Lexmark 16M1985 Sending a fax at a scheduled time, Viewing a fax log, Blocking junk faxes, 115

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Sending a fax at a scheduled time

1Load an original document faceup, short edge first into the ADF or facedown on the scanner glass.

Note: Do not load postcards, photos, small items, transparencies, photo paper, or thin media (such as magazine clippings) into the ADF. Place these items on the scanner glass.

2If you are loading a document into the ADF, then adjust the paper guides.

3On the home screen, touch Fax.

4Enter the fax number using the numbers on the touch screen or keypad.

5Touch Options.

6Touch Advanced Options.

7Touch Delayed Send.

Note: If Fax Mode is set to Fax Server, the Delayed Send button will not appear. Faxes waiting for transmission are listed in the Fax Queue.

8Touch the arrows to adjust the time the fax will be transmitted.

The time is increased or decreased in increments of 30 minutes. If the current time is shown, the left arrow is unavailable.

9Touch Done.

10Touch Fax it.

Note: The document is scanned and then faxed at the scheduled time.

Viewing a fax log

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Reports.

4Click Fax Job Log or Fax Call Log.

Blocking junk faxes

1Type the printer IP address into the address field of your Web browser.

Note: If you do not know the IP address of the printer, then print a network setup page and locate the IP address in the TCP/IP section.

2Click Settings.

3Click Fax Settings.

4Click Analog Fax Setup.

