Konica Minolta 250, 350, BP-200 2

3Scan to E-Mail

3-2 200/250/350

Scan to E-Mail Chapter 3

3Scan to E-Mail

3.1 Specifying a destination with a one-touch dial button

You can transmit data simply by touching a one-touch dial button if the e-

mail address of a destination or a mail program has been registered with a

one-touch dial button in advance.

For registering one-touch dial buttons and mail programs, refer to “Register-

ing destinations” on page3-35.

Selecting a one-touch dial button

A one-touch dial button can be selected in any of the following ways. Use the

appropriate method according to the number of recipients and the desired

use.

-Directly touching the one-touch dial button

-Entering the number of the one-touch dial button

-Specifying chain dialing

Specifying a destination by touching a one-touch dial button

1Position the document to be scanned.

2Press the [Fax/Scan] button.

– After pressing [Fax/Scan], you can specify Priority Screen settings

in the User’s Choice screen that appears. For details, refer to the

User’s Guide [Copy Operations].

3Touch [One-Touch].

Fax/Scan

Contents

Main Introduction Energy Star Trademarks and registered trademarks OpenSSL License Original SSLeay License Page Contents Introduction 1Features 2Setup Page 3 Scan to E-Mail 4Scan to FTP 5Scan to SMB 6 Internet faxing 7 Using an LDAP server 8 Specifying settings using PageScope Web Connection 9 Specifying management settings Page 10 Reports and lists 11 Scan function troubleshooting 12 Appendix About this manual Page Users Guides Page Introduction x-20 200/250/350 Explanation of manual conventions 8 WARNING , CAUTION CAUTION ? Introduction 200/250/350 x-21 Text highlighted in this manner indicates operation precautions. Carefully read and observe this type of information. Page Page 1.1 Scan to E-Mail Page 1.2 Scan to FTP 1.3 Scan to SMB 1.4 Scan to HDD 1.5 Internet faxing Page 1.6 PageScope Web Connection Page Page 2.1 Connecting to a LAN Page 2.2 Specifying the network settings Before specifying any settings, contact yo ur network administrator for the required information. 200/250/350 2-5 2 3 200/250/350 2-7 4 Setting 1]. 5 6 7 8 9 200/250/350 2-9 2.3 Basic Settings 2 Settings DHCP To send a direct fax, the optional fax kit is required. Basic Settings 3 Page Page Page 2 3 200/250/350 2-15 2.4 DNS Settings 1 DNS Setting Network Setting DNS Settings Machine Name SMTP Settings POP3 Settings LDAP Setting Scanner Settings Frame Type Set 2 3 1 2 200/250/350 2-17 Domain Name 1 2 DNS Server Address 1 2 Domain Name 3 4 2.5 Machine Name 1 2 3 2.6 SMTP Settings 2 3 2-22 200/250/350 4 smtp.xyz.co.jp and then touch [Enter]. 5 6 To return to the default setting, touch [Default]. 2 3 SMTP Settings E-Mail Address test01@test.local 2 3 SMTP Settings 2 3 4 2.7 POP3 Settings 2 200/250/350 2-27 3 To return to the default setting, touch [Default]. When DNS Setting is set to YES, you can enter the IP address and the host name. 4 and then touch [Enter]. 7 public POP3 User Name 3 2 3 4 2 3 2.8 Priority Compress Level (E-Mail Mode) 4 3 4 2-34 200/250/350 Coding Method 3 4 Priority Compress Level 2.9 Priority Compress Level (Scan Mode) 2 3 2-36 200/250/350 2.10 Scanner Settings 200/250/350 2-37 In the Divide Settings screen, settings can be specified for the following. Activity Report 2 3 2 3 200/250/350 2-39 E-Mail Header Text 2 3 2 3 2 3 2-42 200/250/350 Divide Settings 2 3 4 5 2.11 LDAP Setting 2 3 2-46 200/250/350 LDAP Server Setting LDAP server settings can be specified for the following. 200/250/350 2-47 To specify the LDAP server settings 2 3 4 To register a new LDAP server, touch a button with no name on it. LDAP1 LDAP2 5 6 2 3 2.12 IP Filtering 1 2 3 4 5 6 2.13 Specifying e-mail server settings 2.14 Entering a domain name Up to 6 domain names can be registered. 