HTC Shadow user manual Managing Meeting Requests, To reply to a meeting request

Working with Company E-mails and Meeting Appointments  151

7.3  Managing Meeting Requests

When you schedule and send meeting requests from your phone, you can invite attendees to your meeting and check their status to know their availability.

When you receive a meeting request, you can reply by accepting or declining the request. The meeting request also clearly indicates whether there are conflicting or adjacent meetings.

Note You can still accept and respond to meeting requests on your phone if your company is using an earlier version of Microsoft Exchange Server, but some features will not be enabled. To use the features mentioned in this section, your company must be using Microsoft Exchange Server 2007 or higher.

To reply to a meeting request

1.When an incoming e-mail has a meeting request, a notification message

will be displayed on your phone’s Home screen. Scroll down to	on the
Shortcut Bar and then select Outlook E-mail.

2.In the Outlook message list, select the e-mail to open it.

3.Select Accept to reply and accept the meeting request, or select Menu > Decline if you cannot attend the meeting.

Tips

•Before responding, you can check your availability during the time of the requested meeting by selecting View your calendar.

•If the meeting time conflicts with your other appointments, a “Scheduling Conflict” status appears on top of the e-mail.

4.Choose whether or not to edit the response e-mail before sending and then select OK.