Xerox 4219/MRP, 4230/MRP, 4220/MRP manual Operation, Administering the fax software

Page 8

TABLE OF CONTENTS

2. Operation

2-1

 

Using the Fax Pop-up menu

2-1

 

 

 

 

 

Sending a fax from a MS-DOS application

2-2

 

 

 

 

 

Using the Phonebook in MS-DOS

2-5

 

 

 

 

 

 

Adding Phonebook entries

2-5

 

 

 

 

 

 

Using the Phonebook to send a fax

2-5

 

 

 

 

 

 

Editing a Phonebook entry

2-5

 

 

 

 

 

 

Deleting a Phonebook entry

2-6

 

 

 

 

 

Broadcast fax

2-6

 

 

 

 

 

 

Using the Phonebook to broadcast a fax

2-6

 

 

 

 

 

 

Using the Group Phonebook to broadcast a fax

2-7

 

 

 

 

 

Using advanced fax options in MS-DOS

2-8

 

 

 

 

 

 

Accessing the Advanced Fax Options screen

2-8

 

 

 

 

 

 

Delaying a fax transmission

2-8

 

 

 

 

 

 

Fax job resolution

2-10

 

 

 

 

 

 

Setting outside access codes

2-10

 

 

 

 

 

Using fax software in Windows

2-11

 

 

 

 

 

 

Making choices in the fax software dialog boxes

2-11

 

 

 

 

 

 

Sending a fax from a Windows application

2-12

 

 

 

 

 

 

Printing a fax from a Windows application

2-13

 

 

 

 

 

Using the Phonebook in Windows

2-14

 

 

 

 

 

 

Adding a Phonebook entry

2-14

 

 

 

 

 

 

Using the Phonebook for broadcast fax

2-15

 

 

 

 

 

 

Creating a Group Phonebook

2-16

 

 

 

 

 

 

Using the Group Phonebook for a broadcast fax

2-16

 

 

 

 

 

Fax options in the Windows environment

2-17

 

 

 

 

 

 

Delaying fax transmissions

2-17

 

 

 

 

 

 

Setting the fax job resolution

2-18

 

 

 

 

 

 

Changing the outside access code

2-19

 

 

 

3. Administering the fax software

3-1

 

 

 

 

Changing the fax software basic settings

3-1

 

 

 

 

 

 

Changing the basic settings with the install program

3-2

 

 

 

 

 

 

Enabling the Fax Pop-up menu

3-2

 

 

 

 

 

 

Changing the hot-key combination example

3-2

 

 

 

 

 

Setting advanced options with INSTALL/A

3-3

 

 

 

 

 

 

Running the INSTALL/A program

3-3

 

 

 

 

 

 

Printing and editing internal settings

3-3

 

 

 

 

 

Editing fax timeout settings

3-6

 

 

 

 

 

 

Specifying the fax job start timeout

3-7

 

 

 

 

viii

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Europe 50 Hz, 220 to 240 V equipment SafetyCanada Do this Laser safetyOperational safety Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Administering the fax software OperationFax Setup menu TroubleshootingAppendices IndexPage Introduction About this guideConventions Text conventionsProcedure conventionsÐprinter Procedure conventionsÐMS-DOSKeyboard key Key+keyInstallation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenTelephone Settings screen Code FunctionInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Serial port printer connections Initial settingsWindows installations Changing the Windows Installation Loading the fax software in MS-DOSLoad order Installing fax software on a networkUnloading fax software from system memory Timeout settings Printer portUsing the Fax Pop-up menu OperationSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Using the Phonebook in MS-DOS Using the Phonebook to send a faxAdding Phonebook entries Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Using the Group Phonebook to broadcast a fax Using the Group Phonebook for a broadcast messageCreating a Group Phonebook entry Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Operation Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Changing the outside access code Page Administering the fax software Changing the fax software basic settingsChanging the hot-key combination example Changing the basic settings with the install programEnabling the Fax Pop-up menu Printing and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Fax machine identification Transmission Status ReportsNumber of retries Retry intervalEditing fax timeout settings Automatic Activity Report Y/NTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionAdministering the FAX Software Using the Fax Manager utility Displaying and editing the fax queueCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Fax setup item descriptions Fax ModeClock Setup DateSend Setup Receive Setup Automatic Tray SwitchingHeader Ring CountOutput Destination Fax setup configuration examplesSetting tray 1 as the default input tray for fax received Disabling automatic tray switching for fax received Press the Enter keySetting the date Through 9 7. Use the numeric keypad to enter the dateSetting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Troubleshooting Fax software error messagesEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Result/Reason Action Fax Setup menu error messagesFax Setup menu error messages Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Adding a hard disk Performance enhancementAdding memory Page Related publications Related publicationsXerox MRP Family publications InternationalTCP/IP Index Fax Passwords See also Group PhonebookPSFAX.COM Windows, see Microsoft Windows environment
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4220/MRP, 4219/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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