Xerox 4219/MRP Broadcast fax, Deleting a Phonebook entry, Using the Phonebook to broadcast a fax

Page 32

OPERATION

the PostScript resolution, enter a new password (limited to 30 characters or less) for the receiving fax printer.

4. Press F10 for the Phonebook to activate your changes.

Deleting a Phonebook entry

Follow this procedure to delete an entry:

1.Use the arrow keys to highlight the entry to delete.

2.Press Delete.

A confirmation screen appears.

3.Do one of the following:

·Press Enter to verify deletion of this entry.

·Press Esc to cancel the deletion and return to the Fax Phonebook screen.

Broadcast fax

A broadcast fax allows you to send a fax to multiple recipients in your Phonebook. The fax software offers two ways to send a broadcast fax:

·Select an individual entry in the Phonebook

·Use the Group Phonebook.

NNote: To use this feature, a memory-resident PSFAXQ.COM program must be loaded before loading PSFAX. If you chose automatic loading during installation, PSFAXQ.COM loads automatically before PSFAX.COM at the time your computer boots. If you did not chose automatic loading, you must run PSFAXQ.COM before PSFAX.COM in order to use the fax software broadcast features.

Using the Phonebook to broadcast a fax

Follow this procedure to use the phonebook to send a broadcast fax:

1.Press F2 from the Fax Pop-up menu to display the Phonebook.

2.Highlight the entry you want to include in the broadcast fax and press the Spacebar or Ctrl+Enter to select the entry. A triangular mark appears to the left of each entry selected.

To deselect a marked entry, highlight the entry and press Spacebar or Ctrl+Enter.

3.When all the recipients are selected for the broadcast fax, press F10 to return to the Fax Pop-up menu.

A message appears indicating the number of recipients you selected.

4.End the fax. A fax copy is delivered to each recipient selected.

2-6

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

Page 31 Page 33
Image 32
Page 31 Page 33
Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Europe 50 Hz, 220 to 240 V equipment SafetyCanada Do this Laser safetyOperational safety Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Administering the fax software OperationFax Setup menu TroubleshootingAppendices IndexPage Introduction About this guideConventions Text conventionsProcedure conventionsÐprinter Procedure conventionsÐMS-DOSKeyboard key Key+keyInstallation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenTelephone Settings screen Code FunctionInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Serial port printer connections Initial settingsWindows installations Changing the Windows Installation Loading the fax software in MS-DOSLoad order Installing fax software on a networkUnloading fax software from system memory Timeout settings Printer portUsing the Fax Pop-up menu OperationSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Using the Phonebook in MS-DOS Using the Phonebook to send a faxAdding Phonebook entries Editing a Phonebook entryDeleting a Phonebook entry Using the Phonebook to broadcast a faxBroadcast fax Using the Group Phonebook to broadcast a fax Using the Group Phonebook for a broadcast messageCreating a Group Phonebook entry Editing the Group Phonebook entryDelaying a fax transmission Using advanced fax options in MS-DOSAccessing the Advanced Fax Options screen Operation Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Changing the outside access code Page Administering the fax software Changing the fax software basic settingsChanging the hot-key combination example Changing the basic settings with the install programEnabling the Fax Pop-up menu Printing and editing internal settings Setting advanced options with INSTALL/ARunning the INSTALL/A program Number of rings before answer Fax machine identification Transmission Status ReportsNumber of retries Retry intervalEditing fax timeout settings Automatic Activity Report Y/NTimestamp each fax Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionAdministering the FAX Software Using the Fax Manager utility Displaying and editing the fax queueCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Fax setup item descriptions Fax ModeClock Setup DateSend Setup Receive Setup Automatic Tray SwitchingHeader Ring CountOutput Destination Fax setup configuration examplesSetting tray 1 as the default input tray for fax received Disabling automatic tray switching for fax received Press the Enter keySetting the date Through 9 7. Use the numeric keypad to enter the dateSetting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Troubleshooting Fax software error messagesEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Result/Reason Action Fax Setup menu error messagesFax Setup menu error messages Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Adding a hard disk Performance enhancementAdding memory Page Related publications Related publicationsXerox MRP Family publications InternationalTCP/IP Index Fax Passwords See also Group PhonebookPSFAX.COM Windows, see Microsoft Windows environment
Related manuals
Manual 56 pages 52.48 Kb Manual 274 pages 19.57 Kb

4220/MRP, 4219/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
Top Page Image Contents