Faxing

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Contents July Users GuidePage Contents Copying Loading paper and specialty media105 Customizing copy settings108 Faxing 111125 120138 129150 164 252 234262 266 Troubleshooting311 294Safety info rm ation Page Finding information about the printer Learn in g about the printerTelephone support Click Technical Support Printer configurationsBasic models Mail supportBasic functions of the scanner Selecting a location for the printerUsing the scanner glass Using the ADFUnderstanding the ADF and scanner glass Dial Pause Press Understanding the printer control panelItemDescription Understanding the home screenCartridge Sample touch screen Using the touch-screen buttonsOther touch-screen buttons Selected radio button Cancel Jobs Continue Features Add itional p rinter se t up Installing internal optionsAvailable internal options Accessing the system board to install internal options Page Installing a memory card Installing a flash memory or firmware card Page Installing an Internal Solutions Port Page Page Page Page Page Installing a printer hard disk Page Page Page Installing a fax card Page Attaching cables Printing a menu settings Verifying printer setupFor Windows users Setting up the printer softwarePrinting a network setup Installing printer softwareClick Printers and Faxes Using the World Wide WebClick Settings ΠPrinters Updating available options in the printer driverMac OS X version 10.4 and earlier Setting up wireless printingClick Suggested Installing the printer on a wireless network WindowsPrepare to configure the printer Installing the printer on a wireless network MacintoshClick Wireless Network Attach Enter the printer information Configure the printer for wireless accessConfigure your computer to use the printer wirelessly Click AppleTalk Installing the printer on a wired networkChoose the Default Browser tab Click More Printers For Windows usersWindows XP and earlier Click Install Printer and SoftwareFor Macintosh users Windows VistaMac OS X version Double-clickPrint Center or Printer Setup UtilityMac OS X version 10.4 and earlier Click Control Panel Click Configure PortWindows XP WindowsFor Mac users Windows Vista Setting up serial printingWindows XP and earlier Windows Windows XPChoosing a fax connection Setting up the printer to faxCountry/region United Kingdom Italy Ireland Sweden Finland Using an RJ11 adapterNorway France Denmark Portugal Australia Spain South Africa Turkey Country/region Saudi Arabia Israel United Arab EmiratesEgypt Poland Bulgaria Czech Republic Russia BelgiumCountry/region Connecting directly to a telephone wall jack in Germany Connecting to a telephone Connecting to an answering machine Page Connecting to a computer with a modem Click Settings Click Fax Settings Click Analog Fax Setup Setting the outgoing fax name and numberTurning Daylight Saving Time on Setting the date and timeClick Links & Index Click Set Date and Time Specify a unit of measurement Setting the Paper Size and Paper TypeConfiguring Universal paper settings Load in g pape r a nd s p ecialty med iaLoading the standard or optional 250-sheet or 550-sheet tray Page ABC Loading the 2000-sheet tray Page ABC Insert the tray Loading paper and specialty media Loading the multipurpose feeder ABC ABC Loading the envelope feederPage Linking trays Linking and unlinking traysUnlinking trays Click Custom Names Click SettingsAssigning a custom paper type name Changing a Custom Type x namePap er and specialty m edia g uidelin es Paper characteristicsPaper guidelines Selecting preprinted forms and letterhead Storing paper Using recycled paper and other office papersPaper sizes supported by the printer Supported paper sizes, types, and weightsLetter Legal Executive Oficio1 Folio1 Statement1 Envelope DL Envelope Other Envelope Universal3,4Card stock Envelopes Labels Paper types and weights supported by the printerPaper types and weights supported by the finisher PaperFinisher Output Expander Bin Mailbox Making a quick copy Copying using the ADFCop ying Making copiesMaking transparencies Copying using the scanner glassCopying photos Copying on specialty mediaCopying to letterhead Customizing copy settingsCopying from one size to another Copying a document that contains mixed paper sizes Making copies using paper from a selected trayExample 1 Copying to mixed paper sizes Touch Copy from, and then touch Mixed Letter/Legal Copying on both sides of the paper duplexingReducing or enlarging copies Example 2 Copying to a single paper sizeCollating copies Adjusting copy qualityCollated Between Copies Between Jobs Between Pages Placing separator sheets between copiesCopying multiple pages onto a single sheet Touch Separator SheetsTouch Custom Job Creating a custom job job buildPlacing an overlay message on each Job interruptPlacing information on copies Placing the date and time at the top of eachUnderstanding the copy screens and options Canceling a copy jobSides Duplex ContentScale DarknessCustom Job ContentPaper Saver Advanced Imaging104 Improving copy qualityAdvanced Duplex Save as ShortcutGetting ready to e-mail Setting up the e-mail functionClick E-mail Settings Click Setup E-mail Server MailingCreating an e-mail shortcut Configuring the e-mail settingsCreating an e-mail shortcut using the Embedded Web Server Creating an e-mail shortcut using the touch screenMailing a document Sending an e-mail using the touch screenSending an e-mail using a shortcut number Sending an e-mail using the address book108 Customizing e-mail settingsAdding e-mail subject and message information Changing the output file typeUnderstanding e-mail options Canceling an e-mailAdvanced Options ResolutionMail Message Send As111 Sending a fax using the printer control panelFaxing Sending a faxCreating shortcuts Sending a fax using the computer112 113 Using shortcuts and the address bookUsing fax shortcuts Using the address book114 Customizing fax settingsChanging the fax resolution Making a fax lighter or darker115 Sending a fax at a scheduled timeViewing a fax log Blocking junk faxesClick the Block No Name Fax option Canceling an outgoing faxUnderstanding fax options 116117 118 Improving fax qualityHolding and forwarding faxes Holding faxesFax Mail Forwarding a fax119 Print Print and Forward120 Scanning to an FTP address using the keypadScan ning to an FT P a d dress Scanning to an FTP addressClick FTP Shortcut Setup Scanning to an FTP address using a shortcut numberScanning to an FTP address using the address book Creating an FTP shortcut using the Embedded Web ServerUnderstanding FTP options Creating an FTP shortcut using the touch screen122 123 124 Improving FTP qualityClick Scan Profile Scan ning to a comp u t er or fla sh d riv eScanning to a computer 125126 Quick SetupScanning to a flash drive Understanding scan profile optionsColor Default ContentFormat Type CompressionAdvanced Imaging Improving scan quality128 Printing on specialty media Tips on using letterheadPrin ting Printing a documentTips on using envelopes Tips on using transparencies130 Page Holding jobs in the printer Printing confidential and other held jobs132 133 Printing confidential and other held jobs from WindowsTouch Confidential Jobs 134 Printing from a flash drivePrinting a directory list Canceling a print jobCanceling a print job from the printer control panel Printing information pages136 Canceling a print job from the computerClick Control Panel Click Hardware and Sound Click Printers 137 Paper recommendations Clearing jamsAvoiding jams Paper tray recommendations201 paper jams Understanding jam numbers and locations139 140 141 Paper jamTouch Continue 142 Paper jams143 144 145 146 Staple jams147 148 Touch Restart Job 149150 Security Settings HelpUnd ersta ndin g print e r men us Menus list151 Default Source menuPaper menu Paper Size/Type menuTray x Type 152MP Feeder Size Envelope Feeder Type 153MP Feeder Type Envelope Feeder SizeManual Envelope Size 154Manual Paper Size Manual Paper Type155 Configure MP menuEnvelope Enhance Substitute Size menu156 Paper Texture menu157 Paper Weight menu158 159 Paper Loading menu160 Custom