Printer/Scanner Unit Type
Scanner Reference
1Sending Scan Files by E-mail
2Sending Scan Files to Folders
3Storing Files Using the Scanner Function
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Important
❖About This Machine
❖Troubleshooting
❖Copy/ Document Server Reference
❖Facsimile Reference
❖Security Reference
❖PostScript 3 Supplement
❖UNIX Supplement
❖Other manuals
Note
1. Sending Scan Files by E-mail
2. Sending Scan Files to Folders
3. Storing Files Using the Scanner Function
4. Delivering Scan Files
5. Scanning Originals with the Network TWAIN Scanner
6. Various Scan Settings
7. Appendix
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❖Sending scanned files
❖Scanning originals using the TWAIN driver
❖Storing files
Reference
Simplified Display
❖Example of Simplified Display
1.[Key Color]
Check Modes
❖Check Modes
1.Original
3.Sender and Destination
2.Transmission function icon
Preview
❖Preview
1.[Zoom Out] and [Zoom In]
2.[←][→][↑][↓]
3.[Cancel TX]
Transmission File Status
Press [Scanned Files Status] to display the Transmission File Status screen
Scanned Files Status
❖Transmission File Status
1.Date/Time
5.File Name
7.[Stop TX]
Waiting
Stop TX
6. Status
This section explains Scanner Features settings
User Tools / Counter
❖ General Settings
❖ Scan Settings
❖ Send Settings
❖ Initial Settings
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1.Sending Scan Files by E-mail
1A Connect the machine to the network
B Make the necessary network setting in [System Settings]
•In [Effective Protocol], enable [IPv4]
C If necessary, change settings in [Send Settings] under [Scanner Features]
Send Settings
This section explains the screen layout when sending scan files by e-mail
When you select or specify an item on the display panel, it is highlighted like
[]. Keys that cannot be selected appear like []
1.Destination field
2.E-mail /Folder
If necessary, press
Original Feed Type
to specify settings such as original orientation
If necessary, specify the scanning density
Clear Modes
File Name / Type
H Specify the destination
If necessary, press [Text] to enter the e-mailmessage
Text
If necessary, press [Subject] to specify the e-mailsubject
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E-mail
A Press [Delivery Dest.]
B If the Scan to Folder screen appears, press [E-mail]
Bcc
Selecting a destination from the list
A In the destination list, press the key including the destination name
Selecting destinations by entering the registration numbers
A Press [Reg. No.]
C Press [OK]
Change
Searching the machine’s address book for the destination and selecting it
1A Press [Search Dest.]
B To search by destination name, press [Name]
Name
Address
LDAP Search
Address Book
Ad
dress
Details
1A Press [Manual Entry]
Enter the e-mailaddress
Press [OK]
Edit
Press [Search Dest.]
Select the LDAP server that appears next to [Address Book]
C To search by name, press [Name]
D Enter part of the destination name
E Press [OK]
G Press [Start Search]
H Select the destination
I Select [To], [Cc], or [Bcc]
J Press [OK]
Fax Destination
Fuzzy Search
Registering a Directly-EnteredDestination in the Address Book
A In the destination field, display the destination you want to register
B Press [Prg. Dest.]
Names
Prg. Dest
A Press [Sender Name]
B Select the sender
1A Press [Sender Name]
B Press [Registration No.]
D Press [OK] twice
Selecting the Sender by Searching the Machine’s Address Book
B Press [Search]
Search
C To search by user name, press [Name]
D Enter the beginning of the sender’s name you want to search for
H Select the sender
1I Press [OK]
Ad- dress
A Press [Subject]
Enter the subject
A Press [Text]
B Select a message
B Press [Manual Entry]
Enter the message
Press [OK] twice
A Press [Store File]
Make sure [Send & Store] is selected
Send & Store
User Name
File Name
Web Image Monitor starts
For details about specifying the setting, see General Settings Guide
This section explains how to send the URL of the stored file by e-mail
To send the URL of the stored file by
For details about sending a stored file by e-mail,see “Sending a Stored File”
Help
2.Sending Scan Files to Folders
Sending files to an FTP server
2.FTP server
Sending files to a NetWare server
1. This machine
3. Client computer
2.NetWare Server
A Connect the machine to the network
B Make the necessary network settings in [System Settings]
SMB
Effective Protocol
NetWare
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highlighted like []. Keys that cannot be selected appear like []
2.E-mail/Folder
3.Scan to Folder icon
to specify settings such as original ori- entation
If the network delivery scanner screen or
screen appears, switch to the Scan to Folder screen
Specify the destination
Folder
B If the E-mailscreen appears, press [Folder]
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Selecting a destination registered in the destination list
A Press [Search Dest.]
