Xerox Scanner manual Terms & Conditions BIDDERS’ Response Guide

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THAMES VALLEY DISTRICT SCHOOL BOARD

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PRINTERS and SCANNERS TENDER

#05-45C

 

TERMS & CONDITIONS

 

SECTION 7.2 BIDDERS’ RESPONSE GUIDE

 

7.2.1A signed copy of the Terms & Conditions Signature Page - Section 8.1 must be returned for your bid to be accepted.

7.2.2Bidders must provide one Diskette or CD with filenames:

7.2.2.1Appendix D: Terms and Conditions response in Excel format - Electronic response is required

7.2.2.2Files created in “Diskette Creation” “Seven (7) Files. See Electronic Bid Instructions - Section 8.2

2005045.rpt

2005045a.dbf

2005045g.dbf

2005045v.dbf

2005045a.mdx

2005045g.mdx

2005045v.mdx

7.2.3It is the bidders responsibility to ensure the that the “files” on the diskette or CD are being submitted as their bid.

7.2.4If the diskette/CD is not returned or does not have the files required (Appendix D and the seven (7) files), your bid will be rejected. The TVDSB will only accept bids received on properly completed and functional diskettes/CD’s.

7.2.5Failure to respond in electronic format will deem the bid noncompliant.

7.2.6All bid documents must be submitted in an envelope marked with the Tender name and number (as set out in Section 8.4 - Labelling Instructions).

7.2.7Bidders shall provide one signed copy of the Tender.

7.2.8Bidders’ submissions shall include page numbers for ease of reference by Committee Members. Alternative and additional information can be indexed at the end of the Tender. Please minimize extraneous materials supporting your Tender.

7.2.9The specifications and pricing section of the Tender shall not make reference to supplemental materials.

7.2.10Supplemental materials will not qualify as substitutes for direct responses to the Tender’s requirements.

7.2.11The Tender may make reference to supplemental materials if submitted. However, the response must be stated in such a way within the Tender that it is not necessary to refer to the supplemental material to evaluate the response (except specifically requested material, such as detailed specification sheets, colour charts etc.)

7.2.12Submissions received late or by electronic transmission (i.e., fax/e-mail) shall not be accepted.

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Contents Tender Table of Contents Introduction SpecificationsThames Valley District School Board Terms and Conditions of this TenderTerms & Conditions Bidder ProfileBidder Response Guidelines Bidder Response Forms and Electronic InstructionsIntroduction Terms & Conditions of this TenderDefinitions PRESENTATION/INTERVIEW/DEMONSTRATIONGeneral Conditions Thames Valley District School Board Cancellation of Contract / Loss of Service QualityFreedom of Information and Protection of Privacy ACT 11 HEALTH, Safety Regulations10 Human Rights and Child Labour Laws 12 Workplace Safety and Insurance Board 13 Commercial General Liability InsuranceTender Award Terms & Conditions 14 Motor Vehicle Liability InsuranceEvaluation Process Award and Notification of ContractContract Term / Pricing / Taxes / Delivery / Payment Contract TermPricing Freight Extra TaxesSpecifications INVOICING/PAYMENT TermsQuantity RequirementsSAMPLES/TESTING Terms & Conditions Illustrative LiteratureReturn Policy EnvironmentTerms & Conditions Manuals Warranty and Maintenance10 Statistical Data Bidder Profile Bidder Response GuidelinesReferences Structure of this TenderTerms & Conditions BIDDERS’ Response Guide Thames Valley District School Board Bidder Response Forms and Electronic Instructions SignatureName Firm Name Mail Address Internet Address Telephone no FAX noHelp Section Terms & Conditions Electronic BID InstructionsBID Report Terms & Conditions Diskette Creation Return DISKETTE/CDAppendix a Office of the Tenders ClerkEducation Centre Please Affix Label on DISKETTE/CD AS Shown belowTerms & Conditions Intent to Submit a BID Form Appendix B Year Month DayAppendix C Terms and ConditionsAppendix D Appendix D Appendix D Appendix D Page 172615PRINTER Server External Each 172647PRINTER Server Internal EachOnly Does this Include ALL PARTS, ALL Labour Travel ExpensesSchematics and Operating Manual Schematics & Operating ManualNetgear PS101 only 172620PRINTER Inkjet Colour Networked Each172610PRINTER Laser Networked Duplex Each State Cost for ALL Consumables172621PRINTER Laser Networked Each 172613PRINTER Laser Each Does this Include ALL PARTS, ALL Labour Travel Expenses YES172619PRINTER-LASER-COLOUR-NETWORKED-DUPLEX Each 172611PRINTER/FAX/SCANNER/COPIER Laserjet Each172625SCANNER Colour Flatbed Each 172626SCANNER Colour Flatbed EachDate MAY 18 Thames Valley District School Board

Scanner specifications

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