2-54 200/250/350 4 @xyz.co.jp 5 To register a new domain name, touch a button with no name on it. 6 1 2 test 2.15 Checking the network connection (Ping) 3 4 5 2.16 User authentication and account track 1 2 3 1 2 3 Page 3.1 Specifying a destination with a one-touch dial button 2 4 5 Page Page 4 Page Page Page 3-10 200/250/350 Detail 3.2 Entering an address 3 3-12 200/250/350 4 5 . 200/250/350 3-13 6 7 8 9 10 3.3 Specifying the scanning quality and zoom ratio 3-16 200/250/350 200/250/350 3-17 According to the type of document being sent, select the appropria te density Quality Detail To specify the density settings 3-18 200/250/350 The Zoom parameter has no effect, even if settings have been 200/250/350 3-19 Touch [Metric] to specify metric size. 3-20 200/250/350 3.4 Specifying additional functions You can add the following functions by pressing the [Fax/Scan] key on the Note If the optional fax kit has been installed, [Menu] changes t o [Fax Menu]. Note Page 3-22 200/250/350 To specify the transmission report printing conditions Page Page Page Page 200/250/350 3-27 2 200/250/350 3-29 3 Touch [OFF] to cancel the settings. Detail 3-30 200/250/350 2 If the optional fax kit has been installed, touch [Net.], then [Reply Address]. 3 Reply E-Mail Address 200/250/350 3-31 If the optional fax kit has been installed, touch [Net.], then [File 3-32 200/250/350 Note 200/250/350 3-33 3.5 If transmission could not be completed IMAGE If the transmission could not be completed correctly, a transmission report is printed. Detail Viewing a transmission report Page 3.6 Registering destinations 3-36 200/250/350 Page 7 8 200/250/350 3-39 9 in advance by the administrator, touch [Scan Mode]. 10 11 12 2 3 Page 2 3 4 5 1 2 3 4 5 To use the Stamp function, optional stamp unit must be installed. Page 3-48 200/250/350 To register a mail program 4 5 6 7 8 9 10 11 12 13 14 2 3 Page Page 4 Scan to FTP 4.1 Specifying a destination with a one-touch dial button 2 Page Page Page 4 5 Page Page 200/250/350 4-9 be sent. For details, refer to Specifying the scanning quality and zoom ra- tio on page4-11. Page 4.2 Specifying the scanning quality and zoom ratio 4-12 200/250/350 200/250/350 4-13 According to the type of document being sent, select the appropria te density Detail To specify a density setting 4-14 200/250/350 You can specify the scan area as a standard size. A portion of a large original 200/250/350 4-15 The Zoom parameter has no effect, even if settings have been 4-16 200/250/350 4.3 Specifying additional functions You can add the following functions by pressing the [Fax/Scan] key on the Note If the optional fax kit has been installed, [Menu] changes t o [Fax Menu]. Note Page 4-18 200/250/350 Page Page Page Page 200/250/350 4-23 4-24 200/250/350 2 If the optional fax kit has been installed, touch [Net.], then [Email Notification]. 3 4-26 200/250/350 If the optional fax kit has been installed, touch [Net.], then [File It is not necessary to type in a extension. 4.4 If transmission could not be completed Page 4.5 Registering destinations 4-30 200/250/350 5 7 8 9 10 4-34 200/250/350 11 If Private Site is selected, enter the login user name and pass- word. 13 12 Directory 14 15 touch [Mode 1]. 16 17 Page Page Page Page 5.1 Specifying a destination with a one-touch dial button Page Page 4 Page Page Page Page 5.2 Specifying the scanning quality and zoom ratio 200/250/350 5-11 5-12 200/250/350 According to the type of document being sent, select the appropriate density Quality Detail To specify a density setting 200/250/350 5-13 You can specify the scan area as a standard size. A portion of a large original The Zoom parameter has no effect, even if settings have been 5-14 200/250/350 200/250/350 5-15 5.3 Specifying additional functions You can add the following functions by pressing the [Fax/Scan] key on the Note If the optional fax kit has been installed, [Menu] changes to [Fax Menu]. Note Page 200/250/350 5-17 Page Page Page Page 5-22 200/250/350 200/250/350 5-23 2 If the optional fax kit has been installed, touch [Net.], then [Email Notification]. 