Page 81
Form more information, see load paper and load originals on page 15.
2 From your software application’s File menu, select Print.
3 Make sure that you select the HP Officejet.
If you need to change settings, click the button that opens the Properties dialog box (depending on your software application, this button might be called Properties, Options, Printer Setup, or Printer), and then select the appropriate options for your print job by using the features available in the Paper/Quality, Finishing, Effects, Basics, and Color tabs.
Note: When printing a photo, you must select options for the correct paper type and photo enhancement. See the hp image zone help that came with your computer for more information.
4 Click OK to close the Properties dialog box.
The settings you select apply only to the current print job. To set print settings for all jobs, see set printing options on page 72.
5 Click OK to begin your print job.
71
Load the paper tray with the appropriate paper.
1
Most print settings are automatically handled by the software application you are printing from or by HP ColorSmart technology. You only need to change the settings manually when you change print quality, print on specific types of paper or film, or use special features.
This section contains the following topics:
• print from a software application on page 71
• set printing options on page 72
• stop a print job on page 74
The HP Officejet can perform special print jobs such as printing borderless images, posters, and printing on transparency film. For more information on performing special print jobs, see the onscreen hp image zone help that came with your software.
print from a software application
Follow these steps to print from the software application that you used to create your document.
Windows users
6
print from your computer
print
Contents
Hp officejet 4200 series All-in-one User guide
Page
Hp officejet 4200 series All-in-one
Information herein is subject to change without notice
Safety information
Contents
Use the scan features
Order supplies
Hp officejet 4200 series support
Troubleshooting information 137
Contents
Help Description
Get help
Help Description
Hp officejet overview
Tip You can do more with your HP Officejet by using
Hp director software to do more with your hp officejet on
This section contains the following topics
Hp officejet at a glance
Feature Purpose
Front panel overview
Rear cleanout door
Line port
USB port
Purpose
Feature
Feature
Menu overview
Select the Officejet 4200 Series
Open the hp director for Windows users
Open the hp director for Macintosh users
Open the hp director using Macintosh OS
Feature purpose
Open the hp photo and imaging director using Macintosh OS
Feature purpose
Hp officejet overview
Load paper and load originals
Open and close the hp officejet
Open and close the paper tray
Lift the document feeder tray
Open the paper tray door Unfold the paper tray
Recommended papers
Papers for printing and copying
Recommended papers on Papers to avoid on
Paper types
Papers to avoid
Size group Specific size
Paper sizes for printing
Following are the paper sizes available for printing
Load full-size papers
Load paper
Load 4 by 6 inch 10 by 15 cm photo paper with tear off tabs
Load envelopes
Load originals & paper
Load postcards, index, or Hagaki cards
Load other types of paper in the paper tray
Paper Tips
Paper type settings for copying
Paper Front panel setting
Set the paper type
Paper size setting for receiving a fax
Paper size setting for copying
Set the paper size
Set the paper type for copying
Load originals
Avoid jams
Load originals & paper
Use the copy features from the front panel
Use the copy features
Overview
Press Copy repeatedly to scroll through the menu options
Increase copy speed or quality
Change default copy settings
Press Start Black
Copy a two-page black-and-white document
Copy a photo onto a full-size
Make multiple copies of the same original
Press Start Color
Press Photo Fit to
Copy a washed-out original
Copy a legal-size document onto letter paper
Press ! to make the image more vivid
Copy a document that has been faxed several times
Press Start Color or Start Black
Enhancements Text Photo Mixed None
Stop copying
Enhance light areas of your copy
Use the scan features
Scan an original on
Stop scanning on
To stop scanning, press Cancel on the front panel
Scan an original
Stop scanning
Use the fax features
Send a fax
Enable fax confirmation
Send a color original or photo fax
Send a basic fax
Send a fax using speed dials
Schedule a fax
Send a fax using redial
Press Redial/Pause
Last number dialed appears in the display
Send a fax from memory
Cancel a scheduled fax
To send a fax using monitor dialing from the front panel
Send a fax using monitor dialing
Send a fax manually from a telephone
To send a fax manually from a connected phone
To change the answer mode from the front panel
Set the answer mode
This mode only
Setting. See set the number of rings before
Distinctive ringing service Fax
Default setting if you have an
Answering machine
Incoming calls
Set the number of rings before answering
Receive a fax
Receive a fax manually from the front panel
Receive a fax manually from a phone
Poll to receive a fax
Answer incoming calls using the handset
Make phone calls using the handset
Use the attached handset hp officejet 4250 series only
Send faxes using the handset
Receive faxes using the handset
Adjust the handset volume
Set the fax header
Enter text
Enter a phone number
Character
Available description symbols
Print reports
Generate reports automatically
Generate reports manually
Set up speed dialing
Update speed-dial entries on
Delete speed-dial entries on
Add group speed-dial entries
