HP 4255, 4215 Clean the exterior, Work with print cartridges, Check the ink levels, Windows users

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maintain your hp officejet

2Clean the white strip with a soft cloth or sponge slightly moistened with a mild soap and warm water.

3Wash the strip gently to loosen debris; do not scrub the strip.

4Dry the strip with a chamois or soft cloth.

Caution! Do not use paper-based wipes as these might scratch the strip.

5If this does not clean the strip well enough, repeat the previous steps using isopropyl (rubbing) alcohol, and wipe the strip thoroughly with a damp cloth to remove any residual alcohol.

clean the exterior

Use a soft cloth or slightly moistened sponge to wipe dust, smudges, and stains off the case. The interior of the device does not require cleaning. Keep fluids away from the interior of the device as well as the front panel.

Note: To avoid damage to painted parts of the HP Officejet, do not use alcohol or alcohol-based cleaning products on the front panel or the lid of the device.

work with print cartridges

To ensure the best print quality from your HP Officejet, you will need to perform some simple maintenance procedures and, when prompted by a front panel message, replace the print cartridges.

This section contains the following topics:

•check the ink levels on page 79

•print a self-test report on page 80

•handle the print cartridges on page 82

•replace the print cartridges on page 82

•use a photo print cartridge on page 85

•use the print cartridge protector on page 85

•align the print cartridges on page 86

•clean the print cartridges on page 88

•clean the print cartridge contacts on page 88

check the ink levels

You can easily check the ink supply level to determine how soon you might need to replace a print cartridge. The ink level supply shows an approximation of the amount of ink remaining in the print cartridges. Checking the ink levels can only be done from the HP Director with the HP Officejet turned on and connected.

Windows users

1From the HP Director, choose Settings, choose Print Settings, and then choose Printer Toolbox.

2Click the Estimated Ink Levels tab.

The estimated ink levels appear for the print cartridges.