3 200/250/350 5-25 If the optional fax kit has been installed, touch [Net.], then [File 5-26 200/250/350 5.4 If transmission could not be completed If the transmission could not be completed correctly, a transmission report is printed. Detail Viewing a transmission report Page 5.5 Registering destinations 200/250/350 5-29 Page 7 5-32 200/250/350 8 10 9 Directory User Name 11 To confirm the password, enter the password again. 12 13 14 15 16 Page Page Page 6 Internet faxing 6.1 Specifying a destination with a one-touch dial button Page Page Page 4 Page Page Page Page 200/250/350 6-11 Detail 6.2 Entering an address 3 4 200/250/350 6-13 5 6 6-14 200/250/350 7 8 be sent. For details, refer to Specifying the scanning quality and zoom ra- tio on page6-16. 9 10 6.3 Specifying the scanning quality and zoom ratio 200/250/350 6-17 6-18 200/250/350 According to the type of document being sent, select the appropriate density Detail To specify a density settings 200/250/350 6-19 You can specify the scan area as a standard size. A portion of a large original 6-20 200/250/350 The Zoom parameter has no effect, even if settings have been 200/250/350 6-21 6.4 Specifying additional functions You can add the following functions by pressing the [Fax/Scan] key on the Note If the optional fax kit has been installed, [Menu] changes to [Fax Menu]. Note 2 200/250/350 6-23 3 4 5 3 Page Page Page Page Page 2 3 2 6-32 200/250/350 3 Reply E-Mail Address 200/250/350 6-33 If the optional fax kit has been installed, touch [Net.], then [File Note 6.5 If transmission could not be completed Page 6.6 Receiving Internet faxes 200/250/350 6-37 Receiving Internet faxes manually 2 6-38 200/250/350 3 POP3 RX User Management POP3 RX User Management 6.7 Registering destinations Page 200/250/350 6-41 6-42 200/250/350 ton, and then touch [Next]. IndexList 7 8 6-44 200/250/350 9 11 10 Page Page 1 2 3 4 5 Page 7 Using an LDAP server 7.1 Searching the destination information from the server If ^ is included in the registered information, the destination may not be found correctly. 200/250/350 7-3 To search the destination information 1 2 3 4 IndexList 7-4 200/250/350 5 To check the search conditions, touch [Search Condition]. To specify detailed search conditions, touch [Detail Search]. 6 7 8 9 10 7.2 Registering destination information to one-touch dial buttons 5 6 200/250/350 7-7 7 searched, and then touch [Enter]. 8 To specify detailed search conditions, touch [Detail Search]. 9 10 11 To check the search conditions, touch [Search Condition]. 13 12 200/250/350 7-9 14 15 #015 Page Page 8 Specifying settings using PageScope Web Connection 8.1 Items that can be specified using PageScope Web Connection 200/250/350 8-3 Scan tab (Administrator mode) Note If the optional fax kit has been installed, the Scan tab changes to t he Fax/ Scan tab. 8-4 200/250/350 Network tab (Administrator mode) 8.2 Using PageScope Web Connection 1 2 Page To reset the status display and message display, click [Refresh] in the Web browser. Page Page 1 2 3 8.3 One-Touch Key Registration (User mode) Page 200/250/350 8-13 When TX: PC (FTP Server) is selected The host name can be entered if DNS Setting in the Net- work Setting screen is set to YES. 8-14 200/250/350 When TX: Internet FAX is selected 200/250/350 8-15 When TX: PC (SMB) is selected A shared folder created on the domain controller of Win- dows Server 2003 cannot be specified. 8-16 200/250/350 Page Page ? 6 7 1 2 Page 5 ? Page Page Page 8.4 FAX Program Registration (User mode) 200/250/350 8-29 When registering a fax program, specify settings for the following functions/ parameters. 