Document Server

Using the Document Server

Following describes how to use the Document Server.

Storing Data

Following describes the procedure for storing documents on the Document Server.

Important

3 ❒ Data stored in the machine might be lost if some kind of failure occurs. The manufacturer shall not be responsible for any damage resulting from loss of data.

❒When entering your password or recording it to your notebook or like, be sure to protect it from being seen by others. Care must also be exercised for safe keeping of its recording paper.

❒Enter the password in the range of four and eight digits.

❒It is advisable not to use the same number such as “0000” or continuous num- bers such as “1234” for your password. These numbers are imagine fully and they do not provide sufficient security.

❒When you have selected a document using a correct password, it remains being selected after the operation is finished. As is, therefore, the document is left

operable to those who don't know the password. After the operation, be sure to press the {Clear Modes} key to cancel the selected state of the document.

❒User names registered to the stored documents of the Document Server are used for identifying the documents' authors and the nature of the documents. They don't function as a protective means of confidential documents.

❒When turning on the fax transmission or scanning by the scanner, make sure that all other operations are ended.

❖File Name

A document name such as “COPY0001” and “COPY0002” is automatically at- tached to the scanned document. You can change the document name.

❖User Name

You can specify the user name so that the person or department that has stored the document can be identified. Two approaches are available in spec- ifying the user name. One is specifying the name being registered from the Address Book Management and the other is entering another name.

❖Password

You can specify a password for a document to be stored. When a password is set for a document, you are to enter that password for printing the document. Above arrangement prevents unauthorized printing of the document. A key mark will be attached to the document for which a password has been set.

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