HP 4215xi, 4215v, 4255 manual 129

Page 139

fax setup

hp officejet 4210 series (with no handset)

Now you need to decide how you want to answer fax calls: automatically or manually.

how to answer fax calls automatically

1Press the Answer Mode button on the front panel until Fax appears on the display.

2Set Rings to Answer to 6.

a.Press Setup.

b.Press 3, then 3.

c.Enter 6 using the keypad.

d.Press OK.

Your HP Officejet will not be able to distinguish between fax and voice calls in this case. If you suspect a voice call is incoming, you will need to answer it before the 6th ring or the HP Officejet will answer with fax tones.

Note: If you pick up the phone before the 6th ring and hear fax tones from a sending fax machine, you will need to manually answer the fax call. For information about how to receive fax calls manually from your attached phone and from an extension phone, see receive a fax manually from a phone on page 48.

how to answer fax calls manually

To receive faxes manually, you must be available to respond in person to incoming fax calls or your HP Officejet cannot receive faxes.

!Press the Answer Mode button on the front panel until Tel appears on the display.

The HP Officejet will never answer the call. You must answer the call, and if it is a fax call, manually accept the fax. For information about how to receive fax calls manually from your attached phone and from an extension phone, see receive a fax manually from a phone on page 48.

hp officejet 4250 series (with handset)

!Press the Answer Mode button on the front panel until Fax/Tel appears on the display.

how your hp officejet will answer fax calls

The HP Officejet automatically answers all incoming calls based on the RIngs to Answer setting. If the call is a fax call, the HP Officejet will receive the fax.

If the call is a voice call, the HP Officejet will create a special ring to indicate it is a voice call. You will need to answer the incoming voice call using the attached handset. You should not answer voice calls from other telephones on the line. The device cannot tell that you picked up the extension phone and will keep ringing. You will have to press Cancel on the HP Officejet to stop the ringing.

