Main
If you need to call Customer Service
Brother numbers
Register your product
Frequently asked questions (FAQs)
For Customer Service
Brother fax back system (U SA only)
Ordering accessories and supplies
http://www.brothermall.com
Notice - Disclaimer of Warranties (USA and Canada)
Compilation and Publication Notice
iv
Brother One Year Limited Warranty and Replacement Service (USA only)
v
Brother One Year Limited Warranty and Replacement Service (USA only)
vi
BROTHER MULTIFUNCTION CENTER/FACSIMILE MACHINE LIMITED WARRANTY (Canada only)
Safety precautions
To use the MFC safely
Please refer to these instructions for later reference and before attempting any maintenance.
WARNING
Most of the illustrations in this Users Guide show the MFC-5440CN.
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Choosing a location
Quick Reference Guide
Table of Contents
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10
11
A
B
G
S
12
13
Using this Guide
Finding information
Introduction
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1
2
3 Dial Pad
4
5
9
<
A
B
Turning the MFC on and off
On/Off
On/Off Setting
You can customize the MFCs On/Off key. The default setting is
Fax Receive:Off. Your MFC will not work when it is switched Off,
Press Menu/Set, 1, 6.
Press or to select On (or Off).
Load documents
Using the automatic docum ent feeder (ADF)
Recommended environment
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About paper
Recommended Paper
Handling and using special paper
1 - 12 INTRODUCTION
Paper Type Paper Size Usage
Paper type and size for each operation
*Tray#2 is also available. (MFC-5840CN only)
INTRODUCTION 1 - 13
Paper weight, thickness and capacity
paper tray.
Paper capacity of the ou tput paper tray
Paper Type Weight Thickness No. of sheets
Output Paper Tray
Printable area
How to load paper, envelopes and pos t cards
To load paper or other medi a
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To load envelopes
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About fax machines
Custom features
Do you have Voice Mail on the phone line?
Why should there be problems?
How can you avoid possible problems?
Fax tones and handshake
Color Start
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Initial Setup
Setting the Date and Time
Setting Tone and Pulse dialing mode
Getting started
Setting the Station ID
General Setup
Setting the Mode Timer
Setting the Paper Ty pe
Setting the Paper Size
Setting the Ring Volume
Setting the Beeper Volume
Setting the Speaker Volume
Turning on Automatic Daylight Savings Time
Setting the LCD Contrast
Setting the Tray Use for Copy mode (MFC-5840CN only)
Setting the Tray Use for Fax mode (MFC-5840CN only)
Setup Send
Speed-Dialing
Search
Fax Redial
How to Fax (B&W and Color)
Color fax transmission
Faxing from the ADF
Faxing from the scanner glass
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Out of Memory message
Basic sending operations
Sending faxes using multiple se ttings
Contrast
Fax Resolution
Dual Access (Not available f or color faxes)
Real Time Transmission
Checking job status
Canceling a fax in progress
Canceling a scheduled job
Advanced sending operations
Overseas Mode
Delayed Fax (Not available f or color faxes)
Setting up Polled Transmit (Not available for color faxes)
Delayed Batch Transmission (Not available for color faxe s)
Faxing A4 size documents fro m the scanner glass
4 - 1 SETUP RECEIVE
Basic receiving operations
Choosing the Receive Mode
Setup Receive
Setting the Ring Delay
Setting the F/T Ring Time (Fax/Tel mode only)
Easy Receive
Printing a reduced incoming fax (Auto Reduction)
Printing a fax from the me mory
Polling
Storing numbers for easy dialing
Storing Speed-Dial numbers
Quick-Dial numbers and dialing options
Changing Speed-Dial nu mbers
Stop/Exit
Setting up Groups for Broadcasting
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Dialing options
Access codes and credit c ard numbers
Redial/Pause
Search/Speed D ial, #02, and Black Start or Color Start, you
Search/Speed D ial, #03 and then press 7001 using the dialing
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Setting up Fax Forwarding
Remote Fax Options
(Not available for color faxes)
Programming your pa ger number
Setting Fax Storage
Setting PC Fax Receive
Turning off Remote Fax Options
Setting your Remote Access Code
Remote Retrieval
Remote commands
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Fax settings and activity
Customizing the Transmissi on Verification Report
Printing reports
Setting the Journal Period
Printing reports
How to print a report
Using the MFC as a copier
Enter Copy mode
Making copies
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Using the temporary Copy keys
Increasing copy speed or qu ality
Quality
Enlarging or reducing the ima ge copied
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Using the Tray Select key (MFC-5840CN on ly)
Changing the temporary copy settings
Use the Options key to quickly set the following copy settings temporarily for the next copy.
