IBM SG24-7645-00 manual Create a general ledger account component, 7645config.fm

Draft Document for Review May 23, 2008 10:14 am 7645config.fm

5.Click New Row.

6.Enter an item set name, for example, ITEM1.

7.Enter ITEM1 in the Type field.

8.Click Save.

Tip: Keep your set id’s generic and simple as they cannot be altered in the future.

Create a general ledger account component

Although Maximo Enterprise Essentials is restricted to only one organization and one site you must still define a clearing account for your organization.A clearing account is an account that determines the cost centre for multi organization transactions.Before you assign your clearing account for your organization you must create and define the general ledger account component.A general ledger account component is a structure that must be determined by your accounting staff

Each general ledger account code consists of a number of distinct components (also called segments). In Database Configuration, you define the account code format using the GL Account Configuration dialog box. In Chart of Accounts, you specify which components are valid for use in the system.

For easy identification, you can use delimiters to separate components when they are displayed on the screen. For example, you might use hyphens to separate components: 6100-400-SAF.

The system writes account strings to the database in a concatenated format, with delimiters.

For any account code, you can: Define up to 20 components.Include a total of up to 254 characters/digits, not including delimiters (unless you choose to include the delimiters as part of the account code).Component Sequence Account components are displayed in a sequential format, with the left most component in the string representing the highest level. For example, four component levels are defined; the fourth is optional:

￿Component 1 = Cost Center

￿Component 2 = Activity

￿Component 3 = Resource

￿(Optional) Component 4 = Element

Account components are concatenated, with the highest level component at the left.

Chapter 6. Configuration 105