fax setup

user guide

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Contents Hp officejet 4200 series All-in-one User guide Page Hp officejet 4200 series All-in-one Information herein is subject to change without notice Safety informationContents Use the scan features Order supplies Hp officejet 4200 series support Troubleshooting information 137 Contents Help Description Get helpHelp Description This section contains the following topics Tip You can do more with your HP Officejet by usingHp officejet overview Hp director software to do more with your hp officejet onHp officejet at a glance Feature PurposeUSB port Rear cleanout doorFront panel overview Line portPurpose FeatureFeature Menu overview Select the Officejet 4200 Series Open the hp director for Windows usersOpen the hp director for Macintosh users Open the hp director using Macintosh OSFeature purpose Open the hp photo and imaging director using Macintosh OS Feature purpose Hp officejet overview Open and close the hp officejet Load paper and load originalsOpen and close the paper tray Lift the document feeder tray Open the paper tray door Unfold the paper trayPaper types Papers for printing and copyingRecommended papers Recommended papers on Papers to avoid onFollowing are the paper sizes available for printing Size group Specific sizePapers to avoid Paper sizes for printingLoad full-size papers Load paperLoad 4 by 6 inch 10 by 15 cm photo paper with tear off tabs Load envelopesLoad originals & paper Load other types of paper in the paper tray Load postcards, index, or Hagaki cardsPaper Tips Paper Front panel setting Paper type settings for copyingSet the paper type Set the paper type for copying Paper size setting for copyingPaper size setting for receiving a fax Set the paper sizeLoad originals Avoid jamsLoad originals & paper Press Copy repeatedly to scroll through the menu options Use the copy featuresUse the copy features from the front panel OverviewIncrease copy speed or quality Change default copy settingsPress Start Black Copy a two-page black-and-white documentCopy a photo onto a full-size Make multiple copies of the same originalPress Start Color Press Photo Fit toCopy a washed-out original Copy a legal-size document onto letter paperEnhancements Text Photo Mixed None Copy a document that has been faxed several timesPress ! to make the image more vivid Press Start Color or Start BlackStop copying Enhance light areas of your copyScan an original on Use the scan featuresStop scanning on Scan an original To stop scanning, press Cancel on the front panelStop scanning Use the fax features Send a fax Enable fax confirmationSend a color original or photo fax Send a basic faxSend a fax using speed dials Last number dialed appears in the display Send a fax using redialSchedule a fax Press Redial/PauseSend a fax from memory Cancel a scheduled faxTo send a fax manually from a connected phone Send a fax using monitor dialingTo send a fax using monitor dialing from the front panel Send a fax manually from a telephoneTo change the answer mode from the front panel Set the answer modeThis mode only Setting. See set the number of rings beforeIncoming calls Default setting if you have anDistinctive ringing service Fax Answering machineSet the number of rings before answering Receive a faxReceive a fax manually from the front panel Receive a fax manually from a phonePoll to receive a fax Make phone calls using the handset Answer incoming calls using the handsetUse the attached handset hp officejet 4250 series only Set the fax header Receive faxes using the handsetSend faxes using the handset Adjust the handset volumeEnter a phone number Enter textCharacter Print reports Available description symbolsGenerate reports automatically Generate reports manually Update speed-dial entries on Set up speed dialingDelete speed-dial entries on Add group speed-dial entries Create individual speed-dial entriesDelete speed-dial entries Update speed-dial entriesChange the fax resolution Change fax resolution and lighter/darker settings∀ or ! to scroll to the setting you want and press OK again Set new defaults Change lighter/darker settingHP Officejet uses the new default setting to send your fax Set the date and time Set fax optionsSet the paper size for received faxes Adjust the ring volumeSet tone or pulse dialing Edit or cancel fax forwarding Adjust the phone line monitor volumeForward faxes to another number Redial a busy or unanswered number automatically Change the answer ring pattern distinctive ringingPress ! to select Redial or No Redial Press OK Set automatic reduction for incoming faxesFax speed setting Use error correction modeSet the fax speed Block junk fax numbers Use caller IDTo add junk fax numbers Set backup fax receptionTo delete junk fax numbers Stop faxing Reprint the faxes in memorySet the country and language Fax Fax Print Windows users Make changes to the print settings, and click OKSet printing options Macintosh usersSummary panel To change the print settings for the current print jobAttributes panel Application attributes panelOutput options panel OS Paper type/quality panel Stop a print jobOrder other supplies Order suppliesOrder media Order print cartridgesCountry/region Number for ordering Maintain your hp officejet Clean the glassClean the white strip Windows users Clean the exteriorWork with print cartridges Check the ink levelsPrint a self-test report Press SetupMacintosh users Maintain your hp officejet Replace the print cartridges Handle the print cartridgesPrint carriage moves into view Maintain your hp officejet Maintain your hp officejet Use the print cartridge protector Use a photo print cartridgeTo align the print cartridges from the front panel Align the print cartridgesTo align the print cartridges from the hp director Clean the print cartridge contacts Clean the print cartridgesReplace the telephone cord Factory default settings are restored Restore factory defaultsSet the scroll speed Set the language and country/region Set the prompt delay timeSelf-maintenance sounds Get support and other information from the Internet Hp officejet 4200 series supportHp customer support Call elsewhere in the world Call in North America during warrantyHp officejet 4200 series support Prepare your hp officejet for shipment Call in Australia post-warrantyHp officejet support Hp officejet support Warranty upgrades Warranty informationDuration of limited warranty Warranty serviceHewlett-packard limited global warranty statement Returning your hp officejet for serviceExtent of limited warranty Limitations of liability Limitations of warrantyLocal law 102 Technical information Paper specificationsPaper-tray capacities Paper sizes Automatic document feeder paper capacityScan specifications Fax specificationsPrint margin specifications Environmental product stewardship program Physical specificationsPower specifications Environmental specificationsPlastics Material safety data sheetsEnergy consumption Paper useHp inkjet supplies recycling program Recycling programRegulatory model identification number Regulatory notices110 FCC statement111 Declaration of conformity European Union Geräuschemission113 EMC Declaration of conformity115 116 Fax setup Faxing from a DSL line Faxing with a PBX phone system or an Isdn line How to tell if the following instructions apply to youVietnam How to choose the right fax setup for your officeSingapore Spain Taiwan Thailand VenezuelaYes, I have a voice mail service Select your fax setup case from this tableVoice mail Voice calls and PC modemModem Voice calls, PC modem, and answering machineHow your hp officejet will answer fax calls Case a separate fax line no voice calls received124 Set Rings to Answer to How to answer fax calls automaticallyCase C shared voice/fax line Hp officejet 4210 series with no handsetHp officejet 4250 series with handset How to answer fax calls manuallyHow your hp officejet will answer fax calls 127 Case E shared voice/fax line with PC modem 129 Case F shared voice/fax line with answering machine 131 132 Case H shared voice/fax line with voice mail How to answer fax calls manuallyCase I shared voice/fax line with PC modem and voice mail 135 136 Installation troubleshooting Troubleshooting informationSoftware and hardware installation troubleshooting Drive Problem Possible cause and solutionTo check the installation on a PC, verify the following Software installation troubleshootingIcons are missing in the HP Director on Hp image zone, the software has been properly installed To uninstall from a Windows computerSome of the icons Start menu To uninstall from a Macintosh computerThen Fax Setup Wizard Double-click the ApplicationsHP All-in-One Software folderDevice Hardware installation troubleshootingPrint cartridges on See print a self-test report on You can also find more information on the HP website at Additional installation troubleshooting helpMy USB cable is not ComputerTwo types of cords shown below Fax setup troubleshootingModem to e-mail or access the Internet Problems. Check the sound quality of the telephone line bySee use error correction mode on page 65. Also contact your Phone company to report the noise problem on your lineManually from a phone on Changing this setting, see change the answer ring patternDistinctive ringing on From a telephone on Fax using monitor dialing on page 43 or send a fax manuallyInformation, see create individual speed-dial entries on Operational troubleshooting Numerics Index134 148124 125141 139112 111133 Page Q5600-90113
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4215xi, 4215, 4215v, 4255 specifications

