Olivetti ECR 6900 manual Clerk Names, Programming a Clerk Operational Status and Secret Code

Programming a Clerk Operational Status and Secret Code

With the Clerk System active, you can assign a 7-digit operational status code to each clerk that defines whether certain activities are enabled or disabled. You must then also define a 3-digit security code that the clerk will need to enter to access cash register functions.

Listed below are the activities that you can enable or disable for each clerk by using the related codes:

Void entries	Refund entries
1 = Disabled	1 = Disabled
0 = Enabled	0 = Enabled
Negative % entries	Paid Out entries
1 = Disabled	1 = Disabled
0 = Enabled	0 = Enabled

NOTE: Negative % entries and Paid Out entries must always be set to the same value (both 0 or both 1).

Negative department	Coupon entries
transactions &
PLU function
1 = Disabled	1 = Disabled
0 = Enabled	0 = Enabled
Training mode
0 = Normal clerk
1 = Training clerk

NOTE: By default, all the clerks are assigned the following

7-digit operational status code: 0000000. They are therefore programmed as Normal clerks enabled to perform the opera- tions indicated above.

If certain operations are disabled for a clerk, the same clerk can, however, still perform these operations if they are authorized to use Manager mode. In this case, the control lock key must be switched to the MGR position so all the activities indicated above, excluding Training Mode opera- tion, can be performed.

With the Clerk System active:

1.Control lock key position: PRG.

2.Type the number to corresponding to the

clerk you want to program and then press .

3.Type the [VOID entries code], [Refund entries code], [Negative % entries code], [Paid out entries code], [Negative department transactions & PLU function code], [Coupon entries code] and [Training mode code] in this order and by referring to the previous table. A 7-digit status code must be entered.

4.Press .

5.Define a three-digit secret code by typing three

[numeric keys] and then press .

Example: Set Clerk 1 as a normal clerk, disabled for all activities, and assigned a secret code 106.

Type/Press:

Clerk number

7-digit status code

3-digit secret code

Entering a Clerk Number/Secret Code Before Cash Register Operations

1.Control lock key position: REG or MGR.

2.Type a Clerk number to and press

.

3. Type the corresponding three-digit code (if programmed)

and press . By default, the secret code is 000.

The clerk number is shown on the display (two digits far left) to identify the clerk in operation and to indicate that transac- tions can now be performed. The clerk number or pro- grammed name is printed on the sales receipt and on management reports.

Clerk Names

You can program a clerk name or identifier of up to 24 characters long by using the keypad or the Character Table. It will be automatically printed on all receipts, journal records and management reports.

1.Control lock key position: PRG.

2.Switch the cash register to the Clerk name definition

mode by pressing repeatedly until the message

indicating the first Clerk number is displayed.

3. To define a specific clerk, type the clerk number to

on the numeric keypad and then press .

4. Enter the letters or characters of the string you wish to

define and then press . You are prompted to identify

the next clerk.

5.Repeat steps 3 and 4 for all the clerk names you want to define.

6. Press to exit.

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