Graco 312353B Adding an E-Mail Event, Removing an E-Mail Event, Modifying E-mail Events

1.Your Company Name – this is the end user’s com- pany name.

2.“From” E-Mail Address – recipients of any e-mail sent by Matrix will appear to come from the address entered here. Typically, this is the e-mail address of the person responsible for managing the bulk oil tank deliveries and pick-ups at the Matrix site.

3.SMTP Server Address for Outgoing Mail – the address of the mail server to which Matrix transfers outbound e-mail. This address can be obtained from either the Internet service provider or from IT per- sonnel at the site. Some Internet service providers change the SMTP address frequently (eg. AOL). The Matrix e-mail functionality will not work with these Internet service providers.

By default, when sending e-mail, Matrix will connect to the specified SMTP mail server on port 25. If the server is using a different port, specify it by append- ing a colon and the port number to the end of the SMTP Server name. For example, if the mail server’s name is “smtp.acme.com” and it’s listening on port 10000, you’d enter in the SMTP Server field “smtp.acme.com:10000” (not including the double quotes).

4.Use Authentication/User Name/Password – some mail servers require authentication in the form of a user name and password. If this is the case, check the check box and enter the appropriate user name and password here. Otherwise, leave the check box unchecked and the user name and password fields blank.

5.Click Apply close the screen and save changes.

To verify the e-mail configuration settings made above, create a Current Tank Volume e-mail event (as described below) for about 5 minutes in the future, allow the time to expire, and verify with the recipient that the e-mail was received. Once Matrix has created the e-mail and transferred it to the mail server, Matrix cannot confirm that the e-mail actu- ally arrived at the intended recipient. However, Matrix Reporter provides a report that summarizes e-mail events, at least as far as creating the e-mail and getting it as far as the mail server.

Adding an E-Mail Event

Click Add E-Mail. A new record is added to the screen.

Modifying E-mail Events

1.Locate the e-mail event you wish to change and select Modify.

System Administrator Screens

2.In the new Send to E-mail Address, enter the e-mail address of the person you wish to send notify of this event.

Only one address can be entered; if the same noti- fication needs to be sent to multiple addresses, a separate e-mail event must be created for each recipient.

3.Click Event Drop Down List and select event.

4.Assign Tanks to this e-mail Event: Click and high- light the Tank(s) That You Wish To Send, then click (>>) Right Arrow. The tank(s) will be moved to the assigned tank column. Click Apply (FIG. 92).

FIG. 92 Modifying E-mail

Removing an E-Mail Event

In the Action column of the record you want to change, click Remove. The record is removed from the screen.

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