Ricoh Type 8000 C Press [OK], A Press [Text], B Select a message

Sending Scan Files by E-mail

Specifying the E-mail Message

1	This section explains how to specify the e-mail message.
	The message can be created in the following ways:

•Select the e-mail message from the list

•Enter the message directly

Selecting a Message from the List

You can select a message from the list.

Important

❒The messages that can be selected from the list must be registered in [System Settings] in advance.

A Press [Text].B Select a message.

C Press [OK].

Contents

Printer/Scanner Unit Type Scanner Reference 1Sending Scan Files by E-mail 2Sending Scan Files to Folders 3Storing Files Using the Scanner Function Page Important ❖About This Machine ❖Troubleshooting ❖Copy/ Document Server Reference ❖Facsimile Reference ❖Security Reference ❖PostScript 3 Supplement ❖UNIX Supplement ❖Other manuals Note 1. Sending Scan Files by E-mail 2. Sending Scan Files to Folders 3. Storing Files Using the Scanner Function 4. Delivering Scan Files 5. Scanning Originals with the Network TWAIN Scanner 6. Various Scan Settings 7. Appendix Page ❖Sending scanned files ❖Scanning originals using the TWAIN driver ❖Storing files Reference Simplified Display ❖Example of Simplified Display 1.[Key Color] Check Modes ❖Check Modes 1.Original 3.Sender and Destination 2.Transmission function icon Preview ❖Preview 1.[Zoom Out] and [Zoom In] 2.[←][→][↑][↓] 3.[Cancel TX] Transmission File Status Press [Scanned Files Status] to display the Transmission File Status screen Scanned Files Status ❖Transmission File Status 1.Date/Time 5.File Name 7.[Stop TX] Waiting Stop TX 6. Status This section explains Scanner Features settings User Tools / Counter ❖ General Settings ❖ Scan Settings ❖ Send Settings ❖ Initial Settings Page 1.Sending Scan Files by E-mail 1A Connect the machine to the network B Make the necessary network setting in [System Settings] •In [Effective Protocol], enable [IPv4] C If necessary, change settings in [Send Settings] under [Scanner Features] Send Settings This section explains the screen layout when sending scan files by e-mail When you select or specify an item on the display panel, it is highlighted like []. Keys that cannot be selected appear like [] 1.Destination field 2.E-mail /Folder If necessary, press Original Feed Type to specify settings such as original orientation If necessary, specify the scanning density Clear Modes File Name / Type H Specify the destination If necessary, press [Text] to enter the e-mailmessage Text If necessary, press [Subject] to specify the e-mailsubject Page E-mail A Press [Delivery Dest.] B If the Scan to Folder screen appears, press [E-mail] Bcc Selecting a destination from the list A In the destination list, press the key including the destination name Selecting destinations by entering the registration numbers A Press [Reg. No.] C Press [OK] Change Searching the machine’s address book for the destination and selecting it 1A Press [Search Dest.] B To search by destination name, press [Name] Name Address LDAP Search Address Book Ad dress Details 1A Press [Manual Entry] Enter the e-mailaddress Press [OK] Edit Press [Search Dest.] Select the LDAP server that appears next to [Address Book] C To search by name, press [Name] D Enter part of the destination name E Press [OK] G Press [Start Search] H Select the destination I Select [To], [Cc], or [Bcc] J Press [OK] Fax Destination Fuzzy Search Registering a Directly-EnteredDestination in the Address Book A In the destination field, display the destination you want to register B Press [Prg. Dest.] Names Prg. Dest A Press [Sender Name] B Select the sender 1A Press [Sender Name] B Press [Registration No.] D Press [OK] twice Selecting the Sender by Searching the Machine’s Address Book B Press [Search] Search C To search by user name, press [Name] D Enter the beginning of the sender’s name you want to search for H Select the sender 1I Press [OK] Ad- dress A Press [Subject] Enter the subject A Press [Text] B Select a message B Press [Manual Entry] Enter the message Press [OK] twice A Press [Store File] Make sure [Send & Store] is selected Send & Store User Name File Name Web Image Monitor starts For details about specifying the setting, see General Settings Guide This section explains how to send the URL of the stored file by e-mail To send the URL of the stored file by For details about sending a stored file by e-mail,see “Sending a Stored File” Help 2.Sending Scan Files to Folders Sending files to an FTP server 2.FTP server Sending files to a NetWare server 1. This machine 3. Client computer 2.NetWare Server A Connect the machine to the network B Make the necessary network settings in [System Settings] SMB Effective Protocol NetWare Page highlighted like []. Keys that cannot