G Select the destination folder
H Press [OK]
Entering the path to the destination manually
A Press [Manual Entry]
B Press [SMB]
C Press [Manual Entry] on the right side of the path field
D Enter the path for the folder
G Depending on the destination setting, enter the password for logging on to
the client computer
H Press [Connection Test]
I Check the connection test result, and then press [Exit]
Exit
Specifying the path by browsing the network for destinations
C Press [Browse Network] under the path name field
Browse Network
Select the domain or workgroup in which the destination folder is located
Select the client computer that has the destination folder
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Entering the path to an FTP server manually
B Press [FTP]
FTP
C Press [Manual Entry] on the right side of the server name field
D Enter a server name
K Press [Connection Test]
L Check the connection test result, and then press [Exit]
M Press [OK]
Entering the path to an NDS tree or NetWare server manually
NDS
Bindery
D Press [Manual Entry] on the right side of the path field
E Enter the path for the folder
F Press [OK]
G Enter the user name for logging on to the NDS tree or NetWare server
Connection Type
H If a password is specified for the log on user, enter it
Select the destination folder
twice
Search for the destination folder in the NDS tree or NetWare server
B Press [NCP]
NCP
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Registering the Path to the Selected Destination in the Address Book
Press [Prg. Dest.]
Press [Store File]
Make sure that [Send & Store] is selected
Access Privileges
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3.Storing Files Using the Scanner Function
1. This Machine
2. Client Computer
You can also store a file and simultaneously send it by
p.102 “Simultaneous Storage and Delivery”
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H If necessary, specify file information, such as [User Name], [File Name], and
[Password]
B Press [User Name]
C Press the user name you want to specify
Change the file name
B Press [File Name]
B Press [Password]
C Using the number keys, enter a four to eight-digitnumber. D Press [OK]
E Enter the same number again using the number keys
F Press [OK] twice
This section describes the list of stored files
This section describes how the list of stored files is displayed
Select Stored File
3 screen
The list of stored files appears as follows:
8.List of stored files
❒ Depending on the security setting, some files may not appear in the list
❒ Files stored under functions other than the scanner function do not appear on
this screen
Searching by user name
A Press [Select Stored File]
C Select the user name to be used for the search
Searching by file name
C Enter the file name
3A Press [Select Stored File]
B From the list of stored files, select the file you want to check
C Press [Preview]
Stored File Preview Screen
1.[Zoom Out], [Zoom In]
3.[Switch]
4.[Switch]
7.Display Position
Using DeskTopBinder Lite to display stored files
Using Web Image Monitor to Display Stored Files
B Select the file you want to send
Queue
D If necessary, switch the screen
F Press the {Start} key
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B Press [Manage / Delete File]
The [Manage / Delete File] screen appears
C Select the file you want to delete
D Press [Delete File]
E Press [Yes]
Changing a user name
C Select the file containing the file information you want to change
D Press [Change User Name]
E Enter a new user name
G Make sure that the user name was changed as necessary, and press [Exit]
Change Access Priv
Change User Name
Changing a file name
Press [Manage / Delete File]
Select the file containing the file information you want to change
D Press [Change File Name]
E Change the file name
Changing a password
D E F G H
Press [Change Password]
Using the number keys, enter a new four to eight-digitpassword
Enter the same number again using the number keys
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4. Delivering Scan Files
Connect the machine to the network
Make the necessary network settings in [System Settings]
•In [Effective Protocol], enable [IPv4]
•Set [Delivery Option] to [On]
Scanner/PostScript
Drivers and Utilities
B Click [DeskTopBinder Lite]
The [DeskTopBinder Lite Setup] dialog box appears
DeskTopBinder Lite Setup
1.Destination Field
2.Network delivery scanner icon
3.[Reg. No.]
5.Destination List
6.[Subject][Sender Name][Recept. Notice]
If the
G Specify the destination
H If necessary, press [Subject] to specify the e-mailsubject
I If necessary, press [Sender Name] to specify the sender
J Press the {Start} key
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Page
Selecting a destination from the Destination List
Selecting destinations by entering their registration numbers
Selecting destinations by searching the delivery server’s Destination List
To search by destination name, press [Name]
Comment
Enter the beginning of the destination name
Select the destination
Page
Page
Short ID
Press [Search]
D Enter the beginning of the sender's name
Page
Page
Specify the setting for delivering the file, and then send the file
5.Scanning Originals with the Network TWAIN Scanner
This section outlines the network TWAIN scanner function
When using the machine as a network TWAIN scanner, you do not need to press the
Scanner
To use functions other than the network TWAIN scanner, press [Exit]
Install the TWAIN driver on a client computer
B Click [TWAIN Driver]
C The installer of the TWAIN Driver starts. Follow the instructions
Program
DeskTopBinder
B On the [Tools] menu, click [Scanner Settings...]