Types menuCustom Scan Sizes menu Custom Names menu161 Custom Bin Names menu Universal Setup menu162 Output Bin Bin Setup menuConfigure Bins 163164 Reports menu165 Network/Ports menuActive NIC menu Standard Network or Network x menusNetwork Buffer PS SmartSwitchNPA Mode 166167 Smtp Setup menuStd Network Setup Net x SetupNetwork Card menu Network Reports menu168 169 TCP/IP menu170 IPv6 menuAppleTalk menu Wireless menu171 LexLink menu NetWare menu172 173 Standard USB menuUSB Buffer 174USB With ENA 175 Parallel x menuParallel Buffer Protocol Parallel Mode176 Advanced Status177 Serial x menuParallel With ENA Robust XON 178Serial Buffer Serial ProtocolHonor DSR 179Baud Data Bits ParityMiscellaneous menu Panel LoginsRemote Logins Security menuDisk Wiping menu Confidential Print menu181 Manual Method 182Manual Wiping Automatic MethodSet Date/Time menu Security Audit Log menu183 184 Settings menuGeneral Settings menu Enable NTPEco-Mode Quiet ModeRun Initial setup 185Scan to PC Port Range 186Keyboard Paper SizesDisplayed Information 187188 189 Timeouts Location Alarms190 191 Print Recovery192 Copy Settings menuFactory Defaults Content193 194 195 Custom Job scanning 196Overlay Custom Overlay Allow priority copies197 Fax Mode Analog Fax Setup menu Fax Settings menu198 199 Darkness Dial Prefix Dialing Prefix Rules 200201 202 Sharpness Enable Color Fax ScansAuto Convert Color Faxes to Mono Faxes 203 204 205 Fax Mode Fax Server Setup menuDarkness Orientation Fax Resolution206 Primary Smtp Gateway Secondary Smtp Gateway Image Format207 Mail Settings menuEnable Analog Receive Mail Server SetupFormat 208Color 209Mail Bit Depth 210Jpeg Quality Mail images sent asSharpness 211212 FTP Settings menuUse cc/bcc 213 FTP bit Depth 214Base File Name Custom Job Scanning Flash Drive menu Scan Settings215 216 Photo Jpeg Quality 217Scan bit Depth 218Duplex Binding Print Settings219 Copies Paper SourceUp Ordering 220Up pages/side Up BorderSetup menu Print Settings221 Resource Save 222Download Target Job AccountingCopies Finishing menu223 Print All OrderUp pages-side 224225 Quality menu226 Utilities menu227 PCL Emul menu PostScript menu228 PCL Emulation Settings Symbol Set229 Tray Renumber 230Scale Html menu231 Font SizeXPS menu Image menu232 233 Help menuUnd ersta ndin g print e r message s List of status and error messagesConnect xbps Disk Full Scan Job CanceledClose door or insert cartridge Close finisher side doorFlushing buffer Fax partition inoperative. Contact system administratorFax Station Name not set up Fax Station Number not set upJob stored for delayed transmission Install binInstall envelope feeder Install TrayLoad staples No analog phone line connected to modem, fax is disabledLoad src with Load manual feeder withReady No answerNo dial tone Queued for sendingRemove packaging material, check Reattach envelope feederReceive complete Receiving page nRemove paper from standard output bin Restore Held Jobs?Remove paper from all bins Remove paper from binScan Document Too Long Scanner Jam Access Cover OpenSmtp server not set up. Contact system administrator Some held jobs were not restoredUSB/USB Insufficient memory to support Resource Save featureUnsupported USB device, please remove Unsupported USB hub, please removeInsufficient memory, some Held Jobs were deleted Insufficient memory, some held jobs will not be restoredInsufficient memory to collate job Insufficient memory for Flash Memory Defragment operationDefective flash detected Ppds font errorNetwork x software error Serial option x errorStandard parallel port disabled Standard network software errorParallel port x disabled Serial port x disabledToo many disks installed Standard USB port disabledUSB port x disabled Configuration change, held jobs were not restoredIncompatible output bin Too many flash options installedToo many trays attached Incompatible envelope feederCartridge low Routine maintenance neededDisk full Unformatted diskReplace all originals if restarting job Scanner DisabledScanner Service Error Service message251 Emulation error, load emulation option252 Cleaning the exterior of the printerCleaning the scanner glass Main taining th e prin t er253 Adjusting scanner registrationTouch Scanner Manual Registration Touch Copy Quick Test 254Touch ADF Front or ADF Back Checking the status of supplies from a network computer Storing suppliesConserving supplies Checking the status of suppliesFor the US and Canada Ordering suppliesOrdering print cartridges 256257 Ordering a maintenance kitFor Latin America Ordering charge rolls Ordering an ADF maintenance kitOrdering a fuser Ordering a transfer rollerOrdering staple cartridges Ordering ADF replacement partsRecycling Lexmark products Moving the printerMoving the printer to another location Setting the printer up in a new location260 261 Shipping the printer262 Setting up e-mail alertsAdm inistra tiv e support Checking the device status263 Adjusting the brightness of the displayTouch Settings Touch General Settings Viewing reportsUsing the printer control panel Adjusting Power SaverRestoring the factory default settings Using the Embedded Web Server265 Troublesho oting Solving basic printer problemsSolving printing problems Error message about reading USB drive appearsConfidential and other held jobs do not print Jobs do not print267 268 Job takes longer than expected to printJob prints from the wrong tray or on the wrong paper Incorrect characters print269 Tray linking does not workLarge jobs do not collate Unexpected page breaks occurPoor copy quality Solving copy problemsCopier does not respond Scanner unit does not close271 Scan was not successful Solving scanner problemsPartial document or photo copies Checking an unresponsive scanner273 Scanning takes too long or freezes the computerPoor scanned image quality Partial document or photo scansCannot send or receive a fax Solving fax problemsCannot scan from a computer Caller ID is not shown275 276 Temporarily Disable Call WaitingCheck the Ring Count Delay Settings Can send but not receive faxesReceived fax has poor print quality Can receive but not send faxes277 Paper trays Solving option problems278 Envelope feeder Sheet tray279 Hard disk with adapter Internal Solutions PortOutput options Flash memory cardThat jammed does not reprint after you clear the jam Solving paper feed problemsPaper frequently jams Paper jam message remains after jam is cleared282 Solving print quality problemsIsolating print quality problems Blank pages283 Characters have jagged or uneven edgesClipped images Ghost images284 Check the Toner Darkness SettingGray background Incorrect marginsPaper has Absorbed Moisture DUE to High Humidity Paper curlPrint irregularities 285Repeating Marks Occur Evenly Down Repeating defects286 Fuser MAY be Worn or DefectiveSolid black or white streaks Skewed print287 Toner is LOW Check the DARKNESS, BRIGHTNESS, and Contrast SettingsPrint is too light 288289 Print is too darkStreaked vertical lines Solid color pages290 Toner rubs off Toner fog or background shading appears on291 292 Embedded Web Server does not openToner specks Transparency print quality is poor293 Contacting Customer Support294 Edition noticeLexmark International, Inc. All rights reserved 295 TrademarksIndustry Canada notices Exposure to radio frequency radiation296 297 Radio interference noticeIndustry Canada Canada 298 European Community EC directives conformityNoise emission levels India emissions notice299 300 Temperature information301 302 Verwendung dieses Produkts in der Schweiz Using this product in SwitzerlandSouth Africa telecommunications notice Utilisation de ce produit en Suisse304 Power consumptionLaser notice Laser advisory label305 Statement of Limited Warranty306 Limited warrantyLimitation of liability 307308 309 Microsoft Corporation Notices 310311 SymbolsIndex Numerics312 Creating shortcuts using the touch screenFax screen Advanced options 117 options 116 313314 315 Remove 243 Unsupported USB hub, please 316317 Copying using 93 Scanner Jam Access Cover OpenDiamonds 318
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16M1840, X658d, 16M1260, 16M1742, X652de specifications

