Xerox 4220/MRP, 4230/MRP manual Fax options in the Windows environment, Delaying fax transmissions

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OPERATION

Fax options in the Windows environment

The following features are available from the Options dialog box:

·Changing outside access codes for one time only for the next fax.

·Delaying fax transmission until a specified time. (within 24 hours)

·Choosing the resolution for a fax job.

Each option is described below.

Delaying fax transmissions

This feature gives you the option to delay transmission of a fax to selected individuals or groups. For example, you may choose to use this option to send a fax after business hours when the cost of telephone calls is lower.

If you change you mind about a delayed transmission, access the fax queue using the Fax Manager utility in MS-DOS. With the Fax Manager, you can change the transmission time of any job, send it immediately, or remove it from the queue. For additional information, see ªCanceling or rescheduling a delayed fax transmissionº section in the ªAdministering the fax softwareº chapter.

You can schedule a delayed transmission to several individuals in your Phonebook, or to groups using the Group Phonebook.

Your computer and fax printer must be running at the time selected for the delayed transmission.

The PSFAXQ.COM program must be loaded. Windows does not need to be running to complete the transmission if PSFAX.COM is loaded.

NNote: If you try to print at the time of the delayed transmission, the printer is busy until the fax is sent.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Canada SafetyEurope 50 Hz, 220 to 240 V equipment Operational safety Laser safetyDo this Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Operation Administering the fax softwareIndex Fax Setup menuTroubleshooting AppendicesPage Text conventions IntroductionAbout this guide ConventionsKey+key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Keyboard keyFax printer utility InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionCode Function Telephone Settings screenInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Windows installations Initial settingsSerial port printer connections Loading the fax software in MS-DOS Changing the Windows InstallationUnloading fax software from system memory Installing fax software on a networkLoad order Printer port Timeout settingsOperation Using the Fax Pop-up menuSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Editing a Phonebook entry Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Adding Phonebook entriesBroadcast fax Using the Phonebook to broadcast a faxDeleting a Phonebook entry Editing the Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Creating a Group Phonebook entryAccessing the Advanced Fax Options screen Using advanced fax options in MS-DOSDelaying a fax transmission Operation Setting outside access codes Fax job resolutionMaking choices in the fax software dialog boxes Using fax software in WindowsSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Changing the outside access code Page Changing the fax software basic settings Administering the fax softwareEnabling the Fax Pop-up menu Changing the basic settings with the install programChanging the hot-key combination example Running the INSTALL/A program Setting advanced options with INSTALL/APrinting and editing internal settings Number of rings before answer Retry interval Fax machine identificationTransmission Status Reports Number of retriesSet fax clock Time/Data Editing fax timeout settingsAutomatic Activity Report Y/N Timestamp each fax Y/NSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordAdministering the FAX Software Displaying and editing the fax queue Using the Fax Manager utilityCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Date Fax setup item descriptionsFax Mode Clock SetupSend Setup Ring Count Receive SetupAutomatic Tray Switching HeaderSetting tray 1 as the default input tray for fax received Fax setup configuration examplesOutput Destination Press the Enter key Disabling automatic tray switching for fax receivedThrough 9 7. Use the numeric keypad to enter the date Setting the dateSetting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax software error messages TroubleshootingEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesFax Setup menu error messages Result/Reason Action Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Adding memory Performance enhancementAdding a hard disk Page International Related publicationsRelated publications Xerox MRP Family publicationsTCP/IP Index Fax See also Group Phonebook PasswordsPSFAX.COM Windows, see Microsoft Windows environment
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4220/MRP, 4219/MRP, 4230/MRP specifications

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