Xerox 4230/MRP manual Creating a Group Phonebook, Using the Group Phonebook for a broadcast fax

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OPERATION

Creating a Group Phonebook

Use the Group Phonebook feature in Windows to specify groups of people frequently included in broadcast fax transmissions. Create Group Phonebook entries by selecting entries from your Phonebook and entering a group name. Then, you can send a broadcast fax by simply selecting the group name from the Group Phonebook.

There are two methods of adding groups to the Group

Phonebook.

Method 1 1. Click on Phonebook in the Fax or Print dialog box.

2.Select individuals you want to group from the Phonebook dialog box by clicking on each one.

3.Click Save as Group.

The Enter Group Name dialog box appears.

4.Type the new group name. Select OK.

Method 2 1. Click Phonebook in the Fax or Print dialog box.

2.Click Group in the Phonebook dialog box.

The Group Phonebook dialog box displays, listing any groups previously created.

3.Click New.

4.Select individuals from the Phonebook to be in the new group by clicking on each one.

5.Click Save.

6.Enter the new group name in the Enter Group Name dialog box and select OK.

The Phonebook dialog box displays..

7.Click OK when finished.

Using the Group Phonebook for a broadcast fax

1.Click on the groups to receive the broadcast fax from the Group Phonebook dialog box.

More than one group may be selected for the broadcast by clicking each group required.

2.Click OK.

The Phonebook dialog box displays with members of your chosen groups tagged. If there is no further need to modify the group list, go to step 5.

3.To add other individuals to the broadcast, select them.

4.To deselect any individual entry that is tagged, select it.

5.Click OK.

The Cover Page dialog box displays (if you have chosen to use a cover page), or the Fax or Print dialog box.

6.Click Send Fax.

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XEROX MRP FAMILY FAX MODEM FOR MS-DOS OPERATOR GUIDE

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Contents Xerox MRP Family 4215/MRP, 4219/MRP, 4220/MRP, 4230/MRP Page Safety CanadaEurope 50 Hz, 220 to 240 V equipment Laser safety Operational safetyDo this Do not do this Xerox MRP Family FAX Modem for MS-DOS Operator Guide Table of contents Administering the fax software OperationAppendices Fax Setup menuTroubleshooting IndexPage Conventions IntroductionAbout this guide Text conventionsKeyboard key Procedure conventionsÐprinterProcedure conventionsÐMS-DOS Key+keyInstallation Fax printer utilityBefore you begin installation Hardware and software requirementsInstallation procedure Selecting the hard disk and directoryPrinter port selection Users Fax ªFromº Information screenTelephone Settings screen Code FunctionInstallation Windows Installation screen Fax Pop-up Menu for DOS Applications Automatic Loading Option screen Readme File Options screen Initial settings Windows installationsSerial port printer connections Changing the Windows Installation Loading the fax software in MS-DOSInstalling fax software on a network Unloading fax software from system memoryLoad order Timeout settings Printer portUsing the Fax Pop-up menu OperationSending a fax from a MS-DOS application Through Dialing numbers Sound the tones corresponding Operation Adding Phonebook entries Using the Phonebook in MS-DOSUsing the Phonebook to send a fax Editing a Phonebook entryUsing the Phonebook to broadcast a fax Broadcast faxDeleting a Phonebook entry Creating a Group Phonebook entry Using the Group Phonebook to broadcast a faxUsing the Group Phonebook for a broadcast message Editing the Group Phonebook entryUsing advanced fax options in MS-DOS Accessing the Advanced Fax Options screenDelaying a fax transmission Operation Fax job resolution Setting outside access codesUsing fax software in Windows Making choices in the fax software dialog boxesSending a fax from a Windows application Printing a fax from a Windows application Using the Phonebook in Windows Adding a Phonebook entryUsing the Phonebook for broadcast fax Using the Group Phonebook for a broadcast fax Creating a Group PhonebookDelaying fax transmissions Fax options in the Windows environmentSetting the fax job resolution Changing the outside access code Page Administering the fax software Changing the fax software basic settingsChanging the basic settings with the install program Enabling the Fax Pop-up menuChanging the hot-key combination example Setting advanced options with INSTALL/A Running the INSTALL/A programPrinting and editing internal settings Number of rings before answer Number of retries Fax machine identificationTransmission Status Reports Retry intervalTimestamp each fax Y/N Editing fax timeout settingsAutomatic Activity Report Y/N Set fax clock Time/DataSpecifying the fax job start timeout Specifying the fax job end timeoutEditing the fax printer password Editing printer port redirectionAdministering the FAX Software Using the Fax Manager utility Displaying and editing the fax queueCanceling or rescheduling a delayed fax transmission Printing an activity log Importing/Exporting Phonebook files Administering the FAX Software Fax Setup menu Fax Setup menu Send/Receive Setup submenus Clock Setup Fax setup item descriptionsFax Mode DateSend Setup Header Receive SetupAutomatic Tray Switching Ring CountFax setup configuration examples Setting tray 1 as the default input tray for fax receivedOutput Destination Disabling automatic tray switching for fax received Press the Enter keySetting the date Through 9 7. Use the numeric keypad to enter the dateSetting the time Setting the redial count for a send configurationTurning the speaker off for a send configuration Press the Enter key to reenter print mode to begin printing Troubleshooting Fax software error messagesEnable FIX for Keyboard CTRL-LOCK Problems encountered when using the fax software Fax Setup menu error messages Fax Setup menu error messagesFax Setup menu error messages Result/Reason Action Date / Day entry is less than Press the Clear/C key at Printer Configuration Report Troubleshooting Page Performance enhancement Adding memoryAdding a hard disk Page Xerox MRP Family publications Related publicationsRelated publications InternationalTCP/IP Index Fax Passwords See also Group PhonebookPSFAX.COM Windows, see Microsoft Windows environment
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4220/MRP, 4219/MRP, 4230/MRP specifications

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