maintain your hp officejet

user guide

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Contents Hp officejet 4200 series All-in-one User guide Page Hp officejet 4200 series All-in-one Information herein is subject to change without notice Safety informationContents Use the scan features Order supplies Hp officejet 4200 series support Troubleshooting information 137 Contents Help Description Get helpHelp Description Hp officejet overview Tip You can do more with your HP Officejet by usingHp director software to do more with your hp officejet on This section contains the following topicsHp officejet at a glance Feature PurposeFront panel overview Rear cleanout doorLine port USB portPurpose FeatureFeature Menu overview Select the Officejet 4200 Series Open the hp director for Windows usersOpen the hp director for Macintosh users Open the hp director using Macintosh OSFeature purpose Open the hp photo and imaging director using Macintosh OS Feature purpose Hp officejet overview Open and close the paper tray Load paper and load originalsOpen and close the hp officejet Lift the document feeder tray Open the paper tray door Unfold the paper trayRecommended papers Papers for printing and copyingRecommended papers on Papers to avoid on Paper typesPapers to avoid Size group Specific sizePaper sizes for printing Following are the paper sizes available for printingLoad full-size papers Load paperLoad 4 by 6 inch 10 by 15 cm photo paper with tear off tabs Load envelopesLoad originals & paper Paper Tips Load postcards, index, or Hagaki cardsLoad other types of paper in the paper tray Set the paper type Paper type settings for copyingPaper Front panel setting Paper size setting for receiving a fax Paper size setting for copyingSet the paper size Set the paper type for copyingLoad originals Avoid jamsLoad originals & paper Use the copy features from the front panel Use the copy featuresOverview Press Copy repeatedly to scroll through the menu optionsIncrease copy speed or quality Change default copy settingsPress Start Black Copy a two-page black-and-white documentCopy a photo onto a full-size Make multiple copies of the same originalPress Start Color Press Photo Fit toCopy a washed-out original Copy a legal-size document onto letter paperPress ! to make the image more vivid Copy a document that has been faxed several timesPress Start Color or Start Black Enhancements Text Photo Mixed NoneStop copying Enhance light areas of your copyStop scanning on Use the scan featuresScan an original on Stop scanning To stop scanning, press Cancel on the front panelScan an original Use the fax features Send a fax Enable fax confirmationSend a color original or photo fax Send a basic faxSend a fax using speed dials Schedule a fax Send a fax using redialPress Redial/Pause Last number dialed appears in the displaySend a fax from memory Cancel a scheduled faxTo send a fax using monitor dialing from the front panel Send a fax using monitor dialingSend a fax manually from a telephone To send a fax manually from a connected phoneTo change the answer mode from the front panel Set the answer modeThis mode only Setting. See set the number of rings beforeDistinctive ringing service Fax Default setting if you have anAnswering machine Incoming callsSet the number of rings before answering Receive a faxReceive a fax manually from the front panel Receive a fax manually from a phonePoll to receive a fax Use the attached handset hp officejet 4250 series only Answer incoming calls using the handsetMake phone calls using the handset Send faxes using the handset Receive faxes using the handsetAdjust the handset volume Set the fax headerCharacter Enter textEnter a phone number Generate reports automatically Available description symbolsPrint reports Generate reports manually Delete speed-dial entries on Set up speed dialingUpdate speed-dial entries on Add group speed-dial entries Create individual speed-dial entriesDelete speed-dial entries Update speed-dial entries∀ or ! to scroll to the setting you want and press OK again Change fax resolution and lighter/darker settingsChange the fax resolution HP Officejet uses the new default setting to send your fax Change lighter/darker settingSet new defaults Set the date and time Set fax optionsSet tone or pulse dialing Adjust the ring volumeSet the paper size for received faxes Forward faxes to another number Adjust the phone line monitor volumeEdit or cancel fax forwarding Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringingPress ! to select Redial or No Redial Press OK Set automatic reduction for incoming faxesSet the fax speed Use error correction modeFax speed setting Block junk fax numbers Use caller IDTo delete junk fax numbers Set backup fax receptionTo add junk fax numbers Set the country and language Reprint the faxes in memoryStop faxing Fax Fax Print Set printing options Make changes to the print settings, and click OKMacintosh users Windows usersAttributes panel To change the print settings for the current print jobApplication attributes panel Summary panelOutput options panel OS Paper type/quality panel Stop a print jobOrder media Order suppliesOrder print cartridges Order other suppliesCountry/region Number for ordering Maintain your hp officejet Clean the glassClean the white strip Work with print cartridges Clean the exteriorCheck the ink levels Windows usersMacintosh users Press SetupPrint a self-test report Maintain your hp officejet Print carriage moves into view Handle the print cartridgesReplace the print cartridges Maintain your hp officejet Maintain your hp officejet Use the print cartridge protector Use a photo print cartridgeTo align the print cartridges from the front panel Align the print cartridgesTo align the print cartridges from the hp director Clean the print cartridge contacts Clean the print cartridgesReplace the telephone cord Set the scroll speed Restore factory defaultsFactory default settings are restored Set the language and country/region Set the prompt delay timeSelf-maintenance sounds Hp customer support Hp officejet 4200 series supportGet support and other information from the Internet Call elsewhere in the world Call in North America during warrantyHp officejet 4200 series support Prepare your hp officejet for shipment Call in Australia post-warrantyHp officejet support Hp officejet support Duration of limited warranty Warranty informationWarranty service Warranty upgradesExtent of limited warranty Returning your hp officejet for serviceHewlett-packard limited global warranty statement Local law Limitations of warrantyLimitations of liability 102 Paper-tray capacities Paper specificationsTechnical information Paper sizes Automatic document feeder paper capacityPrint margin specifications Fax specificationsScan specifications Power specifications Physical specificationsEnvironmental specifications Environmental product stewardship programEnergy consumption Material safety data sheetsPaper use PlasticsHp inkjet supplies recycling program Recycling programRegulatory model identification number Regulatory notices110 FCC statement111 Declaration of conformity European Union Geräuschemission113 EMC Declaration of conformity115 116 Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to youSingapore Spain Taiwan Thailand How to choose the right fax setup for your officeVenezuela VietnamYes, I have a voice mail service Select your fax setup case from this tableModem Voice calls and PC modemVoice calls, PC modem, and answering machine Voice mailHow your hp officejet will answer fax calls Case a separate fax line no voice calls received124 Case C shared voice/fax line How to answer fax calls automaticallyHp officejet 4210 series with no handset Set Rings to Answer toHow your hp officejet will answer fax calls How to answer fax calls manuallyHp officejet 4250 series with handset 127 Case E shared voice/fax line with PC modem 129 Case F shared voice/fax line with answering machine 131 132 Case H shared voice/fax line with voice mail How to answer fax calls manuallyCase I shared voice/fax line with PC modem and voice mail 135 136 Software and hardware installation troubleshooting Troubleshooting informationInstallation troubleshooting To check the installation on a PC, verify the following Problem Possible cause and solutionSoftware installation troubleshooting DriveIcons are missing in the HP Director on Some of the icons To uninstall from a Windows computerHp image zone, the software has been properly installed Then Fax Setup Wizard To uninstall from a Macintosh computerDouble-click the ApplicationsHP All-in-One Software folder Start menuDevice Hardware installation troubleshootingPrint cartridges on See print a self-test report on My USB cable is not Additional installation troubleshooting helpComputer You can also find more information on the HP website atTwo types of cords shown below Fax setup troubleshootingSee use error correction mode on page 65. Also contact your Problems. Check the sound quality of the telephone line byPhone company to report the noise problem on your line Modem to e-mail or access the InternetDistinctive ringing on Changing this setting, see change the answer ring patternManually from a phone on Information, see create individual speed-dial entries on Fax using monitor dialing on page 43 or send a fax manuallyFrom a telephone on Operational troubleshooting Numerics Index124 148125 134112 139111 141133 Page Q5600-90113
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4215xi, 4215, 4215v, 4255 specifications

