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Deutsche Telekom F200, F400, F600 Using Other Team Functions

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Using Other Team Functions

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Using Other Team Functions

Turning Group Call On and Off

If this function has been configured (contact System Support), you

belong to one or more groups of users who can each be reached un-

der a hunt group or group call number.

Incoming calls are signaled on all group member telephones in the

order in which they are received (=hunt group) or simultaneously

(=group call) until one member of the group accepts the call.

You can also belong to a team (including executive/secretary ones)

in which station numbers are programmed on trunk keys

(Æpage73).

Each member of the group remains available under his or her own

station number.

You can activate and deactivate the audible signal for a hunt group,

group call or individual trunks in a group (including an executive/sec-

retary team).

If the LED on a programmed "Hunt group join/leave" key

(Æpage52) is illuminated, this means that the audible tone was ac-

tivated for at least one group.

You belong to a hunt group or a group call:

Select and confirm.

or

oror

or

or

oror

or

or

or or

or Enter the code for "leave" or "join".

or

oror

or

Press the Hunt group join/leave key.

or

oror

or

Special features must be taken into consideration if your tele-

phone operates withT-OctopusF Server (system networking

via PC network) (Æpage85)!

Leave hunt group?

Join hunt group?

Contents

Main Before You Begin How to Use these Operating Instructions Step by Step Screen Displays The Control Panel of the Octophon 22/26 Important Notes CE Mark Accessing Functions ... Interactively ... Via the Program/Service Menu ... With Function Keys Functions You Can Use Basic and Enhanced Functions Additional Team and Executive/Secretary Functions Using the Telephone Efficiently Contents Making Calls. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Calling Multiple Parties Simultaneously . . . . . . . . . . 31 Making Calls to Stored Destinations . . . . . . . . . . . . . . 37 Displaying and Assigning Call Charges . . . . . . . . . . . .42 If You Cannot Reach a Destination .... . . . . . . . . . . . . . 44 Telephone Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46 Testing the Telephone . . . . . . . . . . . . . . . . . . . . . . . . . . .58 Call Forwarding . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .59 Page Making and Answering Calls Answering a Call With the Handset Answering a Call with the Speaker (Speakerphone Mode and Open Listening) Open Listening in the Room During a Call Switching to Speakerphone Mode and Open Listening Switching to the Handset Using Call Waiting Accepting a Waiting Call (Camp-On) Preventing and Allowing Call Waiting (Automatic Camp-On) Turning the Call Waiting Tone On and Off * Accepting a Specific Call for Your Colleague Rejecting Calls * Using Mailboxes Accessing the Mailbox Using Timed Reminders Using the Speakerphone Enabling and Disabling Handsfree Answerback Answering a Call With a Headset Turning Do Not Disturb On and Off Turning Ringer Cutoff On and Off Trace Call: Identifying Anonymous Callers Turning the Microphone On and Off * Answering Calls from the Entrance Telephone and Opening the Door * Accepting a Call From an Answering Machine * Display Number of Waiting Calls and Overload Indication Making Calls Off-Hook Dialing On-Hook Dialing En-bloc Dialing/Correcting Station Numbers Caller ID Suppression Talking to Your Colleague With a Speaker Call * Activating Tone Dialing (DTMF Suffix Dialing) Automatic Connection Setup (Hotline) * Reserve Trun k Assigning a Station Number * Trunk Flash * Associated Dialing/Dialing Aid * Calling Multiple Parties Simultaneously Calling a Second Party (Consultation Hold) Switching to the Party on Hold (Toggle) Conducting a Conference Adding Up to Five Parties to the Conference Checking Which Parties Are in the Conference Removing Parties From the Conference Leaving a Conference Transferring a Call ...After a Speaker Call (Announcement) in a Group * Parking a Call Retrieving a Parked Call * Placing External Calls on Hold Picking up (Retrieving) a Held Call * Making Calls to Stored Destinations Using a Caller List Retrieving the Caller List Ending Retrieval Displaying the Call Time and Additional Call Information Dialing a Station Number from the Caller List Removing an Entry from the Caller List Saving the Other Partys Station Number in the Caller List (Redial) Redialing a Number Dialing a Number From the Internal Directory Using Repertory Dialing Keys Using Station and System Speed-Dial Numbers * Displaying and Assigning Call Charges Displaying Call Charges * Displaying Call Charges for Another Tele- phone Dialing with Call Charge Assignment * If You Cannot Reach a Destination ... Using Callback Storing a Callback Answering a Callback Checking and Canceling a Saved Callback Call Waiting (Camp-On) Busy Override - Joining a Call in Progress Teleph one S etti ngs Adjusting the Ring Volume Adjusting the Ring Tone Adjusting the Attention Ring Volume Page Selecting the Language of Screen Prompts Locking the Telephone to Prevent Unauthorized Use * Saving Your PIN * Saving Station Numbers, Functions, Procedures and Appointments Saving Repertory Dialing Numbers on a Key Storing Station Speed-Dial Numbers * Assigning Functions to Keys Page Page Assigning Procedures (Operating Steps) to Keys Page Saving Appointments * Testi ng th e Telep hone Testing the Telephone Functions Checking the Key Assignment * Call Forwarding Using Variable Call Forwarding Using Night Answer * Call Forwarding in the Carrier Network and Forwarding Multiple Subscriber Numbers (M SN) Using Other Functions Sending a Message Displaying and Deleting Messages You Have Sent Answering Messages Leaving an Advisory Message Deleting Advisory Messages * Using Another Telephone Like Your Own Change call number (relocate) Fax Details and Message on Answering Machine Resetting Services and Functions (System-Wide Cancellation for a Tele- phone) Monitoring a Room * Activating Functions for Another Teleph one Locking Another Telephone to Prevent Unauthorized Use Using System Functions from the Out- side (DISA: Direct Inward System Access) * * Page Controlling Connected Computers or Other Programs and Telephone Data Service (T-Octopus F400 Only) * Controlling Relays Sensors Radio Paging Simple Paging Equipment Team and Executive/Secretary Functions With Trunk Keys Using Trunk Keys Answering Calls With Trunk Keys Making Calls with Trunk Keys Using a Trunk Key to Place a Call on Hold and Retrieve It Again Switching Between Phone Calls on Multiple Trunks Forwa rdi ng Ca lls on L ines * Page Using DSS Keys Using DSS Keys to Answer Calls Calling a Team Member Directly Page Transferring Calls Directly to the Executive (Only in an Executive/ Secretary Group) * Using Other Team Functions Turning Group Call On and Off * Accepting a Call for Another Member of Your Te am Activating and Deactivating a Ringing Group * Uniform Call Distribution (UCD) * Special Functions in the LAN (PC Network) Leaving a Hunt Group/Group Call Transferring Call Forwarding Using Night Answer Activating and Deactivating a Ringing Group * Controlling Relays Opening the Door Labeling, Documentation and Accessories Labeling Key Fields Labeling Key Fields Using a PC Attaching a Station Number Label Ordering Operating Instructions Operating Instructions in the Internet Ordering Accessories Page Fixing Problems Telephone Maintenance Troubleshooting Responding to Error Messages on the Screen Contacts for Resolving Problems Index A C D E F G H I N O P R S T U V W Page Page Page Page Overview of Functions and Codes (Alphabetical) * * * * * * * * *85* *