be selected appear like [] 2.E-mail/Folder 3.Scan to Folder icon to specify settings such as original ori- entation If the network delivery scanner screen or screen appears, switch to the Scan to Folder screen Specify the destination Folder B If the E-mailscreen appears, press [Folder] Page Selecting a destination registered in the destination list A Press [Search Dest.] G Select the destination folder H Press [OK] Entering the path to the destination manually A Press [Manual Entry] B Press [SMB] C Press [Manual Entry] on the right side of the path field D Enter the path for the folder G Depending on the destination setting, enter the password for logging on to the client computer H Press [Connection Test] I Check the connection test result, and then press [Exit] Exit Specifying the path by browsing the network for destinations C Press [Browse Network] under the path name field Browse Network Select the domain or workgroup in which the destination folder is located Select the client computer that has the destination folder Page Entering the path to an FTP server manually B Press [FTP] FTP C Press [Manual Entry] on the right side of the server name field D Enter a server name K Press [Connection Test] L Check the connection test result, and then press [Exit] M Press [OK] Entering the path to an NDS tree or NetWare server manually NDS Bindery D Press [Manual Entry] on the right side of the path field E Enter the path for the folder F Press [OK] G Enter the user name for logging on to the NDS tree or NetWare server Connection Type H If a password is specified for the log on user, enter it Select the destination folder twice Search for the destination folder in the NDS tree or NetWare server B Press [NCP] NCP Page Registering the Path to the Selected Destination in the Address Book Press [Prg. Dest.] Press [Store File] Make sure that [Send & Store] is selected Access Privileges Page 3.Storing Files Using the Scanner Function 1. This Machine 2. Client Computer You can also store a file and simultaneously send it by p.102 “Simultaneous Storage and Delivery” Page H If necessary, specify file information, such as [User Name], [File Name], and [Password] B Press [User Name] C Press the user name you want to specify Change the file name B Press [File Name] B Press [Password] C Using the number keys, enter a four to eight-digitnumber. D Press [OK] E Enter the same number again using the number keys F Press [OK] twice This section describes the list of stored files This section describes how the list of stored files is displayed Select Stored File 3 screen The list of stored files appears as follows: 8.List of stored files ❒ Depending on the security setting, some files may not appear in the list ❒ Files stored under functions other than the scanner function do not appear on this screen Searching by user name A Press [Select Stored File] C Select the user name to be used for the search Searching by file name C Enter the file name 3A Press [Select Stored File] B From the list of stored files, select the file you want to check C Press [Preview] Stored File Preview Screen 1.[Zoom Out], [Zoom In] 3.[Switch] 4.[Switch] 7.Display Position Using DeskTopBinder Lite to display stored files Using Web Image Monitor to Display Stored Files B Select the file you want to send Queue D If necessary, switch the screen F Press the {Start} key Page B Press [Manage / Delete File] The [Manage / Delete File] screen appears C Select the file you want to delete D Press [Delete File] E Press [Yes] Changing a user name C Select the file containing the file information you want to change D Press [Change User Name] E Enter a new user name G Make sure that the user name was changed as necessary, and press [Exit] Change Access Priv Change User Name Changing a file name Press [Manage / Delete File] Select the file containing the file information you want to change D Press [Change File Name] E Change the file name Changing a password D E F G H Press [Change Password] Using the number keys, enter a new four to eight-digitpassword Enter the same number again using the number keys Page 4. Delivering Scan Files Connect the machine to the network Make the necessary network settings in [System Settings] •In [Effective Protocol], enable [IPv4] •Set [Delivery Option] to [On] Scanner/PostScript Drivers and Utilities B Click [DeskTopBinder Lite] The [DeskTopBinder Lite Setup] dialog box appears DeskTopBinder Lite Setup 1.Destination Field 2.Network delivery scanner icon 3.[Reg. No.] 5.Destination List 6.