HTC HTC P6500, SEDN100 user manual Send appointments, To send a meeting request, Tap Start Calendar

Organizing Contacts, Appointments, Tasks, and Other Information 105

•When in Month view, you will see the following indicators:

Morning appointment

Afternoon or evening appointment

Both morning and afternoon/evening appointments

All-day event

Send appointments

To send a meeting request

Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.

1.Tap Start > Calendar.

2.Schedule a new appointment, or open an existing one and tap Edit.

3.Tap Attendees then add the contacts whom you want to invite.

Note You can specify if an attendee is required or optional only if your device is connected to a Microsoft Exchange 2007 server. Otherwise, all attendees are designated as required. For more information, see Chapter 8.

4.Tap the name of the contact you want to invite.

5.To invite each additional attendee, tap Add Required Attendee or Add Optional Attendee and tap the name.

6.Tap OK to send.

Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or Windows Live™ account.

Notes • If you’re sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next time you synchronize your device with your PC or Exchange Server.

•When attendees accept your meeting request, the meeting is automatically added to their schedules. When their response is sent back to you, your calendar is updated as well.