Administrator Information

Note • If the copier power is turned off while overwriting is still in progress, any data that has not yet been overwritten will remain on the hard disk. In this case, overwriting should be re-started from the beginning when the copier is turned on again.

•In rare cases after the copier power is turned off during overwrite, the hard disk icon may not change to . This means that overwrite may not be possible because data was corrupted during data overwriting. Though the copier will be able to overwrite and overwrite data that is not required after it is printed, the hard disk will need to be re-formatted in order to restore overwriting to normal. (See page 1-15for information about formatting the hard disk.)

Data to be overwritten

Data to be overwritten are as follows.

Copy Function

The original document data of a copy which output is completed

The original document data stored through a document management function and deleted by the user

The original document data stored in Synergy Print Box that is deleted because the expiration date was reached

Printer Function (when optional hard disk is installed) Post-output print data

Print data in the private print mode and virtual mailbox function when output is completed

Quick Copy, proof and hold, and Private Print data (Deleted when power is turned off and then back on again.)

Data deleted by the user using the Quick Copy, proof and hold, Private Print, Stored Job, virtual mailbox, Temporary code Job, or Permanent code Job function

Data deleted when maximum number of documents is exceeded by Quick Copy, or proof and hold print data

Data deleted when storage capacity is exceeded by Temporary code Job print data

Scanner Function

Scanned original document data

Note The Security Kit immediately overwrites the original document data stored onto the hard disk when copying, scanning or printing is cancelled while processing.

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Kyocera Data Security Kit (B) For Copier manual Data to be overwritten
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Data Security Kit (B) For Copier specifications

The Kyocera Data Security Kit (B) is an essential accessory for businesses that prioritize the security of their confidential information. Designed specifically for Kyocera multifunction printers (MFPs), this component enhances the overall operational integrity by providing advanced data protection features.

One of the main features of the Data Security Kit (B) is its ability to encrypt data. This technology ensures that all sensitive documents processed by the copier are securely encoded, safeguarding them from unauthorized access. The encryption process involves transforming readable data into a coded format, making it unreadable to anyone who does not possess the appropriate decryption key. This is particularly beneficial in environments where sensitive information is frequently handled, such as legal or financial offices.

Another key characteristic of the Data Security Kit (B) is its secure overwrite functionality. This feature permanently deletes data from the copier’s hard drive after a job is completed. Unlike typical deletion methods that leave data recoverable, the secure overwrite function writes over the original data multiple times, ensuring that sensitive information is irretrievable. This proactive measure helps companies comply with stringent data protection regulations such as GDPR and HIPAA.

The Data Security Kit (B) also supports user authentication features. This functionality restricts access to the printer based on user permissions, thereby reducing the risk of unauthorized use. By implementing user authentication protocols, businesses can efficiently manage who can print, scan, or copy sensitive documents.

Additionally, the kit includes audit logging capabilities. This technology keeps a detailed record of all print, copy, scan, and fax activities, including user identification and the type of documents processed. These logs are invaluable for maintaining accountability and can be essential during audits or security assessments.

In terms of compatibility, the Kyocera Data Security Kit (B) integrates seamlessly with various Kyocera MFP models, making it a versatile choice for organizations already utilizing Kyocera's equipment. The installation process is straightforward, allowing businesses to enhance their data security with minimal disruption.

Overall, the Kyocera Data Security Kit (B) provides organizations with a robust solution to protect their confidential information. With its encryption capabilities, secure overwrite functionality, user authentication, and audit logging, it addresses the critical need for effective data security in today’s business landscape. Organizations can confidently manage sensitive information while ensuring compliance with data protection regulations, contributing to overall operational efficiency and security.
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