Basic Operation for Sending Scan Files by E-mail

G If necessary, press [File Name / Type] to specify settings such as file name and file format.

For details, see “Setting File Type and File Name”.

H Specify the destination.

 

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You can specify multiple destinations.

For details, see “Specifying E-mail Destinations”.

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M

If necessary, press [Text] to enter the e-mail message.

For details, see “Specifying the E-mail Message”

If necessary, press [Subject] to specify the e-mail subject.

For details, see “Specifying the E-mail Subject”.

To specify the e-mail sender, press [Sender Name].

For details, see “Specifying the E-mail Sender”.

To use Message Disposition Notification, press [Recept. Notice].

If you select [Recept. Notice], the selected e-mail sender will receive e-mail notification when the e-mail recipient has opened the e-mail.

Press the {Start} key.

If you are scanning batches, place the next originals.

Note

❒If you have selected two or more destinations, the destinations can be made to appear one by one by pressing [U] or [T] next to the destination field.

❒To cancel a selected destination, display the destination in the destination field, and then press the {Clear / Stop}key. You can cancel a destination se- lected from the address book by pressing the selected destination again.

❒In [System Settings], you can specify the administrator’s e-mail address as

the default sender name. This lets you send e-mail without entering any- thing for [Sender Name]. For details, see General Settings Guide.

❒Depending on the security setting, the logged-on user may be specified as

[Sender Name].

❒To use Message Disposition Notification, log on to the machine as a user and specify the sender. Note, however, that the [Recept. Notice] notification e-mail may not be transmitted if the e-mail software of the recipient does not support Message Disposition Notification.

❒By pressing the {Check Modes}key, you can switch from the initial scanner screen to the Check Modes screen so you can check the settings. For details, see “Check Modes”.

❒If you press [Preview], and then scan a document, the Preview screen ap- pears. For details, see “Preview”.

❒To cancel scanning, press the {Clear / Stop} key.

❒You can also store a scan file and simultaneously send it by e-mail. For de- tails, see “Simultaneous Storage and Sending by E-mail”.

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