C Click [Select Scanner Driver...]
Select
E Click [OK]
Select Scanner Driver
6. Various Scan Settings
❖[Text]
❖[Text / Line Art]
❖[Text / Photo]
6 ❖ [Photo]
❖[Gray Scale]
❖[Auto Detect]
❖[Mixed Sizes]
❖Template size
❖[Custom Size]
Custom Size
Relationship of original of mixed sizes and scan size
Mixed Sizes
Auto Detect
Setting procedure of custom size when scanning an entire original
B Press [Scan Size]
Page
6Reference
Setting procedure of custom size when scanning part of an original
❖Example
6A Press [Scan Settings]
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How to set originals to scan them by custom size
This section explains how to place originals you want to scan at Custom size
❖Original orientation setting
❖Placing an original
Place originals face up in the ADF; face down on the exposure glass
❖[Erase Border]
Same Width
Different Width
Auto Density
6Note
Text / Line Art
Text / Photo
Scan Type
A Press [Original Feed Type]
B Press [] or [] to select the same orientation as that of original
Placing Originals
❖Exposure Glass
❖ADF
One-sidedoriginal
B In [Original Settings], select [1 Sided Original]
Two-sidedoriginal
B In [Original Settings], select [2 Sided Original]
Page Opening Orientation
Top to Top
Top to Bottom
Batch
SADF
Wait Time for Next Original(s): SADF
Scanner Fea- tures
B Select [Batch] or [SADF]
Page
B Press [Divide]
Press the {q} key
If necessary, press [Division Check]
Division Check
2 Sided Original
Make settings for sending by e-mailor Scan to Folder, delivering, or storing
Page
Store File
[TIFF / JPEG] or [PDF]
[TIFF] or [PDF]
A Press [File Name / Type]
B Select a file type
Enter a file name
Changing the starting digit of file name serial numbers
B Press [Change] to the right of the entry box
Single Page
No. of Digits for Single Page Files
Encrypting PDF files
Check that [PDF] is selected
Press [Security Settings]
Select [Encryption]
In [Encrypt Document], select [On]
In [Password], press [Enter]
Enter a password, and then press [OK]
H Enter the password again, and then press [OK]
I In [Encryption Level], select [40 bit] or [128 bit]
J Press [OK] twice
Changing security permissions for PDF files
Select [Permissions]
In [Master Password], select [Set]
Enter then password again, and then press [OK]
Select the security permission setting
• Print permission: [Prohibit], [Allow], or [Low Resolution Only]
Prohibit
Allow
A On the initial scanner screen, make the settings you want to register in a
program
B Press the {Program} key
C Press [Program]
Enter the program name
Press the {Program} key
Press [Recall]
Recall
C Press the number of the program you want to recall
A Press the {Program} key
B Press [Recall]
D Change settings of the program
E Press the number of the program you want to recall
F Press the {Program} key
Press [Delete]
Delete
Press the number of the program you want to delete
Press [Yes]
Press [Change Name]
Press [Program as Defaults]
A confirmation screen appears. Press [Yes]
Restore Factory Defaults
A Open the Scanner Control dialog box
] or
list, select
], or
p.107 “Basic Network TWAIN Scanner Operation”
❖ ADF
❒For details about the Scanner Control dialog box, see the TWAIN driver Help
When Scanning Originals of Mixed Sizes Using TWAIN Scanner
Auto
detect(Mixed-size)
Original Size:
detect(Uni-size)
7. Appendix
❖If [Gray Scale] is selected for Scan Type
❖If [Binary(Text)] or [Binary(Photo)] is selected in [Col./ Grad.:]
❖If [Gray Scale] is selected in [Col./ Grad.:]
❖ Single page file type
❖ Multi-pagefile type
❒ When you select to convert a scanned original to a single-pageTIFF/JPEG
Compression (Gray Scale)
•[On]...JPEG
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Shift
❖File path
\DRIVERS\TWAIN
❖System requirements
\UTILITY\DESKV2
❖Software installed with DeskTopBinder Lite
This section explains the values of transmission function settings
Sending E-mail
Folder transmission
Simultaneous Transmission
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The following table tells you the specifications of the scanner
Note
) or horizontally long (
). However, the table above uses squares to make original orientation easier to understand. Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change.