Adv ance d Printing
21

Using Overlays

What is an Overlay?

An overlay is text and/or images stored in the computer hard
dis k driv e (H DD) as a s pecia l file form at th at ca n be p rint ed on
any do cu ment. O v e r la y s ar e o fte n u s ed to take the p lac e o f
preprinted forms and letterhead paper. Rather than using
preprinted letterhead, you can create an overlay containing the
exact same information that is currently on your letterhead. To
print a letter with you r company ’ s letterhead, you do not need
to load preprinted letterhead paper in the printer . You need only
tell the printer to p rint the le tter hea d overlay o n yo u r
document.

Creating a New Page Overlay

To use a page overlay, you must create a new page overlay
containing your logo or image.
1
Create or open a document containing text or an image for
use in a new page overlay. P osition the items exactly as
you w i sh them to appear when pr in ted as an overla y.
2
To sav e the do cum ent as a n overlay, access printer
properties. See “Printing a Document” on page 12.
3
Click the
Extras
tab, and click
Edit
button in the
Overlay
section.
4
In t he E d i t Overlay window, c l ick
Create Overlay
.
5
In the Cr eate Over lay w i n dow, type a name of up to eigh t
characters in the
File name
box. Select the destination
path, if necessary. (The default is C:\Formover).
6
Click
Save
. The name ap pe ars o n the
Overlay List
box .
7
Click
OK
or
Yes
to finish crea ting .
The file is no t pr in ted . In ste ad it is stored on yo u r
computer hard disk drive.
N
OTE
: The overlay d ocume nt size m ust b e the same as the
docume nts you print with the overlay. Do not create an overlay
with a w ate rm ark.
WORLD BEST
Dear ABC
Regards
WORLD BEST

Using a Page Overlay

After an overlay has been created, it is ready to be printed with
your document. To print an overlay with a document:
1
Create o r op en the documen t you want to p rint.
2
To change the print settings from y our softwa re
application, access printer properties. See “Printing a
Document” on page 12.
3
Click the
Extras
tab.
4
Select the desired overlay from the
Overlay
drop-down
list box.
5
If the overlay file you w an t d o es n o t ap p e ar in the
Overlay
list, click
Edit
button and
Loa d Over lay
, and
select the overlay file.
If you have stored the overlay file you want to use in an
external source, you can also load the file when you access
the
Load Overlay
window .
After you select the file, click
Open
. The file appears in the
Overlay List
box and is available for printing. Select the
overlay from the
Overlay List
box.
6
If necessary, click
Confirm Page Overlay When
Printing
. If this box is checked, a message window
appears each time y o u subm it a do cume nt for printing,
asking you to confirm your wish to print an overlay on your
document.
If this box is not checked and an overlay has been
selected, the overlay auto ma tically prints wi th y o ur
document.
7
Click
OK
or
Yes
until printing begins.
The selected overlay dow nloads with your print job and
prints on your document.
N
OTE
: The resolution of the overlay document must be the
same as th at o f the do cu m ent you will print w ith the overlay.

Deleting a Page Overlay

You can delete page overlays that you no longer use.
1
In the p rinter p rop e rties wi ndow, click the
Extras
tab.
2
Click the
Edit
button in the
Overlay
section.
3
Select the o verlay yo u w ant to delete from th e
Overlay
List
box.
4
Click
Delete Overlay
.
5
When a confirm ing messa ge w indow ap pears, click
Yes
.
6
Click
OK
until you exit the Print window.