HP 4255, 4215v Set up speed dialing, Update speed-dial entries on, Delete speed-dial entries on

Page 65

use the fax features

2Press ! to scroll through the following report types:

–Automatic Reports Setup: prints automatic reports as described in generate reports automatically on page 53.

–Last Transaction: prints details of the last fax transaction.

–Fax Log: prints a log of the last 30 fax transactions.

–Speed Dial List: prints a list of programmed speed-dial entries.

–Self-Test Report: prints a report to assist you in diagnosing print and alignment problems. For more information, see print a self-test report on page 80.

–Caller ID Report: prints a log of the last 30 Caller ID calls. The report prints the phone number, the date and time, and the name of the caller (if available).

Note: Caller ID service is not available in all countries/regions. If Caller ID service is not supported in your country/region, this menu item will not appear in the Print Report menu. Further, a Caller ID service is dependent on country/region telephone system programming and may not be compatible with the HP Officejet internal programming. For information, see use caller ID on page 66.

–Junk Fax Report: prints a report of the fax numbers you designated to block. For more information, see block junk fax numbers on page 66.

3Press OK to select a report.

set up speed dialing

You can assign speed-dial entries to frequently used fax numbers. Use the one- touch speed dial buttons on the front panel to quickly send faxes. You can also press Speed Dial to scroll through and select from the list of speed-dial entries.

The first 10 speed-dial entries are automatically saved to the 5 one-touch speed dial buttons on the front panel. When you create more than 5 speed-dial entries, 2 speed-dial entries will be assigned to a button. Press the one-touch speed dial button repeatedly to toggle between the numbers. For example, press the first one-touch button to toggle between speed-dial entries 1 and 6, press the second one-touch button to toggle between speed dial entries 2 and 7, and so on, through the fifth one-touch button. For information on using one-touch speed dial buttons, see send a fax using speed dials on page 40.

We recommend that you use the HP Director to set up speed-dial settings; however, you can also use the front panel.

You can quickly and easily set up speed-dial entries from your computer by using the HP Director. For more information, see the onscreen

hp image zone help that came with your software.

This section contains the following topics:

 

• create individual speed-dial entries on page 56

 

• add group speed-dial entries on page 56

fax

•

update speed-dial entries on page 57

•

delete speed-dial entries on page 57

 

