Xerox Scanner manual Specifications, INVOICING/PAYMENT Terms, Quantity, Requirements

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

4.4.2Delivery dates will be specified on all of our purchase orders. Immediate delivery will be accepted unless otherwise designated on our purchase orders.

4.4.3The lead time shown shall be used to calculate delivery dates on our purchase orders and to monitor your company’s performance. The lead time must be met.

4.4.4Not all goods will be ordered at one time. Orders will be placed as requests are received from our schools.

4.4.5Bidders shall state, in Appendix D, if your company has the ability to encode our six digit product number on packing slips for identification purposes.

4.4.6The successful bidder(s) bears the risk of loss with respect to equipment until delivery is complete.

4.4.7The successful bidder(s) bears the cost of repairs to the site and to hardware with respect to damage caused from shipping.

SECTION 4.5 INVOICING/PAYMENT TERMS

4.5.1All invoices must be sent to the Thames Valley District School Board, 1250 Dundas Street, P.O. 5888, London, Ontario N6A 5L1. Attention: Accounts Payable.

4.5.2Applicable taxes must be shown as separate line items on all invoices.

4.5.3Bidders shall indicate, in Appendix D, any specific payment terms. It is generally expected that payment will be 45 days from receipt of invoice.

4.5.3.1Bidders shall state, in Appendix D, percentage discount for early payment and net payment terms.

4.5.4The TVDSB prefers electronic invoices. Bidders shall state, in Appendix D, if they are able to send us a flat ASCII file in any file layout.

5.0 SPECIFICATIONS

SECTION 5.1 QUANTITY

5.1.1The quantities indicated are based on previous years’ purchases and projected current year capital projects. Quantities are subject to equipment breakdowns, user requests, program changes and budget approval and may be increased or decreased when orders are placed. All items may not be purchased if costs exceed budget. In no way shall the information furnished be considered as a guarantee with respect to the future volume of business. The successful bidder(s) shall be responsible for supplying the quantities that are eventually ordered for each item awarded during the term of this Tender at the quoted price.

5.1.2Bidders may submit one or more Tenders

SECTION 5.2 REQUIREMENTS

5.2.1The Tender’s requirements are detailed in 2005045.rpt file which is part of the Setup.exe.

5.2.2The successful bidder(s) must be certified dealers/authorized distributors of the manufacturer of the equipment they are bidding on.

5.2.3Bidders shall state, in Appendix D, all productivity tools and software included with your equipment

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Contents Tender Table of Contents Introduction SpecificationsThames Valley District School Board Terms and Conditions of this TenderTerms & Conditions Bidder ProfileBidder Response Guidelines Bidder Response Forms and Electronic InstructionsIntroduction Terms & Conditions of this TenderPRESENTATION/INTERVIEW/DEMONSTRATION DefinitionsGeneral Conditions Thames Valley District School Board Cancellation of Contract / Loss of Service Quality11 HEALTH, Safety Regulations Freedom of Information and Protection of Privacy ACT10 Human Rights and Child Labour Laws 12 Workplace Safety and Insurance Board 13 Commercial General Liability InsuranceTender Award Terms & Conditions 14 Motor Vehicle Liability InsuranceEvaluation Process Award and Notification of ContractContract Term / Pricing / Taxes / Delivery / Payment Contract TermPricing Freight Extra TaxesSpecifications INVOICING/PAYMENT TermsQuantity RequirementsSAMPLES/TESTING Terms & Conditions Illustrative LiteratureReturn Policy EnvironmentWarranty and Maintenance Terms & Conditions Manuals10 Statistical Data Bidder Profile Bidder Response GuidelinesReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Bidder Response Forms and Electronic Instructions SignatureName Firm Name Mail Address Internet Address Telephone no FAX noTerms & Conditions Electronic BID Instructions Help SectionBID Report Terms & Conditions Diskette Creation Return DISKETTE/CDAppendix a Office of the Tenders ClerkEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Appendix B Year Month DayAppendix C Terms and ConditionsAppendix D Appendix D Appendix D Appendix D Page 172615PRINTER Server External Each 172647PRINTER Server Internal EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics and Operating Manual Schematics & Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked EachState Cost for ALL Consumables 172610PRINTER Laser Networked Duplex Each172621PRINTER Laser Networked Each 172613PRINTER Laser Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172625SCANNER Colour Flatbed Each 172626SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

Scanner specifications

Xerox scanners are renowned for their cutting-edge technologies and high-performance capabilities designed to meet the diverse needs of businesses and individuals alike. These scanners are crafted to enhance productivity, streamline workflows, and ensure the accuracy and quality of digitization.

One of the primary features of Xerox scanners is their exceptional image quality. Utilizing advanced optical scanners, Xerox devices deliver crisp, clear images with high resolution, capturing fine details and subtle color gradations. This technology is particularly beneficial for digitizing important documents, artwork, and photographs, ensuring that a faithful replica of the original is preserved.

Another standout characteristic of Xerox scanners is their speed. Many models are designed to perform fast scanning, capable of handling multiple pages per minute with duplex scanning capabilities. This means that both sides of a document can be scanned in a single pass, significantly reducing the time needed for document processing.

Xerox scanners also incorporate advanced connectivity options, including USB, Ethernet, and wireless capabilities. This flexibility allows users to connect devices seamlessly to computers, networks, and mobile devices. With the rise of cloud computing, many Xerox scanners also feature direct cloud integration, enabling users to scan documents directly to services such as Google Drive, Dropbox, or other cloud storage solutions. This functionality simplifies document management and facilitates easy access from anywhere.

Additionally, Xerox scanners come equipped with intelligent software that enhances productivity. Features such as automatic document feeder (ADF) help manage multi-page documents with ease, while optical character recognition (OCR) technology converts scanned text into editable content. This is particularly useful for converting paper records into digital formats, allowing for easy editing, searching, and archiving.

Durability is another key aspect of Xerox scanners. Built to withstand the demands of busy office environments, these devices are robust and reliable, ensuring consistent performance over time. Many models are also energy-efficient, adhering to environmental standards and reducing operational costs.

Xerox's commitment to innovation is evident in its continuous development of features that enhance user experience, such as touch-screen interfaces and programmable shortcuts for frequently used tasks. Whether for high-volume scanning or occasional use, Xerox scanners are versatile and adaptable, making them an outstanding choice for any scanning needs.
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