Xerox Scanner manual Terms & Conditions Illustrative Literature, Samples/Testing, Return Policy

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

SECTION 5.3 ILLUSTRATIVE LITERATURE

 

5.3.1Bidders shall submit, ILLUSTRATIVE and SPECIFICATION INFORMATION for each item on which they are bidding. Bidders who are bidding EXACTLY as specified do not need to supply this information. Bidders, who are submitting a catalogue, shall indicate page number where the item is illustrated.

5.3.1.1Bidders shall state, in Appendix D, if this literature can be obtained directly from the manufacturer via the internet.

5.3.1.2Bidders shall state, in Appendix D, the web site address for each manufacturer.

SECTION 5.4 SAMPLES/TESTING

5.4.1Each bidder may be required to submit, at the bidder’s own expense, the items of equipment which are being bid upon for testing, examination and comparison purposes. This must be done on request and at a time and location chosen by the TVDSB.

5.4.2Bidders who do not submit the required samples will be considered noncompliant.

5.4.3Not all samples will be returned immediately. Those retained for quality control purposes or testing will be purchased and any item tested that proves defective will be returned.

5.4.4Bidders shall provide, in Appendix D, return instructions (i.e., address and authorization number) if required, for sample returns.

SECTION 5.5 RETURN POLICY

5.5.1Bidders shall state, in Appendix D, under what conditions returns will be accepted.

5.5.2Bidders shall state, in Appendix D, if there is a time limit on returning goods.

5.5.3Bidders shall state, in Appendix D, if there is a “Restocking Charge” on any returned item and the amount or rate to be charged

5.5.4Bidders shall describe, in Appendix D, their procedure for “Returned Goods” with respect to:

5.5.4.1Packaging

5.5.4.2“Ship To” Addressing (Labelling)

5.5.4.3Location to which returns should be shipped

5.5.4.4Method of Shipment (Company Truck, Courier, Transport)

5.5.4.5If a return authorization number is required

5.5.4.6What charges apply and who is responsible for payment

SECTION 5.6 ENVIRONMENT

5.6.1Each Tender submission shall include, in Appendix D, a detailed description of any environmental initiatives and how your program would be implemented and benefit TVDSB.

SECTION 5.7 TRAINING/SUPPORT

5.7.1Training and support services are a consideration in awarding this Tender. Bidders shall include, in Appendix D, any and all support and implementation services your company will provide and identify certification relevant to the support role envisioned.

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Contents Tender Specifications Table of Contents IntroductionThames Valley District School Board Terms and Conditions of this TenderBidder Profile Terms & ConditionsBidder Response Guidelines Bidder Response Forms and Electronic InstructionsTerms & Conditions of this Tender IntroductionDefinitions PRESENTATION/INTERVIEW/DEMONSTRATIONGeneral Conditions Thames Valley District School Board Quality Cancellation of Contract / Loss of ServiceFreedom of Information and Protection of Privacy ACT 11 HEALTH, Safety Regulations10 Human Rights and Child Labour Laws 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardTerms & Conditions 14 Motor Vehicle Liability Insurance Tender AwardEvaluation Process Award and Notification of ContractContract Term Contract Term / Pricing / Taxes / Delivery / PaymentPricing Freight Extra TaxesINVOICING/PAYMENT Terms SpecificationsQuantity RequirementsTerms & Conditions Illustrative Literature SAMPLES/TESTINGReturn Policy EnvironmentTerms & Conditions Manuals Warranty and Maintenance10 Statistical Data Bidder Response Guidelines Bidder ProfileReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Signature Bidder Response Forms and Electronic InstructionsName Firm Name Mail Address Internet Address Telephone no FAX noHelp Section Terms & Conditions Electronic BID InstructionsBID Report Return DISKETTE/CD Terms & Conditions Diskette CreationOffice of the Tenders Clerk Appendix aEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page 172647PRINTER Server Internal Each 172615PRINTER Server External EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics & Operating Manual Schematics and Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked Each172610PRINTER Laser Networked Duplex Each State Cost for ALL Consumables172621PRINTER Laser Networked Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES 172613PRINTER Laser Each172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

Scanner specifications

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