user guide

55

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Contents Hp officejet 4200 series All-in-one User guide Page Hp officejet 4200 series All-in-one Information herein is subject to change without notice Safety informationContents Use the scan features Order supplies Hp officejet 4200 series support Troubleshooting information 137 Contents Help Description Get helpHelp Description Hp officejet overview Tip You can do more with your HP Officejet by usingHp director software to do more with your hp officejet on This section contains the following topicsHp officejet at a glance Feature PurposeFront panel overview Rear cleanout doorLine port USB portPurpose FeatureFeature Menu overview Select the Officejet 4200 Series Open the hp director for Windows usersOpen the hp director for Macintosh users Open the hp director using Macintosh OSFeature purpose Open the hp photo and imaging director using Macintosh OS Feature purpose Hp officejet overview Open and close the paper tray Load paper and load originalsOpen and close the hp officejet Lift the document feeder tray Open the paper tray door Unfold the paper trayRecommended papers Papers for printing and copyingRecommended papers on Papers to avoid on Paper typesPapers to avoid Size group Specific sizePaper sizes for printing Following are the paper sizes available for printingLoad full-size papers Load paperLoad 4 by 6 inch 10 by 15 cm photo paper with tear off tabs Load envelopesLoad originals & paper Paper Tips Load postcards, index, or Hagaki cardsLoad other types of paper in the paper tray Set the paper type Paper type settings for copyingPaper Front panel setting Paper size setting for receiving a fax Paper size setting for copyingSet the paper size Set the paper type for copyingLoad originals Avoid jamsLoad originals & paper Use the copy features from the front panel Use the copy featuresOverview Press Copy repeatedly to scroll through the menu optionsIncrease copy speed or quality Change default copy settingsPress Start Black Copy a two-page black-and-white documentCopy a photo onto a full-size Make multiple copies of the same originalPress Start Color Press Photo Fit toCopy a washed-out original Copy a legal-size document onto letter paperPress ! to make the image more vivid Copy a document that has been faxed several timesPress Start Color or Start Black Enhancements Text Photo Mixed NoneStop copying Enhance light areas of your copyStop scanning on Use the scan featuresScan an original on Stop scanning To stop scanning, press Cancel on the front panelScan an original Use the fax features Send a fax Enable fax confirmationSend a color original or photo fax Send a basic faxSend a fax using speed dials Schedule a fax Send a fax using redialPress Redial/Pause Last number dialed appears in the displaySend a fax from memory Cancel a scheduled faxTo send a fax using monitor dialing from the front panel Send a fax using monitor dialingSend a fax manually from a telephone To send a fax manually from a connected phoneTo change the answer mode from the front panel Set the answer modeThis mode only Setting. See set the number of rings beforeDistinctive ringing service Fax Default setting if you have anAnswering machine Incoming callsSet the number of rings before answering Receive a faxReceive a fax manually from the front panel Receive a fax manually from a phonePoll to receive a fax Use the attached handset hp officejet 4250 series only Answer incoming calls using the handsetMake phone calls using the handset Send faxes using the handset Receive faxes using the handsetAdjust the handset volume Set the fax headerCharacter Enter textEnter a phone number Generate reports automatically Available description symbolsPrint reports Generate reports manually Delete speed-dial entries on Set up speed dialingUpdate speed-dial entries on Add group speed-dial entries Create individual speed-dial entriesDelete speed-dial entries Update speed-dial entries∀ or ! to scroll to the setting you want and press OK again Change fax resolution and lighter/darker settingsChange the fax resolution HP Officejet uses the new default setting to send your fax Change lighter/darker settingSet new defaults Set the date and time Set fax optionsSet tone or pulse dialing Adjust the ring volumeSet the paper size for received faxes Forward faxes to another number Adjust the phone line monitor volumeEdit or cancel fax forwarding Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringingPress ! to select Redial or No Redial Press OK Set automatic reduction for incoming faxesSet the fax speed Use error correction modeFax speed setting Block junk fax numbers Use caller IDTo delete junk fax numbers Set backup fax receptionTo add junk fax numbers Set the country and language Reprint the faxes in memoryStop faxing Fax Fax Print Set printing options Make changes to the print settings, and click OKMacintosh users Windows usersAttributes panel To change the print settings for the current print jobApplication attributes panel Summary panelOutput options panel OS Paper type/quality panel Stop a print jobOrder media Order suppliesOrder print cartridges Order other suppliesCountry/region Number for ordering Maintain your hp officejet Clean the glassClean the white strip Work with print cartridges Clean the exteriorCheck the ink levels Windows usersMacintosh users Press SetupPrint a self-test report Maintain your hp officejet Print carriage moves into view Handle the print cartridgesReplace the print cartridges Maintain your hp officejet Maintain your hp officejet Use the print cartridge protector Use a photo print cartridgeTo align the print cartridges from the front panel Align the print cartridgesTo align the print cartridges from the hp director Clean the print cartridge contacts Clean the print cartridgesReplace the telephone cord Set the scroll speed Restore factory defaultsFactory default settings are restored Set the language and country/region Set the prompt delay timeSelf-maintenance sounds Hp customer support Hp officejet 4200 series supportGet support and other information from the Internet Call elsewhere in the world Call in North America during warrantyHp officejet 4200 series support Prepare your hp officejet for shipment Call in Australia post-warrantyHp officejet support Hp officejet support Duration of limited warranty Warranty informationWarranty service Warranty upgradesExtent of limited warranty Returning your hp officejet for serviceHewlett-packard limited global warranty statement Local law Limitations of warrantyLimitations of liability 102 Paper-tray capacities Paper specificationsTechnical information Paper sizes Automatic document feeder paper capacityPrint margin specifications Fax specificationsScan specifications Power specifications Physical specificationsEnvironmental specifications Environmental product stewardship programEnergy consumption Material safety data sheetsPaper use PlasticsHp inkjet supplies recycling program Recycling programRegulatory model identification number Regulatory notices110 FCC statement111 Declaration of conformity European Union Geräuschemission113 EMC Declaration of conformity115 116 Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to youSingapore Spain Taiwan Thailand How to choose the right fax setup for your officeVenezuela VietnamYes, I have a voice mail service Select your fax setup case from this tableModem Voice calls and PC modemVoice calls, PC modem, and answering machine Voice mailHow your hp officejet will answer fax calls Case a separate fax line no voice calls received124 Case C shared voice/fax line How to answer fax calls automaticallyHp officejet 4210 series with no handset Set Rings to Answer toHow your hp officejet will answer fax calls How to answer fax calls manuallyHp officejet 4250 series with handset 127 Case E shared voice/fax line with PC modem 129 Case F shared voice/fax line with answering machine 131 132 Case H shared voice/fax line with voice mail How to answer fax calls manuallyCase I shared voice/fax line with PC modem and voice mail 135 136 Software and hardware installation troubleshooting Troubleshooting informationInstallation troubleshooting To check the installation on a PC, verify the following Problem Possible cause and solutionSoftware installation troubleshooting DriveIcons are missing in the HP Director on Some of the icons To uninstall from a Windows computerHp image zone, the software has been properly installed Then Fax Setup Wizard To uninstall from a Macintosh computerDouble-click the ApplicationsHP All-in-One Software folder Start menuDevice Hardware installation troubleshootingPrint cartridges on See print a self-test report on My USB cable is not Additional installation troubleshooting helpComputer You can also find more information on the HP website atTwo types of cords shown below Fax setup troubleshootingSee use error correction mode on page 65. Also contact your Problems. Check the sound quality of the telephone line byPhone company to report the noise problem on your line Modem to e-mail or access the InternetDistinctive ringing on Changing this setting, see change the answer ring patternManually from a phone on Information, see create individual speed-dial entries on Fax using monitor dialing on page 43 or send a fax manuallyFrom a telephone on Operational troubleshooting Numerics Index124 148125 134112 139111 141133 Page Q5600-90113
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4215xi, 4215, 4215v, 4255 specifications