Setting paper type (MFC-5840CN only)
Setting paper size
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Making N in 1 copies or a poster (Page Layout)
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Changing the default copy settings
Increasing copy speed or qu ality
Adjusting brightness
Adjusting contrast
Adjusting color saturation
Out of Memory message
Legal limitations
Introduction
Walk-Up PhotoCapture Center (MFC-5840CN only)
PhotoCapture Center requirements
Getting started
PhotoCapture
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Printing the Index (Thumbnails)
Printing images
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DPOF printing
Changing the default se ttings
Increasing print speed or quality
Setting the paper & size
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Understanding the Error Messages
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Important information
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Federal Communications Commission (FCC) Declaration of Conformity (USA only)
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International E
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Trademarks
Troubleshooting
Error messages
Troubleshooting and routine maintenance
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 2
11 - 3 TROUBLESHOOTING AND ROUTINE MAINTENANCE
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 4
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11 - 9 TROUBLESHOOTING AND ROUTINE MAINTENANCE
If you are having difficulty with your MFC
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 10
11 - 11 TROUBLESHOOTING AND ROUTINE MAINTENANCE
TROUBLESHOOTING AND ROUTINE MAINTENANCE 11 - 12
11 - 13 TROUBLESHOOTING AND ROUTINE MAINTENANCE
Compatibility
How to improve print quality
Cleaning the print head
Checking the print quality
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Checking the printing alignment
Checking the ink volume
Packing and shipping the MFC
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Routine maintenance
Cleaning the scanner
Cleaning the MFC printer platen
Replacing the ink cartridges
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A
Setting up telephone services
Distinctive Ring
What does your telephone companys Distinctive Ring do?
Appendix A
What does Brothers Distinctive Ring do?
Do you have Voice Mail?
Before you choose the ring pattern to register
Registering the Distinctive Ring pattern Very important!
Caller ID
Viewing Caller ID List
Printing Caller ID List
Advanced receiving operations
Operation from extension telephones
Fax/Tel mode when power key is On
Fax/Tel mode when power key is Of f
Using a cordless external ha ndset
Changing the remote c odes
Connecting an external device to your MFC
Connecting an external telephone
Connecting an external telephone answering device (TAD)
Sequence
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Special line consideration s
Roll over phone lines
Two-line phone system
Converting telephon e wall outlets
Installing MFC, external two-line TAD and two-line telephone
Multi-line connections (PBX)
If you are installing the MFC to work with a PBX
Custom features on your phone line
B
On-screen programming
Menu table
Memory storage
Appendix B
Navigation keys
....
B - 3 APPENDIX B
to exit Select & Set Select & Set
to accept
APPENDIX B B - 4
B - 5 APPENDIX B
APPENDIX B B - 6
B - 7 APPENDIX B
APPENDIX B B - 8
B - 9 APPENDIX B
*1 See the complete Software Users Guide on the CD-ROM.
APPENDIX B B - 10
B - 11 APPENDIX B
Entering Text
Inserting spaces
Making corrections
Stop/Exit
Repeating letters
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G
Glossary
Hook
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Black Start or Color Start to start the dialing process.
S
Product description General
Specifications
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Print media
Copy
PhotoCapture Center (MFC-5840CN only)
Fax
Scanner
Printer
Interfaces
S - 9 SPECIFICATIONS
Computer requirements
Consumable items
Network (LAN)
Optional External Wireless Print/Scan Server (NC-2200w)
Index
A
B
C
D
E
F
G
H
I
J
L
N
O
P
Q
R
S
T
V
W
REMOTE RETRIEVAL ACCESS CARD R - 1
Remote Retrieval Access card
CCESS
ETRIEVAL
EMOTE
O
R - 2
Remote Commands
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