Xerox Scanner Freedom of Information and Protection of Privacy ACT, HEALTH, Safety Regulations

Page 8

THAMES VALLEY DISTRICT SCHOOL BOARD

Page 5

PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

2.8.5In the event that the successful bidder(s) becomes insolvent, and/or the successful bidder(s) is unable or unwilling to provide the contracted service for a period of more than 30 consecutive days during the period of the contract, the TVDSB shall have the right to replace the successful bidder(s) with another service provider suitable to the TVDSB in addition to all of its other rights pursuant to the term of this Tender.

SECTION 2.9 FREEDOM OF INFORMATION AND PROTECTION OF PRIVACY ACT

2.9.1Bidders agree that all documentation and information contained in any Tender submissions and any addendum that becomes the property of the TVDSB shall be subject to disclosure pursuant to an application pursuant to a Municipal Freedom of Information and Protection of Privacy Act request for disclosure. Notwithstanding that a Tender submission or an addendum may contain a trade secret of the bidder, intellectual property right of the bidder, or scientific, technical, commercial, pricing or other financial or labour relations information or any other similar secret. A bidder specifically consents to the disclosure of any and all information contained in their Tender or any addendum pursuant to a request for disclosure pursuant to a Municipal Freedom of Information and Protection of Privacy Act and such consent shall be considered a consent given pursuant to Subsection 10(2) of the said Act. Notwithstanding the aforesaid, the bidder assigns all right, title and interest that is has in the Tender, and any addendum to the TVDSB, including the right to copy and/or publish the same as the TVDSB sees fit, notwithstanding that no request for disclosure is made pursuant to the Municipal Freedom of Information and Protection of Privacy Act.

2.9.2All bidders agree not to disclose any information provided by the TVDSB in this Tender to any third party without the written consent of the TVDSB.

SECTION 2.10 HUMAN RIGHTS AND CHILD LABOUR LAWS

2.10.1Any infringement on human rights, but namely those of children, is of considerable concern to the TVDSB. Bidders wishing to do business with the TVDSB are asked to promote the purchase of goods from companies that operate in full compliance with the laws of their respective countries and with all applicable child labour laws, rules and regulations related to hiring, wages, hours worked, overtime and working conditions.

2.10.2Bidders shall include in Appendix D, or attach a statement to this competitive bid indicating your firm’s policy and present practices and procedures in place to encourage promotion of this objective.

2.10.3For bidders information the web site address of the International Labour Organization and its objectives toward the abolition of child labour is:

http://www.ilo.org

http://www.ilo.org/public/english/comp/child/policy/towards.htm

SECTION 2.11 HEALTH, SAFETY REGULATIONS

2.11.1All equipment requiring approval (Hydro One, C.S.A., ULC., etc.) shall be completely assembled and shall bear label showing approval of assembly prior to delivery. The TVDSB shall not accept any equipment that has not been inspected and approved. If not so approved, the TVDSB reserves the right to invoice the successful bidder(s) for the cost of certification/replacement.

2.11.2Every person who supplies any machine, device, tool, equipment or service to the TVDSB shall ensure that the machine, device, tool, equipment or service complies with the Occupational Health and Safety Act and Regulations of Industrial Establishments. The “Burden of Proof” rests with the supplier.

2.11.3The Ministry of Education and Training and the Ministry of Health provides regulations specifying which substances/ products are not acceptable. If applicable, the successful bidder(s) must supply MATERIAL SAFETY DATA SHEETS providing us with the breakdown of components for any products used in our facilities.

Page 7 Page 9
Image 8
Page 7 Page 9
Contents Tender Table of Contents Introduction SpecificationsThames Valley District School Board Terms and Conditions of this TenderTerms & Conditions Bidder ProfileBidder Response Guidelines Bidder Response Forms and Electronic InstructionsIntroduction Terms & Conditions of this TenderGeneral Conditions PRESENTATION/INTERVIEW/DEMONSTRATIONDefinitions Thames Valley District School Board Cancellation of Contract / Loss of Service Quality10 Human Rights and Child Labour Laws 11 HEALTH, Safety RegulationsFreedom of Information and Protection of Privacy ACT 12 Workplace Safety and Insurance Board 13 Commercial General Liability InsuranceTender Award Terms & Conditions 14 Motor Vehicle Liability InsuranceEvaluation Process Award and Notification of ContractContract Term / Pricing / Taxes / Delivery / Payment Contract TermPricing Freight Extra TaxesSpecifications INVOICING/PAYMENT TermsQuantity RequirementsSAMPLES/TESTING Terms & Conditions Illustrative LiteratureReturn Policy Environment10 Statistical Data Warranty and MaintenanceTerms & Conditions Manuals Bidder Profile Bidder Response GuidelinesReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Bidder Response Forms and Electronic Instructions SignatureName Firm Name Mail Address Internet Address Telephone no FAX noBID Report Terms & Conditions Electronic BID InstructionsHelp Section Terms & Conditions Diskette Creation Return DISKETTE/CDAppendix a Office of the Tenders ClerkEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Appendix B Year Month DayAppendix C Terms and ConditionsAppendix D Appendix D Appendix D Appendix D Page 172615PRINTER Server External Each 172647PRINTER Server Internal EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics and Operating Manual Schematics & Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked Each172621PRINTER Laser Networked Each State Cost for ALL Consumables172610PRINTER Laser Networked Duplex Each 172613PRINTER Laser Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172625SCANNER Colour Flatbed Each 172626SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

Scanner specifications

Xerox scanners are renowned for their cutting-edge technologies and high-performance capabilities designed to meet the diverse needs of businesses and individuals alike. These scanners are crafted to enhance productivity, streamline workflows, and ensure the accuracy and quality of digitization.

One of the primary features of Xerox scanners is their exceptional image quality. Utilizing advanced optical scanners, Xerox devices deliver crisp, clear images with high resolution, capturing fine details and subtle color gradations. This technology is particularly beneficial for digitizing important documents, artwork, and photographs, ensuring that a faithful replica of the original is preserved.

Another standout characteristic of Xerox scanners is their speed. Many models are designed to perform fast scanning, capable of handling multiple pages per minute with duplex scanning capabilities. This means that both sides of a document can be scanned in a single pass, significantly reducing the time needed for document processing.

Xerox scanners also incorporate advanced connectivity options, including USB, Ethernet, and wireless capabilities. This flexibility allows users to connect devices seamlessly to computers, networks, and mobile devices. With the rise of cloud computing, many Xerox scanners also feature direct cloud integration, enabling users to scan documents directly to services such as Google Drive, Dropbox, or other cloud storage solutions. This functionality simplifies document management and facilitates easy access from anywhere.

Additionally, Xerox scanners come equipped with intelligent software that enhances productivity. Features such as automatic document feeder (ADF) help manage multi-page documents with ease, while optical character recognition (OCR) technology converts scanned text into editable content. This is particularly useful for converting paper records into digital formats, allowing for easy editing, searching, and archiving.

Durability is another key aspect of Xerox scanners. Built to withstand the demands of busy office environments, these devices are robust and reliable, ensuring consistent performance over time. Many models are also energy-efficient, adhering to environmental standards and reducing operational costs.

Xerox's commitment to innovation is evident in its continuous development of features that enhance user experience, such as touch-screen interfaces and programmable shortcuts for frequently used tasks. Whether for high-volume scanning or occasional use, Xerox scanners are versatile and adaptable, making them an outstanding choice for any scanning needs.
Top Page Image Contents