The HP 4255, 4215, and 4215xi are part of Hewlett-Packard's renowned line of multifunction printers (MFP) that cater to a variety of business needs. Designed for productivity, these models combine printing, scanning, copying, and faxing functions, making them ideal for small to medium-sized offices.

The HP 4255 is known for its high-speed printing capabilities, reaching up to 50 pages per minute, making it suitable for environments with high print volumes. This model features automatic duplex printing, which allows users to print on both sides of the paper, saving both time and resources. With a monthly duty cycle of up to 150,000 pages, it is built to handle heavy workloads. The 4255 includes a large input tray that can accommodate up to 4,700 sheets, reducing the frequency of paper reloading.

On the other hand, the HP 4215 and 4215xi offer similar functionalities but cater to a somewhat different market segment. The 4215 series provides solid performance with print speeds of up to 35 pages per minute. While it is slightly slower than the 4255, it still delivers excellent quality prints with a maximum resolution of 1200 x 1200 dpi. The 4215xi adds enhanced features such as an intuitive color touchscreen display, which simplifies navigation and operation for users of all skill levels.

These printers utilize HP’s innovative Print Contract Technology, which optimizes print quality and device efficiency. Their Smart Duplexing feature further enhances paper savings by automatically detecting when double-sided printing is more efficient. The devices are designed with a user-friendly interface, enabling quick access to all functions.

Connectivity options are abundant across these models, including USB, Ethernet, and wireless capabilities. This ensures that users can print directly from their computers, tablets, or smartphones, promoting a seamless workflow.

In terms of energy efficiency, all three models are ENERGY STAR certified. They incorporate features that minimize power consumption during idle periods and utilize HP's Instant-on Technology, which allows for fast warm-up times, saving both energy and time.

In conclusion, the HP 4255, 4215, and 4215xi printers exemplify reliability and efficiency in the MFP market. Their advanced features, high-speed printing capabilities, and exceptional multifunctionality make them valuable assets for any business looking to enhance productivity and streamline printing operations.
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