mail 135 136 Troubleshooting information Installation troubleshootingSoftware and hardware installation troubleshooting Problem Possible cause and solution To check the installation on a PC, verify the followingSoftware installation troubleshooting DriveIcons are missing in the HP Director on To uninstall from a Windows computer Hp image zone, the software has been properly installedSome of the icons To uninstall from a Macintosh computer Then Fax Setup WizardDouble-click the ApplicationsHP All-in-One Software folder Start menuHardware installation troubleshooting DevicePrint cartridges on See print a self-test report on Additional installation troubleshooting help My USB cable is notComputer You can also find more information on the HP website atFax setup troubleshooting Two types of cords shown belowProblems. Check the sound quality of the telephone line by See use error correction mode on page 65. Also contact yourPhone company to report the noise problem on your line Modem to e-mail or access the InternetChanging this setting, see change the answer ring pattern Manually from a phone onDistinctive ringing on Fax using monitor dialing on page 43 or send a fax manually From a telephone onInformation, see create individual speed-dial entries on Operational troubleshooting Index Numerics148 124125 134139 112111 141133 Page Q5600-90113
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4215xi, 4215, 4215v, 4255 specifications

The HP 4255, 4215, and 4215xi are part of Hewlett-Packard's renowned line of multifunction printers (MFP) that cater to a variety of business needs. Designed for productivity, these models combine printing, scanning, copying, and faxing functions, making them ideal for small to medium-sized offices.

The HP 4255 is known for its high-speed printing capabilities, reaching up to 50 pages per minute, making it suitable for environments with high print volumes. This model features automatic duplex printing, which allows users to print on both sides of the paper, saving both time and resources. With a monthly duty cycle of up to 150,000 pages, it is built to handle heavy workloads. The 4255 includes a large input tray that can accommodate up to 4,700 sheets, reducing the frequency of paper reloading.

On the other hand, the HP 4215 and 4215xi offer similar functionalities but cater to a somewhat different market segment. The 4215 series provides solid performance with print speeds of up to 35 pages per minute. While it is slightly slower than the 4255, it still delivers excellent quality prints with a maximum resolution of 1200 x 1200 dpi. The 4215xi adds enhanced features such as an intuitive color touchscreen display, which simplifies navigation and operation for users of all skill levels.

These printers utilize HP’s innovative Print Contract Technology, which optimizes print quality and device efficiency. Their Smart Duplexing feature further enhances paper savings by automatically detecting when double-sided printing is more efficient. The devices are designed with a user-friendly interface, enabling quick access to all functions.

Connectivity options are abundant across these models, including USB, Ethernet, and wireless capabilities. This ensures that users can print directly from their computers, tablets, or smartphones, promoting a seamless workflow.

In terms of energy efficiency, all three models are ENERGY STAR certified. They incorporate features that minimize power consumption during idle periods and utilize HP's Instant-on Technology, which allows for fast warm-up times, saving both energy and time.

In conclusion, the HP 4255, 4215, and 4215xi printers exemplify reliability and efficiency in the MFP market. Their advanced features, high-speed printing capabilities, and exceptional multifunctionality make them valuable assets for any business looking to enhance productivity and streamline printing operations.
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