The HP 4255, 4215, and 4215xi are part of Hewlett-Packard's renowned line of multifunction printers (MFP) that cater to a variety of business needs. Designed for productivity, these models combine printing, scanning, copying, and faxing functions, making them ideal for small to medium-sized offices.

The HP 4255 is known for its high-speed printing capabilities, reaching up to 50 pages per minute, making it suitable for environments with high print volumes. This model features automatic duplex printing, which allows users to print on both sides of the paper, saving both time and resources. With a monthly duty cycle of up to 150,000 pages, it is built to handle heavy workloads. The 4255 includes a large input tray that can accommodate up to 4,700 sheets, reducing the frequency of paper reloading.

On the other hand, the HP 4215 and 4215xi offer similar functionalities but cater to a somewhat different market segment. The 4215 series provides solid performance with print speeds of up to 35 pages per minute. While it is slightly slower than the 4255, it still delivers excellent quality prints with a maximum resolution of 1200 x 1200 dpi. The 4215xi adds enhanced features such as an intuitive color touchscreen display, which simplifies navigation and operation for users of all skill levels.

These printers utilize HP’s innovative Print Contract Technology, which optimizes print quality and device efficiency. Their Smart Duplexing feature further enhances paper savings by automatically detecting when double-sided printing is more efficient. The devices are designed with a user-friendly interface, enabling quick access to all functions.

Connectivity options are abundant across these models, including USB, Ethernet, and wireless capabilities. This ensures that users can print directly from their computers, tablets, or smartphones, promoting a seamless workflow.

In terms of energy efficiency, all three models are ENERGY STAR certified. They incorporate features that minimize power consumption during idle periods and utilize HP's Instant-on Technology, which allows for fast warm-up times, saving both energy and time.

In conclusion, the HP 4255, 4215, and 4215xi printers exemplify reliability and efficiency in the MFP market. Their advanced features, high-speed printing capabilities, and exceptional multifunctionality make them valuable assets for any business looking to enhance productivity and streamline printing operations.
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