Create individual speed-dial entries
Delete speed-dial entries
Update speed-dial entries
Change fax resolution and lighter/darker settings
Change the fax resolution
∀ or ! to scroll to the setting you want and press OK again
Change lighter/darker setting
Set new defaults
HP Officejet uses the new default setting to send your fax
Set the date and time
Set fax options
Adjust the ring volume
Set the paper size for received faxes
Set tone or pulse dialing
Adjust the phone line monitor volume
Edit or cancel fax forwarding
Forward faxes to another number
Redial a busy or unanswered number automatically
Change the answer ring pattern distinctive ringing
Press ! to select Redial or No Redial Press OK
Set automatic reduction for incoming faxes
Use error correction mode
Fax speed setting
Set the fax speed
Block junk fax numbers
Use caller ID
Set backup fax reception
To add junk fax numbers
To delete junk fax numbers
Reprint the faxes in memory
Stop faxing
Set the country and language
Fax
Fax
Print
Set printing options
Make changes to the print settings, and click OK
Macintosh users
Windows users
Attributes panel
To change the print settings for the current print job
Application attributes panel
Summary panel
Output options panel OS Paper type/quality panel
Stop a print job
Order media
Order supplies
Order print cartridges
Order other supplies
Country/region Number for ordering
Maintain your hp officejet
Clean the glass
Clean the white strip
Work with print cartridges
Clean the exterior
Check the ink levels
Windows users
Press Setup
Print a self-test report
Macintosh users
Maintain your hp officejet
Handle the print cartridges
Replace the print cartridges
Print carriage moves into view
Maintain your hp officejet
Maintain your hp officejet
Use the print cartridge protector
Use a photo print cartridge
To align the print cartridges from the front panel
Align the print cartridges
To align the print cartridges from the hp director
Clean the print cartridge contacts
Clean the print cartridges
Replace the telephone cord
Restore factory defaults
Factory default settings are restored
Set the scroll speed
Set the language and country/region
Set the prompt delay time
Self-maintenance sounds
Hp officejet 4200 series support
Get support and other information from the Internet
Hp customer support
Call elsewhere in the world
Call in North America during warranty
Hp officejet 4200 series support
Prepare your hp officejet for shipment
Call in Australia post-warranty
Hp officejet support
Hp officejet support
Duration of limited warranty
Warranty information
Warranty service
Warranty upgrades
Returning your hp officejet for service
Hewlett-packard limited global warranty statement
Extent of limited warranty
Limitations of warranty
Limitations of liability
Local law
102
Paper specifications
Technical information
Paper-tray capacities
Paper sizes
Automatic document feeder paper capacity
Fax specifications
Scan specifications
Print margin specifications
Power specifications
Physical specifications
Environmental specifications
Environmental product stewardship program
Energy consumption
Material safety data sheets
Paper use
Plastics
Hp inkjet supplies recycling program
Recycling program
Regulatory model identification number
Regulatory notices
110
FCC statement
111
Declaration of conformity European Union
Geräuschemission
113
EMC
Declaration of conformity
115
116
Fax setup
Faxing from a DSL line
Faxing with a PBX phone system or an Isdn line
How to tell if the following instructions apply to you
Singapore Spain Taiwan Thailand
How to choose the right fax setup for your office
Venezuela
Vietnam
Yes, I have a voice mail service
Select your fax setup case from this table
Modem
Voice calls and PC modem
Voice calls, PC modem, and answering machine
Voice mail
How your hp officejet will answer fax calls
Case a separate fax line no voice calls received
124
Case C shared voice/fax line
How to answer fax calls automatically
Hp officejet 4210 series with no handset
Set Rings to Answer to
How to answer fax calls manually
Hp officejet 4250 series with handset
How your hp officejet will answer fax calls
127
Case E shared voice/fax line with PC modem
129
Case F shared voice/fax line with answering machine
131
132
Case H shared voice/fax line with voice mail
How to answer fax calls manually
Case I shared voice/fax line with PC modem and voice mail
135
136
Troubleshooting information
Installation troubleshooting
Software and hardware installation troubleshooting
To check the installation on a PC, verify the following
Problem Possible cause and solution
Software installation troubleshooting
Drive
Icons are missing in the HP Director on
To uninstall from a Windows computer
Hp image zone, the software has been properly installed
Some of the icons
Then Fax Setup Wizard
To uninstall from a Macintosh computer
Double-click the ApplicationsHP All-in-One Software folder
Start menu
Device
Hardware installation troubleshooting
Print cartridges on
See print a self-test report on
My USB cable is not
Additional installation troubleshooting help
Computer
You can also find more information on the HP website at
Two types of cords shown below
Fax setup troubleshooting
See use error correction mode on page 65. Also contact your
Problems. Check the sound quality of the telephone line by
Phone company to report the noise problem on your line
Modem to e-mail or access the Internet
Changing this setting, see change the answer ring pattern
Manually from a phone on
Distinctive ringing on
Fax using monitor dialing on page 43 or send a fax manually
From a telephone on
Information, see create individual speed-dial entries on
Operational troubleshooting
Numerics
Index
124
148
125
134
112
139
111
141
133
Page
Q5600-90113