1 2 3 4 ? Page Page Page Page Page 8.6 Export/Import (Administrator mode) 2 Page Page Page 5 8.7 TSI Registration 2 3 4 200/250/350 8-43 8.8 TX Settings (Administrator mode) Default transmission settings can be specified. Page Page 8.9 RX Settings (Administrator mode) Page 8-48 200/250/350 8.10 Scan Setting (Administrator mode) Page 8.11 TX Document (Administrator mode) 2 3 Page 8.12 RX Document (Administrator mode) Page Page Page 8-56 200/250/350 8.13 Report Settings (Administrator mode) Page 8-58 200/250/350 8.14 TCP/IP (Administrator mode) Page Page Page 8.15 IP Filtering 2 Page 8.16 LDAP (Administrator mode) 2 3 200/250/350 8-65 8.17 LDAP Server Setting (Administrator mode) Reminder If LDAP Server Setting is clicked, settings can be specified for the follow- ing. 2 3 Page Page 200/250/350 8-69 8.18 E-Mail/Internet FAX (Administrator mode) Transmission settings for the Scan to E-Mail and Internet fax operations can be specified. Specify settings for the following. POP3 8-70 200/250/350 SMTP Note 200/250/350 8-71 Subject/Text 8-72 200/250/350 Other Page Page Page Page Page 8.19 FTP Configuration (Administrator mode) 4 5 Page 8.21 SSL/TLS (Administrator mode) Page Page Page Page Page Page Page 8.22 User Authentication (Administrator mode) Page Page 9-2 200/250/350 9.1 Available parameters Administrator Management 2 Page 9.2 Registering transmission source names 2 200/250/350 9-5 3 4 5 6 Initial Setting 2 You can specify the default settings for transmission. Specifying the Quality/Mode settings 3 4 Page 2 3 4 Page 9.4 Specifying the print timing for received documents (RX Settings) 2 200/250/350 9-13 3 4 5 If no settings are to be specified, touch [OFF]. RX Settings 1 2 3 4 RX Settings Memory Lock Time 5 6 **** 2 3 4 5 9.5 Specifying the transmission report printing conditions (Report Settings) 2 3 4 9-20 200/250/350 Specifying the Activity Report settings 2 3 4 Report Settings 9.6 Forwarding a transmission document to a specified destination (TX Forwarding) 3 4 5 9.7 Specifying the processing method for received docu- ments (Document Management) 9-24 200/250/350 3 4 5 6 7 8 9 200/250/350 9-27 To specify the processing of received documents 3 4 TX Document RX Document RX Document Port 5 6 9.8 Specifying software switch settings (machine func- tions) Do not change any modes or bits other than those described in this man- ual. When Enhance Security is set to ON, the software switch settings cannot be changed. 9-30 200/250/350 200/250/350 9-31 To specify a software switch setting keypad. 2 3 Soft SW Setting 4 5 7 Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Page Programmed one-touch dial buttons can be used for transmission even Programmed one-touch dial buttons can be used for transmission even 200/250/350 9-55 Note Bits 7 and 0 cannot be changed on the model for Europe. Programmed one-touch dial buttons can be used for transmission even Page North American model default setting: 1 Other model default setting: 0 Page 9.9 Specifying SSL/TLS settings 2 3 4 Page Page Page 10.1 Checking the transmission conditions (TX Report) Reports and lists 10 200/250/350 10-3 3 Mail Program List The transmission report is printed. Contents of the report No. Item Description 1 Transmission source informa- tion (TSI) 10-4 200/250/350 10.2 Checking the reception conditions (RX Report) 3 10-6 200/250/350 Contents of the report 34 567 Note IP-RX appears if the optional scanne r unit is installed. 3 10-8 200/250/350 Contents of the list 10.4 Printing the mail program list 3 10-10 200/250/350 Contents of the list E-MAIL PROGRAM LIST 10.5 Checking the function settings (Setting List) 1 2 3 4 Page Page 11-2 200/250/350 11.1 When the following are displayed 200/250/350 11-3 11.2 Network error list Internet fax reception 11-4 200/250/350 200/250/350 11-5 11-6 200/250/350 11.3 Troubleshooting Internet fax reception 200/250/350 11-7 Other Page Page 12-2 200/250/350 12.1 Product specifications Scan to FTP specifications Internet fax specifications Scan to E-Mail specifications Page 12.2 Entering text Page 12-6 200/250/350 12.3 Glossary Appendix 12 200/250/350 12-7 12-8 200/250/350 Appendix 12 200/250/350 12-9 12-10 200/250/350 Page Page Page Page Page Page http: // konicaminolta.com