The HP 4255, 4215, and 4215xi are part of Hewlett-Packard's renowned line of multifunction printers (MFP) that cater to a variety of business needs. Designed for productivity, these models combine printing, scanning, copying, and faxing functions, making them ideal for small to medium-sized offices.

The HP 4255 is known for its high-speed printing capabilities, reaching up to 50 pages per minute, making it suitable for environments with high print volumes. This model features automatic duplex printing, which allows users to print on both sides of the paper, saving both time and resources. With a monthly duty cycle of up to 150,000 pages, it is built to handle heavy workloads. The 4255 includes a large input tray that can accommodate up to 4,700 sheets, reducing the frequency of paper reloading.

On the other hand, the HP 4215 and 4215xi offer similar functionalities but cater to a somewhat different market segment. The 4215 series provides solid performance with print speeds of up to 35 pages per minute. While it is slightly slower than the 4255, it still delivers excellent quality prints with a maximum resolution of 1200 x 1200 dpi. The 4215xi adds enhanced features such as an intuitive color touchscreen display, which simplifies navigation and operation for users of all skill levels.

These printers utilize HP’s innovative Print Contract Technology, which optimizes print quality and device efficiency. Their Smart Duplexing feature further enhances paper savings by automatically detecting when double-sided printing is more efficient. The devices are designed with a user-friendly interface, enabling quick access to all functions.

Connectivity options are abundant across these models, including USB, Ethernet, and wireless capabilities. This ensures that users can print directly from their computers, tablets, or smartphones, promoting a seamless workflow.

In terms of energy efficiency, all three models are ENERGY STAR certified. They incorporate features that minimize power consumption during idle periods and utilize HP's Instant-on Technology, which allows for fast warm-up times, saving both energy and time.

In conclusion, the HP 4255, 4215, and 4215xi printers exemplify reliability and efficiency in the MFP market. Their advanced features, high-speed printing capabilities, and exceptional multifunctionality make them valuable assets for any business looking to enhance productivity and streamline printing operations.
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