Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Telephone Settings screen, Code Function

Page 17

INSTALLATION

The information you provide in this screen appears on the cover page of each fax you send, if you use a cover page. Fields may be left blank. The fax telephone number you specify does not have to be the same as the number you use to send faxes.

Follow these steps to create a fax cover page:

1.Type your name and press Enter.

2.Type your company name, and press Enter.

3.Type the fax telephone number for any responses you may receive, and press Enter to continue.

Telephone Settings screen

After you have established your User's Fax ªFromº Information, the Telephone Settings screen appears:

Use the Telephone Settings screen to supply any access codes required to place outside calls from your telephone system, and to establish pulse or tone dialing. You may specify up to nine characters. The codes you specify are added before the fax telephone number when you send a fax.

The fax software recognizes the following characters for access codes:

Code

Function

0 through 9

Dialing numbers

* and #

Sounds the tones corresponding

 

to these keys on tone telephones

W

Wait for dial tone

, (comma)

2 second pause

[ ]

Square brackets protect internal

 

accounting codes, credit card

 

numbers, and so forth. Any

 

number placed within the square

 

brackets gets dialed, but does not

 

appear on the fax cover sheet or

 

header.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Europe 50 Hz, 220 to 240 V equipment SafetyCanada Do this Laser safetyOperational safety Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Operation Administering the fax softwareTroubleshooting Fax Setup menuAppendices IndexPage About this guide IntroductionConventions Text conventionsProcedure conventionsÐMS-DOS Procedure conventionsÐprinterKeyboard key Key+keyFax printer utility InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionCode Function Telephone Settings screenInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Serial port printer connections Initial settingsWindows installations Loading the fax software in MS-DOS Changing the Windows InstallationLoad order Installing fax software on a networkUnloading fax software from system memory Printer port Timeout settingsOperation Using the Fax Pop-up menuSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Using the Phonebook to send a fax Using the Phonebook in MS-DOSAdding Phonebook entries Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Using the Group Phonebook for a broadcast message Using the Group Phonebook to broadcast a faxCreating a Group Phonebook entry Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Operation Setting outside access codes Fax job resolutionMaking choices in the fax software dialog boxes Using fax software in WindowsSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Changing the outside access code Page Changing the fax software basic settings Administering the fax softwareChanging the hot-key combination example Changing the basic settings with the install programEnabling the Fax Pop-up menu Printing and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Transmission Status Reports Fax machine identificationNumber of retries Retry intervalAutomatic Activity Report Y/N Editing fax timeout settingsTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordAdministering the FAX Software Displaying and editing the fax queue Using the Fax Manager utilityCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Fax Mode Fax setup item descriptionsClock Setup DateSend Setup Automatic Tray Switching Receive SetupHeader Ring CountOutput Destination Fax setup configuration examplesSetting tray 1 as the default input tray for fax received Press the Enter key Disabling automatic tray switching for fax receivedThrough 9 7. Use the numeric keypad to enter the date Setting the dateSetting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax software error messages TroubleshootingEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Result/Reason Action Fax Setup menu error messagesFax Setup menu error messages Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Adding a hard disk Performance enhancementAdding memory Page Related publications Related publicationsXerox MRP Family publications InternationalTCP/IP Index Fax See also Group Phonebook PasswordsPSFAX.COM Windows, see Microsoft Windows environment
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4220/MRP, 4219/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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