Xerox Scanner manual Presentation/Interview/Demonstration, Definitions, General Conditions

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

2.3.2All questions pertaining to this Tender shall be addressed to: Jennifer Coyne, Buyer, by Fax (519) 452-2399 no later than 4:00 PM (local time), Wednesday, June 1, 2005. After this date no further inquiries, concerns or questions may be submitted. The TVDSB reserves the right to distribute in writing to all other registered bidders a notice of content of any inquiry and the TVDSB’s response, by facsimile if any. All questions pertaining to this Tender must be submitted in writing.

2.3.3Questions concerning the terms and conditions of this Tender whether made orally or in writing, to any individual other than indicated below may, at the sole discretion of the TVDSB, render your submission non-compliant.Only registered bidders (see Appendix A) will receive questions and answers by facsimile. Direct questions in written form only to: Jennifer Coyne, Buyer, by Fax (519) 452-2399. The TVDSB will only be bound by written answers to questions.

2.3.4Should any questions raised by a bidder necessitate an addendum to this Tender, each registered bidder will receive the addendum by facsimile.

SECTION 2.4 PRESENTATION/INTERVIEW/DEMONSTRATION

2.4.1Qualified bidders may be required to make a presentation/attend an interview at their own expense or arrange a visit for the evaluation committee to an existing installed location that matches the requirements of the Tender. No bid alterations will be allowed. Notification will be given to qualified bidders as to time and place.

SECTION 2.5 DEFINITIONS

2.5.1The following words are used throughout this Tender and bidders shall note these conditions when completing their Tender submission.

2.5.1.1The word “MUST” - Bidders “must” include the required information in Tender submission. Failure to include the required information will deem submission noncompliant.

2.5.1.2The word “SHALL” - Bidders “shall” include the required information in Tender submission.

2.5.1.3The word “NONCOMPLIANT” - Bids will be eliminated from further evaluation if the submission does not include the required information.

SECTION 2.6 GENERAL CONDITIONS

2.6.1Any response submitted to the Tender is IRREVOCABLE for 120 days.

2.6.2A bidder who has already submitted a bid may submit an addendum in writing and signed by the bidder at any time up to the official closing time. (No facsimiles shall be accepted). The last submission shall supercede and invalidate all previous submissions by that bidder as it applies to this Tender. Addenda must be submitted to the Tender Clerk’s Box in the same manner and within the same time constraints as the Tender submission.

2.6.3A bidder may withdraw the bid at any time up to the official closing time by letter bearing his/her signature and seal as it is in the submission. Withdrawal requests received after the closing date shall not be permitted. Submission withdrawals must be submitted to the Tender Clerk’s box in the same manner and within the same constraints as a Tender submission.

2.6.4The issuance of this call for Tender shall not constitute any obligation on the part of the TVDSB to any firm or individual who submits a Tender.

2.6.5The bidder shall have satisfactorily fulfilled all relevant obligations as required under the terms and conditions of any previous award in order to be considered as an acceptable bidder.

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Contents Tender Specifications Table of Contents IntroductionThames Valley District School Board Terms and Conditions of this TenderBidder Profile Terms & ConditionsBidder Response Guidelines Bidder Response Forms and Electronic InstructionsTerms & Conditions of this Tender IntroductionGeneral Conditions PRESENTATION/INTERVIEW/DEMONSTRATIONDefinitions Thames Valley District School Board Quality Cancellation of Contract / Loss of Service10 Human Rights and Child Labour Laws 11 HEALTH, Safety RegulationsFreedom of Information and Protection of Privacy ACT 13 Commercial General Liability Insurance 12 Workplace Safety and Insurance BoardTerms & Conditions 14 Motor Vehicle Liability Insurance Tender AwardEvaluation Process Award and Notification of ContractContract Term Contract Term / Pricing / Taxes / Delivery / PaymentPricing Freight Extra TaxesINVOICING/PAYMENT Terms SpecificationsQuantity RequirementsTerms & Conditions Illustrative Literature SAMPLES/TESTINGReturn Policy Environment10 Statistical Data Warranty and MaintenanceTerms & Conditions Manuals Bidder Response Guidelines Bidder ProfileReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Signature Bidder Response Forms and Electronic InstructionsName Firm Name Mail Address Internet Address Telephone no FAX noBID Report Terms & Conditions Electronic BID InstructionsHelp Section Return DISKETTE/CD Terms & Conditions Diskette CreationOffice of the Tenders Clerk Appendix aEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Year Month Day Appendix BTerms and Conditions Appendix CAppendix D Appendix D Appendix D Appendix D Page 172647PRINTER Server Internal Each 172615PRINTER Server External EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics & Operating Manual Schematics and Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked Each172621PRINTER Laser Networked Each State Cost for ALL Consumables172610PRINTER Laser Networked Duplex Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES 172613PRINTER Laser Each172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172626SCANNER Colour Flatbed Each 172625SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

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