Xerox Scanner manual Terms & Conditions Electronic BID Instructions, Help Section, BID Report

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

SECTION 8.2 ELECTRONIC BID INSTRUCTIONS

 

8.2.1Documents are available from the TVDSB Web Site at www.tvdsb.on.ca (click “Purchasing” tab, click

“Bids,” scroll to the end of the document, click “Proceed to inquiry/download page”). Click on the “name of the Tender” to view documents in PDF format. Click on the “NEW” logo to download the executable files for preparing and submitting your bid. All Tender files are available for downloading at no charge from the TVDSB web site.

8.2.2To use the electronic system, bidders must have the following equipment:

!Microsoft Windows, version 95 or greater

!2.5 MB available hard drive space

!3 ½ 1.44 MB diskette drive or CD Drive

!3 ½ 1.44 MB diskette or CD

8.2.3WINDOWS 95/98/ME/2000/XP USERS:

8.2.3.1Start Windows Explorer

8.2.3.2Download the executables from our Web Site as shown above. Open Windows Explorer, click on “3.5" Floppy Drive or CD Drive. Double click on the setup.exe file. Follow the instructions.

8.2.3.3The Tender files as well as Appendix D are installed into a directory called C:\LBTENDER. The installation process also creates a submenu in the Programs group called LBTender. When the installation process is complete, a box will appear with a “Remove Thames Valley District School Board Tender icon”; please close this box. When the setup is complete, click close.

8.2.3.4To begin the Tender Program: Go to Windows Explorer and click on C:\ drive, look for the folder “lbtender” double click, choose “tender.exe file”.

8.2.4HELP SECTION

8.2.4.1The “Help” section may be referred to at any time while using the program.

8.2.5To print a working copy of this Tender:

8.2.5.1Open Windows Explorer, click on 2005045r.txt file in the C:\lbtender directory. Click File Print. If the following message appears, “This file is too large for Notepad to open. Would you like to use WordPad to read this file?”, click Yes - WordPad will open.

8.2.6Bidders must answer all questions on the Company Information Screen before you can proceed.

8.2.7If you do not wish to bid on an item, do not enter “NO BID”; just ignore that item and move onto the next. If you add a bid, you must enter a price ($0.00 is not valid).

8.2.8BID REPORT:

8.2.8.1Use the “Bid Report” option on the menu to create a report showing your bids. If any changes are made after printing the “Bid Report”, you must reprint the “Bid Report” before you can create your diskette or CD.

8.2.8.2The first page of the “Bid Report” will list any items that require answers to questions. The diskette or CD cannot be created until the answers are entered and the “Bid Report” is generated again.

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Contents Tender Terms and Conditions of this Tender Table of Contents IntroductionSpecifications Thames Valley District School BoardBidder Response Forms and Electronic Instructions Terms & ConditionsBidder Profile Bidder Response GuidelinesTerms & Conditions of this Tender IntroductionDefinitions PRESENTATION/INTERVIEW/DEMONSTRATIONGeneral Conditions Thames Valley District School Board Quality Cancellation of Contract / Loss of ServiceFreedom of Information and Protection of Privacy ACT 11 HEALTH, Safety Regulations10 Human Rights and Child Labour Laws 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardAward and Notification of Contract Tender AwardTerms & Conditions 14 Motor Vehicle Liability Insurance Evaluation ProcessFreight Extra Taxes Contract Term / Pricing / Taxes / Delivery / PaymentContract Term PricingRequirements SpecificationsINVOICING/PAYMENT Terms QuantityEnvironment SAMPLES/TESTINGTerms & Conditions Illustrative Literature Return PolicyTerms & Conditions Manuals Warranty and Maintenance10 Statistical Data Structure of this Tender Bidder ProfileBidder Response Guidelines ReferencesTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Firm Name Mail Address Internet Address Telephone no FAX no Bidder Response Forms and Electronic InstructionsSignature NameHelp Section Terms & Conditions Electronic BID InstructionsBID Report Return DISKETTE/CD Terms & Conditions Diskette CreationPlease Affix Label on DISKETTE/CD AS Shown below Appendix aOffice of the Tenders Clerk Education CentreTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page Does this Include ALL PARTS, ALL Labour Travel Expenses 172615PRINTER Server External Each172647PRINTER Server Internal Each Only172620PRINTER Inkjet Colour Networked Each Schematics and Operating ManualSchematics & Operating Manual Netgear PS101 only172610PRINTER Laser Networked Duplex Each State Cost for ALL Consumables172621PRINTER Laser Networked Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each 172613PRINTER Laser EachDoes this Include ALL PARTS, ALL Labour Travel Expenses YES 172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

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