[Subject][Sender Name][Recept. Notice] If the G Specify the destination H If necessary, press [Subject] to specify the e-mailsubject I If necessary, press [Sender Name] to specify the sender J Press the {Start} key Page Page Selecting a destination from the Destination List Selecting destinations by entering their registration numbers Selecting destinations by searching the delivery server’s Destination List To search by destination name, press [Name] Comment Enter the beginning of the destination name Select the destination Page Page Short ID Press [Search] D Enter the beginning of the sender's name Page Page Specify the setting for delivering the file, and then send the file 5.Scanning Originals with the Network TWAIN Scanner This section outlines the network TWAIN scanner function When using the machine as a network TWAIN scanner, you do not need to press the Scanner To use functions other than the network TWAIN scanner, press [Exit] Install the TWAIN driver on a client computer B Click [TWAIN Driver] C The installer of the TWAIN Driver starts. Follow the instructions Program DeskTopBinder B On the [Tools] menu, click [Scanner Settings...] C Click [Select Scanner Driver...] Select E Click [OK] Select Scanner Driver 6. Various Scan Settings ❖[Text] ❖[Text / Line Art] ❖[Text / Photo] 6 ❖ [Photo] ❖[Gray Scale] ❖[Auto Detect] ❖[Mixed Sizes] ❖Template size ❖[Custom Size] Custom Size Relationship of original of mixed sizes and scan size Mixed Sizes Auto Detect Setting procedure of custom size when scanning an entire original B Press [Scan Size] Page 6Reference Setting procedure of custom size when scanning part of an original ❖Example 6A Press [Scan Settings] Page How to set originals to scan them by custom size This section explains how to place originals you want to scan at Custom size ❖Original orientation setting ❖Placing an original Place originals face up in the ADF; face down on the exposure glass ❖[Erase Border] Same Width Different Width Auto Density 6Note Text / Line Art Text / Photo Scan Type A Press [Original Feed Type] B Press [] or [] to select the same orientation as that of original Placing Originals ❖Exposure Glass ❖ADF One-sidedoriginal B In [Original Settings], select [1 Sided Original] Two-sidedoriginal B In [Original Settings], select [2 Sided Original] Page Opening Orientation Top to Top Top to Bottom Batch SADF Wait Time for Next Original(s): SADF Scanner Fea- tures B Select [Batch] or [SADF] Page B Press [Divide] Press the {q} key If necessary, press [Division Check] Division Check 2 Sided Original Make settings for sending by e-mailor Scan to Folder, delivering, or storing Page Store File [TIFF / JPEG] or [PDF] [TIFF] or [PDF] A Press [File Name / Type] B Select a file type Enter a file name Changing the starting digit of file name serial numbers B Press [Change] to the right of the entry box Single Page No. of Digits for Single Page Files Encrypting PDF files Check that [PDF] is selected Press [Security Settings] Select [Encryption] In [Encrypt Document], select [On] In [Password], press [Enter] Enter a password, and then press [OK] H Enter the password again, and then press [OK] I In [Encryption Level], select [40 bit] or [128 bit] J Press [OK] twice Changing security permissions for PDF files Select [Permissions] In [Master Password], select [Set] Enter then password again, and then press [OK] Select the security permission setting • Print permission: [Prohibit], [Allow], or [Low Resolution Only] Prohibit Allow A On the initial scanner screen, make the settings you want to register in a program B Press the {Program} key C Press [Program] Enter the program name Press the {Program} key Press [Recall] Recall C Press the number of the program you want to recall A Press the {Program} key B Press [Recall] D Change settings of the program E Press the number of the program you want to recall F Press the {Program} key Press [Delete] Delete Press the number of the program you want to delete Press [Yes] Press [Change Name] Press [Program as Defaults] A confirmation screen appears. Press [Yes] Restore Factory Defaults A Open the Scanner Control dialog box ] or list, select ], or p.107 “Basic Network TWAIN Scanner Operation” ❖ ADF ❒For details about the Scanner Control dialog box, see the TWAIN driver Help When Scanning Originals of Mixed Sizes Using TWAIN Scanner Auto detect(Mixed-size) Original Size: detect(Uni-size) 7. Appendix ❖If [Gray Scale] is selected for Scan Type ❖If [Binary(Text)] or [Binary(Photo)] is selected in [Col./ Grad.:] ❖If [Gray Scale] is selected in [Col./ Grad.:] ❖ Single page file type ❖ Multi-pagefile type ❒ When you select to convert a scanned original to a single-pageTIFF/JPEG Compression (Gray Scale) •[On]...JPEG Page Shift ❖File path \DRIVERS\TWAIN ❖System requirements \UTILITY\DESKV2 ❖Software installed with DeskTopBinder Lite This section explains the values of transmission function settings Sending E-mail Folder transmission Simultaneous Transmission Page Page The following table tells you the specifications of the scanner