Lexmark has established itself as a robust player in the printer and imaging solutions market, continuously evolving its offerings to meet diverse business needs. Among its notable products are the Lexmark 16M1994 toner cartridge, along with the X658dtfe, X656de, and X654de multifunction printers. Each of these models is known for its reliability, efficiency, and advanced features.

The Lexmark 16M1994 toner cartridge is a crucial component designed to deliver sharp, high-quality prints. It has a generous yield, ensuring that users can produce documents with minimal interruptions. This toner is engineered to work seamlessly with various Lexmark printers, resulting in consistent quality and vibrant color reproduction. Its innovative formulation provides a smooth flow of toner, reducing the chances of clogging and enhancing overall print performance.

The X658dtfe model is a high-performance multifunction printer that stands out with its ability to handle demanding workloads. It features a fast print speed of up to 55 pages per minute and supports high-volume printing with a robust paper capacity. The X658dtfe is equipped with advanced scanning capabilities, including duplex scanning, which allows for efficient document handling. The device also offers optional finishing tasks such as stapling and hole punching, making it a versatile choice for offices that require multifunctional capabilities.

Similarly, the X656de and X654de models cater to businesses needing efficient printing, scanning, copying, and faxing solutions. Both models are energy-efficient and come with Lexmark’s eco-friendly technologies, ensuring minimal environmental impact while maintaining high productivity. They feature intuitive touch-screen interfaces, making them user-friendly and easy to navigate.

Key technologies across these devices include Lexmark’s Unison Toner, which enables superior print quality and lower total cost of ownership. The flexible architecture of the X600 series printers supports various media types and sizes, enabling users to produce everything from simple documents to intricate marketing materials.

In conclusion, the Lexmark 16M1994 cartridge and the X658dtfe, X656de, and X654de multifunction printers embody the company’s commitment to quality and efficiency. Their unique features, advanced technologies, and eco-friendly approach make them suitable for any business looking to enhance productivity while maintaining exceptional print quality. These devices not only streamline printing tasks but also adapt to the evolving needs of modern workplaces.
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