Xerox 4230/MRP, 4220/MRP, 4219/MRP manual Printing a fax from a Windows application

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OPERATION

7.Click on Send Fax. If you are not using a cover page, skip to step 11. If using a cover page, the Cover Page Settings dialog box appears.

8.If desired, type the name and company name of the recipient in the To Name and To Company fields. If these fields are blank or do not contain the desired information, type your name and company name in these fields.

9.Do one of the following:

·Type the subject of your fax in the Regarding: field.

·Leave the Regarding: field blank.

10.Type a message of up to seven lines in the Cover Note area, or leave it blank. Press the Tab key in the Cover Note area to move down one line.

11.Click on Send Fax to begin transmission.

As transmission begins, you hear dialing sounds and the ringing of the telephone line at the fax printer, if this feature is enabled.

After transmission is complete, the printer prints out a time- stamped confirmation report indicating whether the transmission was successful. If the transmission did not succeed (because of a busy signal, for example), try faxing again at a later time by following the steps above.

Printing a fax from a Windows application

Folow these steps to print a document instead of sending a fax:

1.Issue the PRINT command in your Windows application.

2.Select Print on the Fax or Print dialog box. Your job prints.

XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Safety CanadaEurope 50 Hz, 220 to 240 V equipment Laser safety Operational safetyDo this Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Operation Administering the fax softwareIndex Fax Setup menuTroubleshooting AppendicesPage Text conventions IntroductionAbout this guide ConventionsKey+key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Keyboard keyFax printer utility InstallationHardware and software requirements Before you begin installationSelecting the hard disk and directory Installation procedureUsers Fax ªFromº Information screen Printer port selectionCode Function Telephone Settings screenInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Initial settings Windows installationsSerial port printer connections Loading the fax software in MS-DOS Changing the Windows InstallationInstalling fax software on a network Unloading fax software from system memoryLoad order Printer port Timeout settingsOperation Using the Fax Pop-up menuSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Editing a Phonebook entry Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Adding Phonebook entriesUsing the Phonebook to broadcast a fax Broadcast faxDeleting a Phonebook entry Editing the Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Creating a Group Phonebook entryUsing advanced fax options in MS-DOS Accessing the Advanced Fax Options screenDelaying a fax transmission Operation Setting outside access codes Fax job resolutionMaking choices in the fax software dialog boxes Using fax software in WindowsSending a fax from a Windows application Printing a fax from a Windows application Adding a Phonebook entry Using the Phonebook in WindowsUsing the Phonebook for broadcast fax Creating a Group Phonebook Using the Group Phonebook for a broadcast faxFax options in the Windows environment Delaying fax transmissionsSetting the fax job resolution Changing the outside access code Page Changing the fax software basic settings Administering the fax softwareChanging the basic settings with the install program Enabling the Fax Pop-up menuChanging the hot-key combination example Setting advanced options with INSTALL/A Running the INSTALL/A programPrinting and editing internal settings Number of rings before answer Retry interval Fax machine identificationTransmission Status Reports Number of retriesSet fax clock Time/Data Editing fax timeout settingsAutomatic Activity Report Y/N Timestamp each fax Y/NSpecifying the fax job end timeout Specifying the fax job start timeoutEditing printer port redirection Editing the fax printer passwordAdministering the FAX Software Displaying and editing the fax queue Using the Fax Manager utilityCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Date Fax setup item descriptionsFax Mode Clock SetupSend Setup Ring Count Receive SetupAutomatic Tray Switching HeaderFax setup configuration examples Setting tray 1 as the default input tray for fax receivedOutput Destination Press the Enter key Disabling automatic tray switching for fax receivedThrough 9 7. Use the numeric keypad to enter the date Setting the dateSetting the redial count for a send configuration Setting the timeTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Fax software error messages TroubleshootingEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesFax Setup menu error messages Result/Reason Action Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Performance enhancement Adding memoryAdding a hard disk Page International Related publicationsRelated publications Xerox MRP Family publicationsTCP/IP Index Fax See also Group Phonebook PasswordsPSFAX.COM Windows, see Microsoft Windows environment
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4220/MRP, 4219/MRP, 4230/MRP specifications

The Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP are multifunction printers designed for businesses that require efficient printing, copying, and scanning solutions. These models exemplify Xerox's commitment to quality, reliability, and user-friendly features, making them ideal for both small and medium-sized enterprises.

One of the main features of these models is their versatility. They handle a wide range of paper formats, from letter-sized documents to larger legal-sized prints, and support various media types, including glossy and plain paper. This flexibility allows businesses to produce everything from basic documents to vibrant marketing materials without the need for multiple devices.

The Xerox 4219/MRP is noted for its compact design, making it suitable for office environments with limited space. It offers a robust printing speed of up to 19 pages per minute, ensuring fast document output. It incorporates advanced digital technology, ensuring that each print is sharp and clear, providing excellent image quality for both text and graphics.

In contrast, the Xerox 4220/MRP features enhanced printing speed, reaching up to 20 pages per minute. This model is ideal for teams that require higher volumes of prints on a daily basis. Both the 4219 and 4220 models come equipped with intuitive touch-screen controls, simplifying user interactions and minimizing training time.

The Xerox 4215/MRP stands out with its affordability and energy efficiency. This model is designed for budget-conscious businesses without compromising performance. It features automatic duplex printing, which reduces paper usage and cuts down operational costs. Its compact build and easy installation process make it a practical choice for any workspace.

The Xerox 4230/MRP, on the other hand, is designed for higher productivity needs, boasting a printing speed of up to 30 pages per minute. It incorporates advanced connectivity options, including wireless printing capabilities, mobile printing support, and integration with cloud services. This feature enables employees to print from various devices seamlessly, enhancing workflow efficiency.

All four models utilize Xerox’s proprietary imaging technology, ensuring exceptional image quality and consistent performance over time. They also come equipped with security features to protect sensitive information, such as password-protected printing and user authentication protocols.

In summary, the Xerox 4219/MRP, 4220/MRP, 4215/MRP, and 4230/MRP offer a range of features suitable for different business needs, from high-volume printing to cost-effective solutions. Their advanced technologies, user-friendly interfaces, and robust performance make them reliable choices for any modern office.
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